Top Executive Assistant Jobs in Boston, MA

Provide high-trust administrative support to C-suite executives by managing complex calendars, coordinating domestic and international travel, processing expenses, preparing meetings, and supporting board and executive events. Handle confidential information, coordinate executive candidate interviews, respond to administrative requests, and support onboarding for new executives while collaborating across teams.

Provides executive and administrative support to Takeda’s Global Communications & Governance Leadership Team. Responsibilities include complex calendar and travel coordination, expense reporting, procurement, vendor payments, meetings and events, onboarding, document preparation, office support, and confidential communications. The role also champions AI-enabled productivity by coaching executive assistants, developing best practices and prompt libraries, piloting tools, and promoting responsible adoption of solutions such as Microsoft Copilot.

Provides proactive administrative and operational support to VP and SVP executives. Responsibilities include managing complex calendars across time zones, coordinating domestic and international travel, planning events and onsites, processing expenses and purchase requisitions, liaising with Finance and Procurement, preparing agendas and pre-reads, tracking action items, and serving as a key stakeholder contact.

Provides senior-level administrative support to SVP and VP engineering leaders. Responsibilities include complex calendar management, executive meeting coordination, domestic and international travel arrangements, expense and purchase order administration, presentations, vendor and visitor support, special projects, catering, office organization, and coordination with HR, Facilities, IT, and global teams. Requires discretion, strong judgment, accuracy, flexibility, and availability for urgent requests.

Supports two VP-level executives by managing complex calendars, global travel, leadership meetings, events, recruiting coordination, onboarding logistics, expenses, and follow-up on action items. The role requires anticipating priorities, handling confidential information, coordinating across time zones, using AI tools responsibly, and supporting special projects within GitLab’s CRO organization.

Supports the SVP of Product Marketing as a strategic executive partner. Responsibilities include complex calendar management, meeting preparation, stakeholder coordination, confidential information handling, global travel planning, event and offsite execution, expense reconciliation, organizational operating rhythms, project follow-through, and AI-enabled workflow improvement.

Provides high-level executive administrative support to Dropbox’s Chief Business Officer, managing complex calendars, domestic and international travel, meeting preparation, communications, events, expenses, and follow-through. Partners closely with the Chief of Staff and executive offices to prioritize work, surface risks, coordinate leadership activities, and improve operating systems. Requires exceptional judgment, organization, communication, adaptability, and accuracy in a fast-changing environment.

Provides high-level administrative support to VP and SVP leaders by managing complex calendars, domestic and international travel, expenses, confidential information, leadership meetings, offsites, customer visits, and trade shows. Coordinates agendas, materials, stakeholders, and follow-up while improving workflows and communication across teams. The role requires strong judgment, discretion, organization, customer service, and proficiency with Microsoft 365 and AI-enabled productivity tools.

Supports the IT and Technology organization by managing complex calendars, coordinating domestic and international travel, preparing expense reports, tracking deliverables, creating presentations, handling correspondence, and supporting office procedures. Partners with executives, leadership teams, and administrative staff across regions while managing confidential information with discretion. The role also involves cross-functional collaboration, special projects, and proactive resolution of organizational needs.

Provides proactive executive and administrative support to the General Manager and Vice President of Cell Culture and selected senior leaders. Responsibilities include calendar and travel management, expense reporting, executive communications, presentation preparation, meeting agendas, leadership events, cross-functional coordination, and business operating rhythms. The role requires discretion with confidential strategy, talent, development, and M&A information while anticipating needs and resolving issues in a fast-paced onsite environment.

Supervises administrative support staff and oversees daily office operations, including scheduling, task assignment, supplies, processes, compliance, training, performance evaluations, executive assistance, communications, events, and reporting. Provides high-level support to senior management, handles confidential information, coordinates with internal teams and external vendors, and ensures efficient administrative service delivery.

Runs Boston office operations, including facilities, vendors, supplies, access, events, budgets, and visitor experience. Supports the Chief Science Officer through calendar management, meeting preparation, follow-up tracking, and domestic and international travel coordination. The role is fully onsite, requires strong initiative and judgment in a rapidly changing environment, and includes occasional event travel.

Provides proactive executive and administrative support to senior R&D leaders, including complex calendar management, travel coordination, meeting and event planning, expense reporting, correspondence, onboarding, recruitment logistics, vendor coordination, procurement, budget tracking, and process improvement. The role supports confidential information management and collaboration across international teams in a hybrid Cambridge, Massachusetts environment.

Provides proactive executive and administrative support to senior R&D leaders, including calendar and travel management, meeting and event coordination, expense reporting, correspondence, onboarding, recruiting logistics, vendor coordination, procurement, and budget tracking. The role supports confidential information, international stakeholders, and global administrative operations while improving processes across a hybrid Cambridge-based pharmaceutical R&D organization.

Provides complex administrative and operational support to the MGB International President and executive directors. Responsibilities include managing international schedules, coordinating meetings and travel, preparing correspondence and executive materials, reconciling expenses, maintaining records, handling confidential communications, supporting payroll, and guiding other administrative staff.

Supports the CEO and executive leadership team by managing complex calendars, ELT meeting cadence, strategic initiatives, communications, board and investor coordination, offsites, travel, expenses, and confidential information. The role drives cross-functional execution, improves executive operating systems, and ensures leaders remain aligned and focused. It requires strong judgment, polished communication, project management, discretion, and experience supporting senior executives in high-growth software companies.

Provides high-level executive support to multiple senior leaders, including complex calendar management, domestic and international travel coordination, leadership meeting preparation, action-item follow-up, communications, and event planning. The role requires discretion, strong organization, proactive problem-solving, diplomacy, and the ability to manage changing priorities while supporting the CPO and product organization.

Provides proactive, confidential executive support to the President of HomeGoods/Homesense. Responsibilities include complex calendar and meeting management, international travel and expense coordination, email and information management, meeting preparation, action tracking, administrative operations, stakeholder communication, and support for executive and board materials. The role also coordinates administrative teams, handles special projects, and requires sound judgment, discretion, organization, and strong Microsoft Office skills in a hybrid corporate environment.

Provides high-level administrative support to senior and C-suite leaders, including complex calendar management, meeting coordination, communications, agenda preparation, minutes, expense reporting, purchase orders, vendor and contract administration, and domestic and international travel arrangements. The role requires confidentiality, strong organization, communication, prioritization, and independent decision-making while coordinating with internal and international administrative teams.

The Executive Assistant supports the Infrastructure and Real Assets Investment Team by coordinating meetings, documents, calendars, travel, expenses, client updates, fund activity, deal tracking, and team communications. The role requires strong organization, communication, prioritization, attention to detail, and proficiency with Microsoft Office, Salesforce, and internal systems. The position is hybrid and includes ad hoc administrative projects.

Provides high-level administrative support to multiple executives by managing complex calendars, coordinating meetings, booking and troubleshooting domestic and international travel, handling confidential information, supporting executive onboarding, and organizing events and offsites. The role also provides backup administrative coverage, improves processes, coordinates cross-functional stakeholders, and serves as a resource for executives and new hires in a globally distributed, remote-first environment.

Provides high-level administrative support to multiple executives by managing complex calendars, coordinating meetings, booking and troubleshooting domestic and international travel, organizing events and offsites, handling confidential information, supporting executive onboarding, and maintaining administrative processes. The role also provides backup coverage for other executive assistants, collaborates cross-functionally, and may require travel and flexible availability.

Provide high-level support to C-suite executives by managing complex calendars, meetings, travel, communications, expenses, confidential information, and cross-functional initiatives. The role requires proactive problem-solving, executive judgment, stakeholder coordination, and polished communication. The Executive Assistant will also plan events, support budgets, collaborate with other assistants, and use AI and automation tools to streamline executive workflows.

Provides high-level administrative and executive support to Harvard’s Provost, including complex calendar management, domestic and international travel coordination, expense processing, event logistics, special projects, stakeholder communication, meeting preparation, and backup support for Deputy Provosts. The role requires discretion, independent judgment, responsiveness, and strong organizational and communication skills in a fast-paced academic environment.

Coordinate the CTO’s calendar, inbox, priorities, and executive documentation while managing marketing team activities, campaigns, creative work, technology projects, meetings, deadlines, KPIs, and action items. The role identifies bottlenecks, documents processes, reports progress to leadership, and supports collaboration across international teams and time zones. It requires strong organization, communication, initiative, and comfort with business, project management, CRM, and AI tools.