Top Executive Assistant Jobs in Boston, MA

Provides strategic administrative support to executive leaders by managing complex calendars, travel, expenses, meetings, offsites, communications, and action items. The role anticipates executive needs, handles confidential information, coordinates cross-functional collaboration, and improves administrative processes. It requires strong organization, communication, judgment, discretion, and proficiency with Google Workspace, collaboration, expense management, and AI tools. The position is based in Boston, Massachusetts.

Provide high-level administrative support to sales executives including calendar, travel, expense reporting, and confidential communication. Prepare reports and sales materials using PowerPoint, Excel, and CRM. Plan and execute internal and external sales events and offsites. Liaise with clients and internal teams, multitask under pressure, and travel a few times a year.

The Executive Assistant supports the CEO and executive team with scheduling, travel coordination, expense reporting, meeting organization, and maintaining confidentiality while ensuring smooth operations.

Supports the CEO and CFO through complex calendar, email, meeting, travel, communication, and executive coordination management. Prepares agendas, pre-reads, meeting logistics, documentation, notes, decisions, and follow-ups. Uses AI-enabled tools, automation, and integrated workflows to organize information, reduce administrative friction, improve retrieval, and maintain executive context. Handles confidential information, coordinates leadership, board, investor, and company meetings, and builds strong cross-functional relationships.

Provide high-level administrative support to executives: manage calendars, triage communications, prepare materials and presentations, coordinate complex travel and expenses, organize meetings and events, maintain records on collaboration platforms, and improve executive productivity through proactive problem-solving and process support.

Supports the CEO and President by managing calendars, travel, meetings, communications, briefing materials, events, information flows, and confidential matters. The role coordinates high-volume domestic and international travel, prepares written materials, tracks workstreams, liaises with internal and external stakeholders, and ensures principals are prepared for engagements. Success requires exceptional organization, discretion, judgment, adaptability, communication, and comfort working remotely in a fast-paced environment.

Provide high-touch executive support to the CMO: manage and optimize calendar, run marketing leadership cadence, design Human+AI workflows to automate admin, coordinate cross-functional programs, handle complex travel and same-day expenses, protect confidential information, and proactively remove operational friction to keep leadership focused on strategic work.

Provides independent administrative and business support to two to three Vice Presidents. Manages complex calendars, travel and meeting logistics, confidential communications, documentation, purchase orders, invoices, contracts, visitor registration, onboarding, and executive follow-ups. Prepares meeting materials and presentations, coordinates across departments, improves administrative processes, and guides junior colleagues while maintaining strong relationships with senior leaders.

Provides high-level administrative support to the Senior Vice President, including executive calendar management, meeting preparation, domestic and international travel coordination, and Concur expense reporting. Plans logistics for division-wide meetings and engagement activities, assists with strategic projects and deliverables, and handles confidential information with discretion. The role requires strong organization, communication, prioritization, independent judgment, and responsiveness in a fast-paced, fully in-person environment.

Provides advanced administrative and secretarial support to executives or department chairs. Responsibilities include managing schedules, appointments, meetings, travel, correspondence, presentations, minutes, files, supplies, budgets, payroll, expenses, and reimbursements. Handles confidential communications, interprets executive intent, supports other administrative assistants, and assists with staff orientation and training. Requires independent judgment, strong organization, communication, proofreading, problem-solving, bookkeeping, and medical terminology skills.

Provide high-level support to the CEO and founder's office by managing complex calendars, coordinating travel, serving as primary stakeholder contact, preparing reports and presentations, implementing marketing and community growth strategies, handling confidential information, and improving internal communications and collaboration.

Supports the CIO and Deputy CIOs through complex calendar management, meeting and travel coordination, expense reporting, purchasing, agendas, action-item tracking, and preparation of reports, presentations, spreadsheets, documents, and dashboards. Coordinates onboarding, offboarding, events, special projects, and HR requests while handling sensitive information and communicating with senior leaders and external constituents. The role requires independent judgment, strong organization, discretion, proofreading, and effective prioritization in a fast-paced office.

Provides executive support to senior leadership, including global calendar management, travel and event expense processing through SAP Concur, communication management, and coordination of onsite meetings with vendors and clients. The role also produces meeting materials, supports a professional team environment, manages competing priorities, and builds relationships across functions and geographies.

Provides proactive, high-level administrative support to executive leadership for enterprise platforms. Responsibilities include calendar and meeting management, executive liaison duties, travel coordination, itineraries, correspondence, reports, presentations, research, data compilation, and project assignments. The role also supports risk, regulatory, audit, internal control, and organizational standards while handling complex administrative situations and conflicts.

Provide executive support (inbox triage, calendar management, meeting prep, travel logistics) while coordinating CMS publishing, content workflows, design liaison, project trackers, and client communications. Maintain content calendars, perform light editing/proofreading, compile analytics snapshots, and ensure timely delivery across editorial and client campaigns.

Provides high-level executive and operational support to the CFO and SVP of Finance. Responsibilities include complex calendar and travel management, meeting and board-material preparation, presentations and reports using PowerPoint and Excel, communications, expense reports, document management, follow-up tracking, and confidential information handling. The role coordinates across Finance and executive teams, improves administrative processes, anticipates leadership needs, and ensures priorities, commitments, and deadlines are effectively managed.

Supports the CEO with executive coordination, project execution, client and business development activities, regulatory and scientific initiatives, marketing, finance, internal operations, and HR coordination. Responsibilities include managing schedules, tracking deadlines, preparing presentations and reports, coordinating cross-functional stakeholders, organizing regulatory documentation, researching markets, supporting customer proposals, and managing onboarding and offboarding activities.

Provides executive and leadership support to the CEO and ELT, including calendar and email management, board scheduling, travel and expenses, meetings, events, presentations, project tracking, and confidential communications. The role requires strong organization, discretion, adaptability, and relationship-building in a fast-paced technology environment. This is a contract position covering maternity leave, requiring U.S. residence and availability during Eastern Time business hours.

Provides high-level executive support to the CEO and leadership team, managing complex calendars, travel, meetings, confidential matters, and follow-through. Writes and edits executive and company-wide communications, coordinates all-hands and leadership events, prepares Board materials, and supports change communications. Improves executive-office workflows using Microsoft 365, AI tools, templates, trackers, and repeatable processes.

Provide high-level executive and personal support to the CEO, managing complex calendars, inboxes, meetings, travel, board and investor logistics, confidential documentation, follow-ups, and special projects. Serve as a trusted liaison with internal and external stakeholders while proactively resolving administrative challenges. The role requires flexibility outside regular hours, strong discretion, excellent organization, and fluency in Hebrew and English.

Provides high-level confidential administrative support to Harvard’s Provost, including complex calendar management, domestic and international travel, expenses, events, special projects, constituent relations, meeting preparation, and backup support for Deputy Provosts. Requires significant independent judgment, discretion, organization, responsiveness, and the ability to manage shifting priorities while supporting senior university leadership.

Provide high-level administrative support to R&D and medical C-suite leaders: manage complex calendars, travel, meeting coordination, document preparation, confidential records, cross-functional liaison work, and operational support for clinical and regulatory workflows.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Provides high-trust administrative and operational support to founders and C-suite leaders. Responsibilities include complex calendar management, meeting and event coordination, executive communications, travel and expense management, confidential information handling, leadership cadence support, action tracking, and process improvement. The role serves as a liaison among executives, employees, partners, vendors, and stakeholders while anticipating needs and ensuring effective execution during periods of rapid change.

The role involves providing interpretation services in American Sign Language, requiring strong communication skills and flexibility to work various hours, including travel.