Top Executive Assistant Jobs in Boston, MA

Provide high-level administrative support to executives: manage calendars, triage communications, prepare materials and presentations, coordinate complex travel and expenses, organize meetings and events, maintain records on collaboration platforms, and improve executive productivity through proactive problem-solving and process support.

The Executive Assistant supports the CEO and executive team with scheduling, travel coordination, expense reporting, meeting organization, and maintaining confidentiality while ensuring smooth operations.

Provide high-level administrative support to an executive and their team: manage calendars, schedule meetings and events, arrange travel, prepare expense reports, answer calls, setup video conferences, mentor other administrative staff, and handle confidential information while prioritizing tasks in a fast-paced environment.

Provide high-level strategic and operational support to a Senior Vice President and Senior Director in an AI & Autonomous Systems organization. Manage complex, high-volume calendars, coordinate domestic and international travel, oversee expense reconciliation and budgets, and lead large-scale executive events. Act as a trusted liaison, exercise discretion with confidential matters, and proactively optimize executive time and cross-functional collaboration.

Provide proactive administrative and operational support to senior leaders: manage complex calendars, coordinate meetings, plan events and travel, handle interview scheduling and financial admin (POs/expenses), maintain communications and organized systems, and deliver cross-functional ad hoc support while maintaining confidentiality.

Provide high-level administrative support to the CEO and Corporate Services VP, manage executive calendars, support Board of Directors meetings (scheduling, materials, minutes), oversee office operations and supplies, serve as receptionist, and project-manage ad-hoc events and initiatives.

Provide high-level administrative and operational support to the EVP, Technical Operations and leadership team. Manage complex executive calendars, travel, expenses, leadership meetings, cross-functional projects, and confidential information. Act as trusted liaison, enabling operational execution, mentoring administrative staff, and supporting continuity in a fast-paced biotech environment.

Provide high-impact, on-site administrative support to partners: manage complex calendaring, travel, confidential correspondence and records, coordinate billing and A/R tasks, support business development/CRM and client events, drive projects and process improvements, and provide back-up team support with strong judgment and discretion.

Provide high-level administrative support to senior leaders including calendar management, meeting planning, email/Teams/phone triage, expense reimbursement, and domestic/international travel coordination. Manage onsite meeting logistics and workroom production, build stakeholder relationships, prioritize competing tasks, and ensure attention to detail and timely follow-through.

Provide high-level administrative support to three senior Corporate Communications leaders: manage calendars, travel, and expenses; coordinate meetings, events, and leadership offsites; handle vendor processes and document workflows; onboard new hires; field escalations; maintain confidentiality and improve team efficiency.

Provide executive-level administrative support to attorneys: manage calendars and travel, coordinate meetings, draft and proofread documents, oversee billing and records management, delegate and mentor support staff, liaise with clients and internal teams, and ensure timely, accurate delivery of practice-related tasks.

The Executive Assistant provides administrative support to executives, manages communications, schedules meetings, handles travel arrangements, and assists with grant research and reporting.

Provide high-level administrative support to the Provost/Vice President of Academic Affairs and Academic Deans, manage meetings, schedules, travel, email triage, basic financial tasks, project follow-up, Zoom hosting, room scheduling, event coordination, and support academic processes like syllabi review and student evaluations.

Provide high-level administrative support to the Provost: manage complex calendar and travel, oversee expenses, coordinate events and meeting logistics, liaise with internal and external stakeholders, produce materials, and execute special projects with discretion and professionalism.

Provide high-level administrative support to COO teams: manage complex global calendars, coordinate meetings and events, prepare expense reports, arrange domestic and international travel, generate reports, train and support other Executive Assistants, provide backup coverage, take meeting notes, and support ad-hoc projects while building cross-firm relationships.

Provide high-touch administrative and logistical support to Fixed Income Product Management leadership and coverage teams: calendar and meeting coordination, prepare client-facing and internal materials (Word/Excel/PowerPoint/Adobe), manage reports and market data, handle travel arrangements, expense reporting, file systems, telephone gate-keeping, and support team events and backup administrative functions.

Provide advanced administrative support to attorneys, managing client and matter intake, calendars, travel, document production, billing/timekeeping, and business development activities. Coordinate meetings, board materials, DocuSign and data rooms, and use legal systems (NetDocs, Litera, Contract Express) and AI tools to streamline workflows. Serve as primary client contact, mentor colleagues, and support firm-wide operational and compliance processes during a 7-month hybrid assignment.

As an Executive Assistant, you'll support senior leadership by managing calendars, handling communications, coordinating logistics, and ensuring smooth operations. This role requires reliability, attention to detail, and proactive problem-solving skills.

Provide executive-level administrative support to the President & CEO, senior leadership, and Board of Directors. Manage calendars, prepare meeting materials and minutes, coordinate board meetings and events, handle confidential correspondence, support virtual meeting technology, reconcile expenses, maintain filing systems, and act as backup to the Office Manager. Champion culture and ensure timely follow-up on action items.

Provide high-level administrative and search coordination support to consultants: manage complex calendars, travel, expenses, confidential correspondence, meeting prep, client/candidate liaison, deliverable finalization, and assist with billing and database maintenance while prioritizing time-sensitive projects.

Provide high-level administrative support to the CEO, managing complex calendars, meetings, travel, confidential communications, board and stakeholder liaison, event logistics, executive correspondence, and process improvements while ensuring HIPAA-compliant handling of sensitive information.

The Executive Assistant supports the Institute Director with administrative tasks, communication management, event coordination, and financial oversight to enhance operational efficiency.

Provide high-level administrative support to the President and CEO, including calendar and travel management, preparing correspondence and presentations, coordinating meetings and minutes, liaising with staff and stakeholders, handling confidential information, conducting research, and managing executive projects and external engagements.

Provide high-level administrative support to the CFO and CSO including extensive calendar management across time zones, meeting logistics, expense and travel management, purchase order requests, preparing materials and presentations, handling confidential information, coordinating with other administrative staff, and completing ad hoc projects.

Provide high-level administrative and project support to the Business Unit VP: manage dynamic calendars, travel and event planning, screen and prepare correspondence, liaise with senior stakeholders, maintain SharePoint/OneDrive resources, analyze company data with HR/Finance, curate social presence, and handle confidential matters. Light travel (~10%).