Top Executive Assistant Jobs in Boston, MA

The Executive Assistant supports the CEO and executive team with scheduling, travel coordination, expense reporting, meeting organization, and maintaining confidentiality while ensuring smooth operations.

Provide high-level strategic and operational support to a Senior Vice President and Senior Director in an AI & Autonomous Systems organization. Manage complex, high-volume calendars, coordinate domestic and international travel, oversee expense reconciliation and budgets, and lead large-scale executive events. Act as a trusted liaison, exercise discretion with confidential matters, and proactively optimize executive time and cross-functional collaboration.

Supports the CEO and CFO through complex calendar, email, meeting, travel, communication, and executive coordination management. Prepares agendas, pre-reads, meeting logistics, documentation, notes, decisions, and follow-ups. Uses AI-enabled tools, automation, and integrated workflows to organize information, reduce administrative friction, improve retrieval, and maintain executive context. Handles confidential information, coordinates leadership, board, investor, and company meetings, and builds strong cross-functional relationships.

Provide high-level administrative support to executives: manage calendars, triage communications, prepare materials and presentations, coordinate complex travel and expenses, organize meetings and events, maintain records on collaboration platforms, and improve executive productivity through proactive problem-solving and process support.

Supports the CEO and President by managing calendars, travel, meetings, communications, briefing materials, events, information flows, and confidential matters. The role coordinates high-volume domestic and international travel, prepares written materials, tracks workstreams, liaises with internal and external stakeholders, and ensures principals are prepared for engagements. Success requires exceptional organization, discretion, judgment, adaptability, communication, and comfort working remotely in a fast-paced environment.

Provide high-touch executive support to the CMO: manage and optimize calendar, run marketing leadership cadence, design Human+AI workflows to automate admin, coordinate cross-functional programs, handle complex travel and same-day expenses, protect confidential information, and proactively remove operational friction to keep leadership focused on strategic work.

Provides executive administrative support for the Commercial and Investment Banking team, including complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, invoice and expense processing, onboarding and offboarding support, executive communications, document maintenance, and presentation editing. Requires discretion, strong organization, communication skills, and the ability to manage competing priorities while working fully onsite.

Provides advanced administrative and secretarial support to executives or department chairs. Responsibilities include managing schedules, appointments, meetings, travel, correspondence, presentations, minutes, files, supplies, budgets, payroll, expenses, and reimbursements. Handles confidential communications, interprets executive intent, supports other administrative assistants, and assists with staff orientation and training. Requires independent judgment, strong organization, communication, proofreading, problem-solving, bookkeeping, and medical terminology skills.

Supports the CIO and Deputy CIOs through complex calendar management, meeting and travel coordination, expense reporting, purchasing, agendas, action-item tracking, and preparation of reports, presentations, spreadsheets, documents, and dashboards. Coordinates onboarding, offboarding, events, special projects, and HR requests while handling sensitive information and communicating with senior leaders and external constituents. The role requires independent judgment, strong organization, discretion, proofreading, and effective prioritization in a fast-paced office.

Provides executive support to senior leadership, including global calendar management, travel and event expense processing through SAP Concur, communication management, and coordination of onsite meetings with vendors and clients. The role also produces meeting materials, supports a professional team environment, manages competing priorities, and builds relationships across functions and geographies.

Provides proactive, high-level administrative support to executive leadership for enterprise platforms. Responsibilities include calendar and meeting management, executive liaison duties, travel coordination, itineraries, correspondence, reports, presentations, research, data compilation, and project assignments. The role also supports risk, regulatory, audit, internal control, and organizational standards while handling complex administrative situations and conflicts.

Provides executive administrative support to the Head of US Decision Sciences, including complex calendar management, meeting coordination, presentation preparation, travel arrangements, expense reporting, purchase order and invoice support, onboarding, distribution list maintenance, and team culture activities. The role requires discretion, sound judgment, strong organization, proactive problem-solving, and proficiency with Microsoft Office 365.

Provide executive-level support to senior life sciences leaders by managing complex calendars, meetings, events, travel, expenses, purchase orders, budgets, approvals, confidential information, and deliverables. Prepare accurate executive materials, coordinate with leadership and support staff, improve administrative workflows, and adapt to shifting priorities in a fully remote global environment.

Provide high-level administrative support to the CEO and CFO, manage complex calendars and travel, coordinate board and executive meetings, handle confidential information, support Boston office operations, leverage AI and productivity tools, and collaborate with administrative team members.

Supports the CEO with executive coordination, project execution, client and business development activities, regulatory and scientific initiatives, marketing, finance, internal operations, and HR coordination. Responsibilities include managing schedules, tracking deadlines, preparing presentations and reports, coordinating cross-functional stakeholders, organizing regulatory documentation, researching markets, supporting customer proposals, and managing onboarding and offboarding activities.

Provides executive administrative support to approximately four to five senior leaders in a branch transformation program. Responsibilities include complex calendar and travel management, meeting coordination, preparation of presentations and reports, event support, expense processing, document and database maintenance, request screening, and confidential information handling. The role requires strong judgment, communication, organization, discretion, and the ability to manage competing priorities with limited guidance.

Provides high-level confidential administrative support to Harvard’s Provost, including complex calendar management, domestic and international travel, expenses, events, special projects, constituent relations, meeting preparation, and backup support for Deputy Provosts. Requires significant independent judgment, discretion, organization, responsiveness, and the ability to manage shifting priorities while supporting senior university leadership.

Provide high-level administrative support to R&D and medical C-suite leaders: manage complex calendars, travel, meeting coordination, document preparation, confidential records, cross-functional liaison work, and operational support for clinical and regulatory workflows.

The role involves providing interpretation services in American Sign Language, requiring strong communication skills and flexibility to work various hours, including travel.

Provide high-level administrative support to senior leaders: manage calendars, schedule meetings and travel, draft communications, prepare agendas and minutes, handle expense reports and vendor/contract tasks, liaise with global admin teams, and maintain confidentiality while juggling competing priorities.

Perform administrative and clerical duties, manage schedules, prepare reports, and coordinate meetings for a department at Mass General Brigham.

Provides high-level administrative and strategic support to the CFO and Finance leaders. Manages complex calendars, executive communications, Board and committee materials, meetings, travel, expenses, audits, financial close coordination, forecasting, budgeting, and special projects. Handles confidential information, supports organizational changes and process improvements, liaises with senior stakeholders and external partners, and guides other Executive Assistants.

Provides executive and administrative support to the Provost, Vice President of Academic Affairs, and academic deans. Responsibilities include meeting preparation, email triage, information flow, budget reconciliation, project tracking, action-item follow-up, room scheduling, student evaluations, course reviews, events, grants, and thesis and portfolio review coordination.

Provide high-touch administrative and logistical support to fixed income product teams, including calendar management, meeting coordination, production of client-facing materials and daily reports, data and spreadsheet maintenance, travel arrangements, event coordination, expense and file management, telephone gatekeeping, and backup departmental support.

The Executive Assistant will support the Chief Revenue Officer and the executive team by managing schedules, coordinating communications, and ensuring alignment with organizational goals.