Top Executive Assistant Jobs in Boston, MA

Provides strategic administrative support to executive leaders by managing complex calendars, travel, expenses, meetings, offsites, communications, and action items. The role anticipates executive needs, handles confidential information, coordinates cross-functional collaboration, and improves administrative processes. It requires strong organization, communication, judgment, discretion, and proficiency with Google Workspace, collaboration, expense management, and AI tools. The position is based in Boston, Massachusetts.

The Executive Assistant supports the CEO and executive team with scheduling, travel coordination, expense reporting, meeting organization, and maintaining confidentiality while ensuring smooth operations.

Supports the CEO and CFO through complex calendar, email, meeting, travel, communication, and executive coordination management. Prepares agendas, pre-reads, meeting logistics, documentation, notes, decisions, and follow-ups. Uses AI-enabled tools, automation, and integrated workflows to organize information, reduce administrative friction, improve retrieval, and maintain executive context. Handles confidential information, coordinates leadership, board, investor, and company meetings, and builds strong cross-functional relationships.

Provide high-level administrative support to executives: manage calendars, triage communications, prepare materials and presentations, coordinate complex travel and expenses, organize meetings and events, maintain records on collaboration platforms, and improve executive productivity through proactive problem-solving and process support.

Provides high-level administrative and organizational support to chief officers and executive committee members. Responsibilities include complex calendar and meeting management, executive correspondence, presentations and document preparation, travel arrangements, expense reporting, contact management, confidential information handling, and coordination with senior leaders and executive assistants. The role requires strong judgment, communication, prioritization, discretion, and independent problem-solving in a fast-paced healthcare administration environment.

Provides high-level administrative and executive support to two Senior Partners, managing schedules, communications, travel, expenses, meetings, events, and confidential information. Coordinates partner-led initiatives, including reporting, budgeting, and SOW execution. Also supports EA team training, onboarding, process standardization, documentation, and workflow improvement across offices. Regular travel and flexible hours are required.

Provides direct administrative and operational support to the President and COO, including complex calendar and inbox management, travel coordination, expense reporting, CRM support, confidential communications, event planning, and technology troubleshooting. The role also provides backup administrative support, assists with office management and team events, and requires a consistent hybrid presence in Boston.

Supports the CEO and President by managing calendars, travel, meetings, communications, briefing materials, events, information flows, and confidential matters. The role coordinates high-volume domestic and international travel, prepares written materials, tracks workstreams, liaises with internal and external stakeholders, and ensures principals are prepared for engagements. Success requires exceptional organization, discretion, judgment, adaptability, communication, and comfort working remotely in a fast-paced environment.

Provide high-level administrative support to an Executive Officer: manage complex calendars, coordinate leadership meetings and governance, draft executive communications, triage email, maintain org documents and SharePoint, arrange domestic and international travel, process expenses, provide in-person support for international strategic sessions, and collaborate with PO&T teams to drive initiatives and cross-organizational alignment.

Provides executive administrative support to senior Fidelity Compliance leaders, including managing calendars, complex meetings, domestic and international travel, events, expenses, communications, and confidential information. The role requires strong organization, judgment, adaptability, discretion, and the ability to prioritize multiple tasks while collaborating with administrative peers and supporting broader team needs.

Provides high-level administrative and strategic support to senior leaders, including complex calendar management, domestic and international travel, expenses, meetings, events, presentations, confidential information, and executive follow-up. Coordinates across investors, portfolio companies, vendors, and internal teams while maintaining organizational systems and trackers. The role also supports special projects and seeks to improve workflows through AI and automation.

Provide high-touch executive support to the CMO: manage and optimize calendar, run marketing leadership cadence, design Human+AI workflows to automate admin, coordinate cross-functional programs, handle complex travel and same-day expenses, protect confidential information, and proactively remove operational friction to keep leadership focused on strategic work.

Own the CEO’s calendar, follow-ups, project-management systems, hiring operations, content execution tracking, metrics, reporting, and special projects. The role protects executive focus, enforces accountability across teams, coordinates hiring pipelines, analyzes financial and performance data, and builds scalable operating rhythms. It is a high-trust Executive Operations position with a performance-based path toward Chief of Staff responsibilities.

Provides independent administrative and business support to two to three Vice Presidents. Manages complex calendars, travel and meeting logistics, confidential communications, documentation, purchase orders, invoices, contracts, visitor registration, onboarding, and executive follow-ups. Prepares meeting materials and presentations, coordinates across departments, improves administrative processes, and guides junior colleagues while maintaining strong relationships with senior leaders.

Provides high-level administrative and executive support to assigned clients, including inbox and calendar management, scheduling, correspondence, research, data entry, social media management, expense reporting, meeting coordination, and project organization. Serves as the primary client contact, maintains proactive communication, tracks billable hours, manages recurring tasks, and supports timely project completion. The role requires autonomous work, strong organization, responsiveness, and availability during client business hours.

Provide executive support (inbox triage, calendar management, meeting prep, travel logistics) while coordinating CMS publishing, content workflows, design liaison, project trackers, and client communications. Maintain content calendars, perform light editing/proofreading, compile analytics snapshots, and ensure timely delivery across editorial and client campaigns.

Provides high-level administrative support to the Senior Vice President, including executive calendar management, meeting preparation, domestic and international travel coordination, and Concur expense reporting. Plans logistics for division-wide meetings and engagement activities, assists with strategic projects and deliverables, and handles confidential information with discretion. The role requires strong organization, communication, prioritization, independent judgment, and responsiveness in a fast-paced, fully in-person environment.

Provides comprehensive administrative support to the SVP of Global Expansion Sales, including complex calendar management, travel coordination, expense reporting, executive communications, event and offsite planning, meeting support, purchasing, and ad hoc projects. The role coordinates with other executive assistants, maintains distribution lists and shared directories, supports leadership operating rhythms, and manages sensitive relationships while working remotely in a fast-paced environment.

Provides executive, operational, and strategic coordination support to the Senior Vice President of Innovative Finance. Responsibilities include calendar and travel management, executive briefings, stakeholder intelligence, meeting preparation, relationship tracking, reporting deadlines, procurement, event logistics, business development tracking, and special projects. The role requires coordination across global teams, governments, donors, investors, and partners while maintaining confidentiality and improving workflows with productivity and AI tools.

Supports the Chief Customer Officer by managing calendars, domestic and international travel, expenses, confidential information, and executive communications. Owns the Customer Experience organization’s operating cadence, including meetings, agendas, business reviews, action tracking, briefing materials, and cross-functional coordination. Plans events and customer engagements while monitoring priorities and deadlines. The role may grow into project ownership, executive committee analysis, and broader operational or strategy responsibilities.

Supports executive leadership by managing complex calendars, travel, events, expenses, contracts, meetings, communications, and confidential materials. Coordinates leadership rhythms, cross-functional programs, onboarding, and employee engagement initiatives while improving administrative processes and operational efficiency. Serves as a professional liaison for executives, aligns priorities across business initiatives, and proactively resolves issues in a fast-paced remote environment.

Provides remote executive and personal administrative support, including calendar and meeting management, travel coordination, expense reporting, confidential information handling, correspondence, event planning, record keeping, bill payment, and project follow-up. The role requires proactive organization, sound judgment, excellent communication, and the ability to manage competing priorities independently while supporting senior leaders and operational initiatives.

Supports a Loan Officer by managing schedules and daily tasks, responding to client and partner communications, routing calls, organizing loan pipelines, collecting documents, tracking follow-ups, and assisting with marketing, social media, and events. The role provides borrower support throughout the loan process and requires strong organization, communication, customer service, confidentiality, and comfort with office technology. Work is full-time onsite or hybrid in Downtown Nashville.

Provides high-level administrative and operational support to C-level executives in a global remote environment. Responsibilities include managing complex calendars, coordinating domestic and international travel, preparing executive materials, organizing leadership meetings and events, tracking action items, handling expenses, supporting special projects, and maintaining confidential information. The role also requires effective use of AI tools to streamline administrative workflows and executive communications.

Provide high-level support to the CEO and founder's office by managing complex calendars, coordinating travel, serving as primary stakeholder contact, preparing reports and presentations, implementing marketing and community growth strategies, handling confidential information, and improving internal communications and collaboration.