Top Executive Assistant Jobs in Boston, MA

The Executive Assistant supports the CEO and executive team with scheduling, travel coordination, expense reporting, meeting organization, and maintaining confidentiality while ensuring smooth operations.

Provide high-level administrative support to executives: manage calendars, triage communications, prepare materials and presentations, coordinate complex travel and expenses, organize meetings and events, maintain records on collaboration platforms, and improve executive productivity through proactive problem-solving and process support.

Provide high-level administrative support to sales executives including calendar, travel, expense reporting, and confidential communication. Prepare reports and sales materials using PowerPoint, Excel, and CRM. Plan and execute internal and external sales events and offsites. Liaise with clients and internal teams, multitask under pressure, and travel a few times a year.

Provide high-touch executive support to the CMO: manage and optimize calendar, run marketing leadership cadence, design Human+AI workflows to automate admin, coordinate cross-functional programs, handle complex travel and same-day expenses, protect confidential information, and proactively remove operational friction to keep leadership focused on strategic work.

Provide high-level strategic and operational support to a Senior Vice President and Senior Director in an AI & Autonomous Systems organization. Manage complex, high-volume calendars, coordinate domestic and international travel, oversee expense reconciliation and budgets, and lead large-scale executive events. Act as a trusted liaison, exercise discretion with confidential matters, and proactively optimize executive time and cross-functional collaboration.

Provides high-level administrative and strategic support to the CFO and Finance leaders. Manages complex calendars, executive communications, Board and committee materials, meetings, travel, expenses, audits, financial close coordination, forecasting, budgeting, and special projects. Handles confidential information, supports organizational changes and process improvements, liaises with senior stakeholders and external partners, and guides other Executive Assistants.

Provides executive and administrative support to the Provost, Vice President of Academic Affairs, and academic deans. Responsibilities include meeting preparation, email triage, information flow, budget reconciliation, project tracking, action-item follow-up, room scheduling, student evaluations, course reviews, events, grants, and thesis and portfolio review coordination.

Provide high-touch administrative and logistical support to fixed income product teams, including calendar management, meeting coordination, production of client-facing materials and daily reports, data and spreadsheet maintenance, travel arrangements, event coordination, expense and file management, telephone gatekeeping, and backup departmental support.

The Executive Assistant will support the Chief Revenue Officer and the executive team by managing schedules, coordinating communications, and ensuring alignment with organizational goals.

Provide high-level administrative support to the Chief Legal Officer and other executives: manage complex calendars, travel, and stakeholder communications; upload board materials to Boardvantage; coordinate legal document execution, board minutes, and confidential records; assist compliance tracking and audits; support cross-functional projects, process improvements, and manage department budgets, invoices, POs, and vendor relationships.

Provide high-level administrative support to the Provost/Vice President of Academic Affairs and Academic Deans, manage meetings, schedules, travel, email triage, basic financial tasks, project follow-up, Zoom hosting, room scheduling, event coordination, and support academic processes like syllabi review and student evaluations.

Provides high-level administrative and operational support to the President and CEO, including communication management, calendar and meeting coordination, board governance support, project tracking, donor and stakeholder relations, travel and event logistics, reporting, expense processing, and confidential records management. The role coordinates cross-functional initiatives, monitors commitments and deadlines, prepares executive briefings, and represents the CEO’s office professionally with internal and external stakeholders.

Provides executive administrative support to the Head of US Decision Sciences, including complex calendar management, meeting coordination, presentation preparation, travel arrangements, expense reporting, purchase order and invoice support, onboarding, distribution list maintenance, and team culture activities. The role requires discretion, sound judgment, strong organization, proactive problem-solving, and proficiency with Microsoft Office 365.

Provides executive and administrative support to C-suite leaders, including calendar management, travel logistics, correspondence, meeting materials, board meetings, conferences, off-sites, expenses, invoices, records, and special projects. Requires discretion, sound judgment, accuracy, independent execution, strong communication, and advanced Microsoft 365 skills. The role requires consistent in-person attendance and coordination with administrative colleagues.

Provide high-level administrative support to the CEO, managing complex calendars, meetings, travel, confidential communications, board and stakeholder liaison, event logistics, executive correspondence, and process improvements while ensuring HIPAA-compliant handling of sensitive information.

Provide high-level administrative and managerial support to the CFO: manage communications, calendars, meetings, travel, records, reports, databases, correspondence, meeting minutes, expense tracking, research, and serve as backup to senior EA while supporting internal and external stakeholders.

Manage the Boston office, oversee budgets, support senior executives, handle administrative tasks, ensure office upkeep, and facilitate events while maintaining confidentiality.

Provide dedicated administrative support to investors on the Industrials & Energy team: manage complex calendars, coordinate extensive domestic and international travel, plan meetings and conferences, handle expense reports, support team logistics and offsites, exercise discretion with confidential matters, provide cross-coverage, and drive follow-through on ad hoc projects in a fast-paced investment environment.

Provide high-level administrative support to the CEO and Corporate Services VP, manage executive calendars, support Board of Directors meetings (scheduling, materials, minutes), oversee office operations and supplies, serve as receptionist, and project-manage ad-hoc events and initiatives.

Provide high-level administrative and operational support to the EVP, Technical Operations and leadership team. Manage complex executive calendars, travel, expenses, leadership meetings, cross-functional projects, and confidential information. Act as trusted liaison, enabling operational execution, mentoring administrative staff, and supporting continuity in a fast-paced biotech environment.

Provide high-impact, on-site administrative support to partners: manage complex calendaring, travel, confidential correspondence and records, coordinate billing and A/R tasks, support business development/CRM and client events, drive projects and process improvements, and provide back-up team support with strong judgment and discretion.

Provide high-level administrative support to senior leaders including calendar management, meeting planning, email/Teams/phone triage, expense reimbursement, and domestic/international travel coordination. Manage onsite meeting logistics and workroom production, build stakeholder relationships, prioritize competing tasks, and ensure attention to detail and timely follow-through.

Provide high-level administrative support to three senior Corporate Communications leaders: manage calendars, travel, and expenses; coordinate meetings, events, and leadership offsites; handle vendor processes and document workflows; onboard new hires; field escalations; maintain confidentiality and improve team efficiency.

Provide executive-level administrative support to attorneys: manage calendars and travel, coordinate meetings, draft and proofread documents, oversee billing and records management, delegate and mentor support staff, liaise with clients and internal teams, and ensure timely, accurate delivery of practice-related tasks.

Supports the CEO and President by managing calendars, travel, meetings, communications, briefing materials, events, information flows, and confidential matters. The role coordinates high-volume domestic and international travel, prepares written materials, tracks workstreams, liaises with internal and external stakeholders, and ensures principals are prepared for engagements. Success requires exceptional organization, discretion, judgment, adaptability, communication, and comfort working remotely in a fast-paced environment.