Top Executive Assistant Jobs in Boston, MA

Provides executive-level administrative support to multiple Finance leaders, including complex calendar management, domestic and international travel coordination, expense reporting, event and off-site planning, and confidential information handling. Supports the Senior Executive Business Partner to the CFO, maintains shared administrative resources, coordinates recurring leadership activities, and provides backup coverage. The role requires independent prioritization, strong organization, sound judgment, collaboration across time zones, and effective use of workplace and AI tools in a remote environment.

Provide high-trust administrative support to C-suite executives by managing complex calendars, coordinating domestic and international travel, processing expenses, preparing meetings, and supporting board and executive events. Handle confidential information, coordinate executive candidate interviews, respond to administrative requests, and support onboarding for new executives while collaborating across teams.

Provides executive and administrative support to Takeda’s Global Communications & Governance Leadership Team. Responsibilities include complex calendar and travel coordination, expense reporting, procurement, vendor payments, meetings and events, onboarding, document preparation, office support, and confidential communications. The role also champions AI-enabled productivity by coaching executive assistants, developing best practices and prompt libraries, piloting tools, and promoting responsible adoption of solutions such as Microsoft Copilot.

Provides senior-level administrative support to SVP and VP engineering leaders. Responsibilities include complex calendar management, executive meeting coordination, domestic and international travel arrangements, expense and purchase order administration, presentations, vendor and visitor support, special projects, catering, office organization, and coordination with HR, Facilities, IT, and global teams. Requires discretion, strong judgment, accuracy, flexibility, and availability for urgent requests.

Supports two VP-level executives by managing complex calendars, global travel, leadership meetings, events, recruiting coordination, onboarding logistics, expenses, and follow-up on action items. The role requires anticipating priorities, handling confidential information, coordinating across time zones, using AI tools responsibly, and supporting special projects within GitLab’s CRO organization.

Provides high-level administrative and operational support to two global R&D and regulatory affairs executives. Responsibilities include complex calendar and meeting management, international travel coordination, leadership-team support, event logistics, expenses, procurement, onboarding, document management, confidential information handling, and process improvement across a global, matrixed organization.

Provides high-level administrative support to VP and SVP leaders by managing complex calendars, domestic and international travel, expenses, confidential information, leadership meetings, offsites, customer visits, and trade shows. Coordinates agendas, materials, stakeholders, and follow-up while improving workflows and communication across teams. The role requires strong judgment, discretion, organization, customer service, and proficiency with Microsoft 365 and AI-enabled productivity tools.

Supports the IT and Technology organization by managing complex calendars, coordinating domestic and international travel, preparing expense reports, tracking deliverables, creating presentations, handling correspondence, and supporting office procedures. Partners with executives, leadership teams, and administrative staff across regions while managing confidential information with discretion. The role also involves cross-functional collaboration, special projects, and proactive resolution of organizational needs.

Provides high-level executive, administrative, academic, travel, communications, financial, and compliance support to a Harvard faculty leader. Responsibilities include complex calendar and international travel management, seminar and event coordination, media and presentation support, expense reporting, document and publication tracking, email administration, and confidential stakeholder relations. The role requires exceptional organization, discretion, independent judgment, and proficiency with office productivity and communication technologies.

Provides executive administrative support to the Co-CEO through calendar and travel management, meeting coordination, document preparation, communication, recordkeeping, reporting, project tracking, and expense documentation. The role requires proactive organization, confidentiality, strong follow-through, and proficiency with Microsoft Office, Teams, AI tools, and reporting systems. The Executive Assistant also coordinates leadership initiatives, tracks deadlines, supports cross-department communication, and identifies process improvements.

Provides autonomous administrative and practice support to corporate attorneys, clients, and legal teams. Responsibilities include client and matter intake, calendar and inbox management, meeting and travel coordination, legal document preparation, records management, billing and expense processing, CRM updates, business development support, and practice operations. The role also supports client board meetings, special projects, compliance tasks, and attorney mentoring while coordinating with Finance, Marketing, IT, and other internal departments.

Provide advanced administrative support to multiple executives and investment professionals, including calendar management, meeting coordination, travel planning, expense reporting, communications, event planning, supply purchasing, workflow management, and confidential information handling. The role requires strong organization, communication, prioritization, problem-solving, teamwork, and proficiency with Microsoft Office, Teams, SharePoint, and Qualtrics.

Provides advanced administrative support to multiple senior leaders, including complex calendar management, meeting and event coordination, travel and expense support, presentation preparation, action tracking, and follow-through. The role requires discretion, strong organization, proactive problem solving, communication across senior stakeholders, and proficiency with productivity and collaboration tools.

Provides advanced administrative and secretarial support to executives or department chairs. Responsibilities include schedule and travel coordination, meeting preparation, correspondence, minutes, expense reconciliation, payroll support, file and supply management, confidential communications, and assisting with staff training. The role requires independent judgment, strong organization, communication, proofreading, problem-solving, bookkeeping, and medical terminology skills.

Provides strategic, operational, and administrative support to the COO and CCO. Responsibilities include executive calendar and travel management, meeting coordination, presentations, project tracking, accountability follow-up, commercial and operational reporting, executive dashboards, and cross-functional initiative support. The role also uses AI tools to automate workflows, produce communications and summaries, and maintain an executive knowledge base while handling confidential information and senior stakeholder relationships.

Provides high-level administrative and executive support to a Harvard Medical School Chair’s Office. Responsibilities include complex calendar management, document preparation, research and grant coordination, faculty affairs tracking, departmental communications, event and visitor programming, conference room scheduling, and AV support. The role requires strong organization, communication, judgment, adaptability, and proficiency with Microsoft Office and Adobe software.

Provides executive leadership and front-desk support at a youth and family services agency. Responsibilities include triaging calls from families, connecting them with appropriate staff, supporting families in crisis, managing calendars and files, collecting and reporting data, and completing administrative tasks such as copying, faxing, and information routing.

Provides proactive executive and administrative support to the General Manager and Vice President of Cell Culture and selected senior leaders. Responsibilities include calendar and travel management, expense reporting, executive communications, presentation preparation, meeting agendas, leadership events, cross-functional coordination, and business operating rhythms. The role requires discretion with confidential strategy, talent, development, and M&A information while anticipating needs and resolving issues in a fast-paced onsite environment.

Supervises administrative support staff and oversees daily office operations, including scheduling, task assignment, supplies, processes, compliance, training, performance evaluations, executive assistance, communications, events, and reporting. Provides high-level support to senior management, handles confidential information, coordinates with internal teams and external vendors, and ensures efficient administrative service delivery.

Runs Boston office operations, including facilities, vendors, supplies, access, events, budgets, and visitor experience. Supports the Chief Science Officer through calendar management, meeting preparation, follow-up tracking, and domestic and international travel coordination. The role is fully onsite, requires strong initiative and judgment in a rapidly changing environment, and includes occasional event travel.

Provides strategic and administrative support to the CEO across US and UK time zones. Responsibilities include managing calendars, priorities, travel, meeting preparation, executive communications, action tracking, stakeholder liaison, expenses, records, and leadership initiatives. The role requires discretion, independent judgment, exceptional organization, and proactive follow-through while supporting a complex international business.

Provides executive and administrative support, coordinates departmental projects, improves workflows, prepares senior-level briefings, manages stakeholder communication, and resolves complex operational issues. The role requires strong business acumen, analytical problem-solving, adaptability, quality ownership, and coordination across international teams. It may also include mentoring or supervising junior administrative staff.

Supports the CEO as a trusted operational partner by independently managing calendars, priorities, communications, travel, meetings, executive materials, and follow-through. The role requires sound judgment, discretion, proactive decision-making, strong presentation skills, and effective liaison management across executives, board members, and external partners. The Executive Assistant also introduces efficient operating systems and uses AI and productivity tools to streamline executive workflows.

Provides executive-level administrative and strategic support to the Chief Legal Officer and Law Department. Responsibilities include complex calendar and travel coordination, meeting and board support, confidential information management, correspondence and presentation preparation, onboarding, records maintenance, budget tracking, technology communications, and process improvement. The role also supports paralegals and coordinates departmental projects, deadlines, and events with minimal supervision.

Provides strategic executive support to senior leaders across Sales and Marketing. Responsibilities include complex calendar management, prioritization, domestic and international travel logistics, meeting and event coordination, communications, expenses, confidential information handling, and cross-functional coordination. The role also improves administrative workflows through technology, automation, and AI tools while developing scalable operating practices and anticipating executive needs in a fast-paced environment.