Top Executive Assistant Jobs in Boston, MA

Provides comprehensive administrative support to the Head of PDT Manufacturing and leadership team. Responsibilities include calendar and meeting management, event coordination, travel arrangements, document and correspondence preparation, stakeholder communication, expense reporting, purchase order and payment support, onboarding, and process improvement. The role requires confidentiality, sound judgment, strong organization, advanced Microsoft Office proficiency, and the ability to manage competing priorities independently.

Provides direct executive support through complex calendar management, travel coordination, meeting preparation, logistics, and cross-functional communication. Partners with senior leadership on strategic initiatives, supports leadership meetings and events, and collaborates with a five-person executive assistant team. The role requires adaptability, resourcefulness, responsiveness across time zones, and up to 25% travel in a fast-paced startup environment.

Provides executive-level administrative support to the Chief Commercial Officer and Commercial Leadership Team. Responsibilities include calendar and meeting management, travel coordination, expense reporting, vendor and invoice administration, event planning, cross-functional project tracking, workflow improvements, confidential information handling, and stakeholder communication. The role requires proactive prioritization, discretion, sound judgment, and coordination of business initiatives in a remote, matrixed environment.

Provides executive, operational, and administrative support to the CHRO and CTOO, including complex calendar management, travel coordination, meeting preparation, expense reporting, confidential communications, employee engagement initiatives, event logistics, vendor and contract administration, purchase orders, invoices, budgets, and cross-functional office support.

Provides comprehensive executive assistance to Operations leaders, particularly Data Operations executives. Responsibilities include managing complex calendars, coordinating meetings and events, arranging domestic and international travel, preparing expense reports, drafting correspondence, handling confidential information, managing communications, and liaising with internal and external stakeholders. The role requires strong organization, judgment, discretion, communication, research, and Microsoft Office skills.

Provides comprehensive administrative and executive support to consultants, including complex calendar management, meeting coordination, travel planning, expense processing, confidential correspondence, database maintenance, and office support. Serves as a liaison among clients, candidates, consultants, and internal teams; coordinates search activities, deliverables, billing support, and business development materials while managing competing priorities and deadlines.

Provide comprehensive administrative and operational support to a C-suite executive, including complex calendar management, domestic and international travel coordination, meeting and event logistics, communications, confidential information handling, action-item tracking, and special projects. The role partners with leadership and stakeholders to coordinate priorities, maintain follow-through, and ensure smooth day-to-day operations in a fully onsite Boston office.

Provides high-level administrative and logistical support to a department chair and a 350-member academic department. Responsibilities include complex calendar management, correspondence and presentation preparation, meeting coordination, travel arrangements, financial transactions, records and process management, event planning, faculty review support, inventory tracking, and liaison duties. The role requires independent prioritization, discretion, strong organization, and effective communication in a fast-paced, high-volume environment.

Provides high-level administrative support to a VP of Product Management, including calendar and meeting management, executive communications, global travel and expense coordination, speaking engagement preparation, corporate and team event planning, special projects, reporting, and confidential information handling. The role requires strong judgment, communication, organization, initiative, and experience supporting director-level or higher executives.

Provides high-level administrative and operational support to the President and CEO, including communication management, scheduling, board and governance coordination, project tracking, donor and stakeholder relations, reporting, travel, events, records, and confidential office administration. The role monitors priorities, follows up on commitments, prepares executive materials, coordinates cross-functional initiatives, and represents the CEO’s office professionally.

Provide high-level administrative support primarily to the CEO and CFO, including complex calendar management, board and committee meeting coordination, travel arrangements, investor and analyst communications, meeting logistics, presentations, and expense reporting. The role requires discretion, excellent organization, strong Microsoft Office and virtual meeting skills, sound judgment, and availability for urgent matters outside normal business hours. This is a fully onsite position in Watertown, Massachusetts.

Provides high-level administrative and strategic support to the CFO and Finance leaders. Manages complex calendars, executive communications, Board and committee materials, meetings, travel, expenses, audits, financial close coordination, forecasting, budgeting, and special projects. Handles confidential information, supports organizational changes and process improvements, liaises with senior stakeholders and external partners, and guides other Executive Assistants.

Provides advanced administrative support to multiple executives and investment professionals, including calendar and meeting management, travel planning, expense reporting, workflow coordination, communication, confidential information handling, and problem resolution. Builds cross-functional relationships, supports best practices, and helps train team members on administrative tools and processes.

Provides executive and administrative support to Operational Excellence leadership, including complex calendar management, travel planning, expense reports, meeting and event coordination, presentation preparation, documentation, reports, and follow-up tracking. The role requires discretion, strong organization, flexibility, and on-site collaboration in Boston, with occasional early mornings, evenings, or event support.

Provides dedicated executive support to the Chief Science Officer, including complex calendar management, briefing preparation, travel coordination, stakeholder communication, and follow-up tracking. Manages the Boston office, facilities vendors, supplies, visitors, new-hire setup, events, budgets, and partner experiences. Requires daily in-person work in Boston and occasional event travel.

Provides high-level administrative and project-coordination support to an executive and academic division dean. Responsibilities include complex calendar and travel management, meeting preparation, communications, stakeholder coordination, project tracking, follow-through, office procedures, financial administration, records management, and safeguarding sensitive information. The role requires discretion, strong organization, judgment, communication skills, and proficiency with productivity and AI-assisted tools.

Provides confidential executive and administrative support to the Recovery Services Bureau leadership team. Responsibilities include calendar and meeting management, correspondence, presentations, report preparation, data tracking, office technology coordination, expenditure monitoring, project support, committee participation, and liaison work across programs. The role also manages special projects, meeting logistics, document compliance reviews, and sensitive personnel, budgetary, and collective bargaining information.

Provides comprehensive administrative and scheduling support to multiple executives, including calendar management, meeting and event coordination, travel arrangements, expense reporting, communications, and special projects. Maintains confidentiality, anticipates executive needs, resolves scheduling challenges, supports Board and Executive Committee interactions, and covers administrative responsibilities for colleagues. Requires strong organization, professionalism, discretion, communication, and Microsoft Office expertise.

Provides advanced administrative support to the Head of Fidelity Asset Management Solutions and two senior leaders. Responsibilities include calendar and meeting management, travel planning, expense reporting, workflow coordination, executive communications, relationship building, confidential information management, and resolving scheduling conflicts. The role also supports administrative best practices and cross-training across the global team.

Provide high-level support to C-suite executives by managing complex calendars, meetings, travel, communications, expenses, confidential information, and cross-functional initiatives. Serve as a trusted strategic partner, coordinate stakeholders, resolve scheduling and operational issues, prepare executive materials, and support events and special projects. Use AI and automation tools to streamline executive workflows and improve organizational efficiency.

Provides administrative support to executives by managing schedules, meetings, correspondence, presentations, travel arrangements, special projects, and confidential information. The role requires strong communication, organization, prioritization, typing, attention to detail, and proficiency with Microsoft Office Suite. This is a fully remote position open to candidates with 0–5 years of administrative or executive assistant experience.

Provides part-time executive support by managing complex calendars, scheduling meetings, coordinating internal and external stakeholders, monitoring email, drafting responses, and tracking executive tasks, deliverables, and follow-ups. Maintains task lists and project boards, resolves scheduling conflicts, handles sensitive information discreetly, and delivers responsive coverage during core afternoon hours.

Provides high-level administrative and coordination support to the CEO. Responsibilities include managing calendars and inboxes, prioritizing requests, preparing agendas and executive materials, coordinating meetings and travel, tracking decisions and follow-up actions, handling correspondence and reimbursements, and liaising with senior stakeholders, Board members, Finance, and the Company Secretary. Requires discretion, strong communication, organization, judgment, and experience supporting C-suite executives.

Provides administrative support to executives by managing schedules, appointments, travel arrangements, communications, meetings, research, reports, and presentations. Serves as a professional point of contact for stakeholders, handles confidential information, tracks action items, and proactively improves executive productivity and processes.

Serve as a strategic partner and trusted extension of the CEO by managing complex calendars, access, domestic and international travel, briefings, meeting materials, stakeholder relationships, board presentations, executive communications, and personal logistics. The role requires exceptional judgment, discretion, organization, initiative, adaptability, and availability across time zones and outside standard hours.