Top Executive Assistant Jobs in Boston, MA

Provides proactive administrative and operational support to VP and SVP executives. Responsibilities include managing complex calendars across time zones, coordinating domestic and international travel, planning events and onsites, processing expenses and purchase requisitions, liaising with Finance and Procurement, preparing agendas and pre-reads, tracking action items, and serving as a key stakeholder contact.

Provides senior-level administrative support to SVP and VP engineering leaders. Responsibilities include complex calendar management, executive meeting coordination, domestic and international travel arrangements, expense and purchase order administration, presentations, vendor and visitor support, special projects, catering, office organization, and coordination with HR, Facilities, IT, and global teams. Requires discretion, strong judgment, accuracy, flexibility, and availability for urgent requests.

Provides advanced administrative support to the Chief Transformation Officer by managing schedules, communications, correspondence, reports, and confidential information. Acts as an intermediary with internal and external stakeholders, prepares business documents, supports junior administrative staff, and resolves administrative challenges through creative problem-solving.

Provides high-level administrative support to VP and SVP leaders by managing complex calendars, domestic and international travel, expenses, confidential information, leadership meetings, offsites, customer visits, and trade shows. Coordinates agendas, materials, stakeholders, and follow-up while improving workflows and communication across teams. The role requires strong judgment, discretion, organization, customer service, and proficiency with Microsoft 365 and AI-enabled productivity tools.

Provides high-level executive administrative support to Dropbox’s Chief Business Officer, managing complex calendars, domestic and international travel, meeting preparation, communications, events, expenses, and follow-through. Partners closely with the Chief of Staff and executive offices to prioritize work, surface risks, coordinate leadership activities, and improve operating systems. Requires exceptional judgment, organization, communication, adaptability, and accuracy in a fast-changing environment.

Supports the IT and Technology organization by managing complex calendars, coordinating domestic and international travel, preparing expense reports, tracking deliverables, creating presentations, handling correspondence, and supporting office procedures. Partners with executives, leadership teams, and administrative staff across regions while managing confidential information with discretion. The role also involves cross-functional collaboration, special projects, and proactive resolution of organizational needs.

Provides proactive, confidential executive support to the President of HomeGoods/Homesense. Responsibilities include complex calendar and meeting management, international travel and expense coordination, email and information management, meeting preparation, action tracking, administrative operations, stakeholder communication, and support for executive and board materials. The role also coordinates administrative teams, handles special projects, and requires sound judgment, discretion, organization, and strong Microsoft Office skills in a hybrid corporate environment.

Provides high-level administrative support to senior and C-suite leaders, including complex calendar management, meeting coordination, communications, agenda preparation, minutes, expense reporting, purchase orders, vendor and contract administration, and domestic and international travel arrangements. The role requires confidentiality, strong organization, communication, prioritization, and independent decision-making while coordinating with internal and international administrative teams.

The Executive Assistant supports the Infrastructure and Real Assets Investment Team by coordinating meetings, documents, calendars, travel, expenses, client updates, fund activity, deal tracking, and team communications. The role requires strong organization, communication, prioritization, attention to detail, and proficiency with Microsoft Office, Salesforce, and internal systems. The position is hybrid and includes ad hoc administrative projects.

Provide high-level support to C-suite executives by managing complex calendars, meetings, travel, communications, expenses, confidential information, and cross-functional initiatives. The role requires proactive problem-solving, executive judgment, stakeholder coordination, and polished communication. The Executive Assistant will also plan events, support budgets, collaborate with other assistants, and use AI and automation tools to streamline executive workflows.

Provides high-level administrative and executive support to Harvard’s Provost, including complex calendar management, domestic and international travel coordination, expense processing, event logistics, special projects, stakeholder communication, meeting preparation, and backup support for Deputy Provosts. The role requires discretion, independent judgment, responsiveness, and strong organizational and communication skills in a fast-paced academic environment.

Provides high-level administrative and operational support to the Head of Human Resources and senior leaders. Responsibilities include complex calendar management, meeting and travel coordination, expense reporting, stakeholder partnership, project tracking, presentation support, performance review coordination, and HR onboarding. The role requires discretion, advanced Microsoft Office and Copilot proficiency, strong organization, proactive problem-solving, and comfort managing shifting priorities in a fast-paced, primarily in-office environment.

Provides comprehensive administrative and operational support to the CTO and technology leadership team. Responsibilities include complex calendar management, meeting and travel coordination, expense and purchase order processing, stakeholder communication, action-item tracking, onboarding and offboarding support, documentation maintenance, AI-enabled workflow improvement, and department-wide event coordination. Requires strong judgment, discretion, organization, communication skills, and proficiency with Microsoft Office.

Provides high-level administrative support to senior law firm partners, including complex calendar and travel coordination, email and records management, document preparation, expense reporting, billing support, meeting coordination, business intake, client relationship support, and marketing activity tracking. The role requires professionalism, confidentiality, strong communication, organization, attention to detail, and at least five years of office experience. It is based on-site in Boston and does not offer visa sponsorship.

Provide high-level administrative support to sales executives including calendar, travel, expense reporting, and confidential communication. Prepare reports and sales materials using PowerPoint, Excel, and CRM. Plan and execute internal and external sales events and offsites. Liaise with clients and internal teams, multitask under pressure, and travel a few times a year.

Provide executive support (inbox triage, calendar management, meeting prep, travel logistics) while coordinating CMS publishing, content workflows, design liaison, project trackers, and client communications. Maintain content calendars, perform light editing/proofreading, compile analytics snapshots, and ensure timely delivery across editorial and client campaigns.

Provides high-level administrative support to senior executives, including calendar management, travel booking, itinerary planning, expense reporting, meeting and event coordination, and confidential information handling. The role also coordinates special projects, prepares presentations and business documents, analyzes business and financial information, manages communications, and resolves scheduling conflicts. Success requires strong Microsoft Office and Excel skills, discretion, organization, communication, and the ability to manage multiple priorities.

Provides comprehensive executive and office administration for senior finance leaders, including complex calendar and travel coordination, stakeholder communication, meeting and presentation support, reporting, records management, financial administration, and operational improvement. The role supports executive effectiveness, manages confidential information, coordinates cross-functional initiatives, and ensures efficient, compliant departmental operations.

Support the Co-Founders by owning communication, customer support, project execution, social media coordination, scheduling, and operational systems. The role requires proactive decision-making, discretion, rapid response, strong written communication, and the ability to close tasks independently. The assistant will use Google Workspace, Jira, and AI tools to organize work, accelerate research and writing, coordinate outreach and suppliers, surface risks, and reduce founder involvement in day-to-day operations.

Supports the Chief Revenue Officer and Chief Marketing Officer by managing complex calendars, executive meetings, communications, travel arrangements, expenses, and follow-ups. Coordinates leadership meetings, offsites, customer engagements, and company events while handling confidential information with discretion. Partners across Sales, Marketing, and other teams, anticipates executive needs, resolves competing priorities, and improves administrative workflows and operational efficiency.

Executive Assistant supporting the COO and CGO by managing complex calendars, priorities, communications, meetings, travel, events, presentations, and confidential information. The role coordinates executive and leadership activities, prepares materials and briefings, tracks decisions and follow-up actions, and ensures alignment across senior stakeholders. Success requires high autonomy, discretion, strategic judgment, exceptional organization, communication skills, and the ability to manage competing priorities in a fast-paced corporate and fitness-facility environment.

Provides advanced administrative support to multiple senior leaders, including complex calendar management, meeting and event coordination, travel and expense support, presentation preparation, action tracking, and follow-through. The role requires discretion, strong organization, proactive problem solving, communication across senior stakeholders, and proficiency with productivity and collaboration tools.

Provides administrative support to the extended leadership team and manages daily office operations. Responsibilities include calendar and meeting coordination, domestic and international travel arrangements, expense assistance, office supplies and lunches, badge and facilities requests, repairs, deliveries, workplace events, and visitor or vendor support. The role is hybrid with three days onsite in Cambridge, Massachusetts.

Provides administrative and executive support to partners and fee earners, including complex calendar and travel management, document production, telephone coverage, expenses, billing, time recording, client communications, and business development materials. The role also coordinates meetings, supports client events, maintains contacts, manages confidential information, and collaborates with colleagues while prioritizing deadlines and providing flexible team support.

Supports the CEO and executive team through calendar management, expense reporting, executive travel coordination, internal and external board meeting logistics, cross-functional meeting scheduling, and leadership offsite planning. This is a remote, fixed-term contract requiring 15–20 hours per week for approximately five months.