Top Executive Assistant Jobs in Boston, MA

Provide high-level administrative support to executives: manage calendars, triage communications, prepare meeting materials, coordinate travel and itineraries, organize records on collaboration platforms, assist with event planning, and improve executive productivity while maintaining confidentiality and adapting to changing priorities.

Provide shared administrative support to Global Cybersecurity senior leaders: manage calendars, triage communications, prepare meeting materials, organize documents, coordinate travel and events, maintain records on collaboration platforms, and proactively resolve competing priorities while maintaining confidentiality and professionalism.

Provide high-level administrative support to executives: manage calendars, triage communications, prepare materials and presentations, coordinate complex travel and expenses, organize meetings and events, maintain records on collaboration platforms, and improve executive productivity through proactive problem-solving and process support.

The Executive Assistant supports a VP of Engineering by managing calendars, optimizing operations, coordinating meetings, and handling communications, travel, and logistics for effective organizational support.

The Executive Assistant supports the CEO and executive team with scheduling, travel coordination, expense reporting, meeting organization, and maintaining confidentiality while ensuring smooth operations.

Provide high-level executive support to Alliances leaders: manage complex global calendars, stakeholder relationships, meetings, agendas, notes and action items; drive executive operating rhythm and special projects; plan multi-day offsites and senior events; improve processes and leverage AI tools to increase executive productivity while maintaining discretion and accountability.

Provide high-touch executive support to the Chief Resilience Officer including complex calendar and travel management, meeting and event planning, stakeholder communication, project leadership, and confidential handling of sensitive information. Drive operational efficiencies, support executive initiatives and offsites, and use AI tools to streamline workflows and decision-making.

Provide proactive administrative and operational support to senior leaders: manage complex calendars, coordinate meetings, plan events and travel, handle interview scheduling and financial admin (POs/expenses), maintain communications and organized systems, and deliver cross-functional ad hoc support while maintaining confidentiality.

The Executive Assistant provides administrative support to executives, manages communications, schedules meetings, handles travel arrangements, and assists with grant research and reporting.

Provide high-level administrative support to the EVP of Engineering and two additional engineering executives: manage complex global calendars and travel, coordinate senior meetings and executive events, handle confidential information, process expenses and budgets, lead high-priority administrative projects, mentor junior EAs, and travel ~20% to support onsite executive needs.

Provides project management and executive support to senior leaders in the Office of the Provost. Leads projects, compiles and analyzes data, prepares reports and communications, coordinates meetings and complex travel, manages office operations, document and records systems, and supports financial transactions and process improvements.

Provide executive support to two VPs in the CRO organization: manage complex multi-time-zone calendars, coordinate domestic and international travel, plan team events and off-sites, support recruiting and onboarding logistics, prepare and reconcile monthly expenses, provide backup coverage for other EA partners, and lead special projects to reduce operational friction across teams.

Provide high-level administrative support to COO teams: manage complex global calendars, coordinate meetings and events, prepare expense reports, arrange domestic and international travel, generate reports, train and support other Executive Assistants, provide backup coverage, take meeting notes, and support ad-hoc projects while building cross-firm relationships.

The Executive Assistant supports the Institute Director with administrative tasks, communication management, event coordination, and financial oversight to enhance operational efficiency.

Provide high-level administrative and search coordination support to consultants: manage complex calendars, travel, expenses, confidential correspondence, meeting prep, client/candidate liaison, deliverable finalization, and assist with billing and database maintenance while prioritizing time-sensitive projects.

Provide high-level administrative support to a busy faculty member: manage complex calendars and travel, handle inquiries, prepare course and research materials, edit documents, process financial transactions via Concur/B2P, and perform general office duties.

Provide executive-level administrative support to the President & CEO, senior leadership, and Board of Directors. Manage calendars, prepare meeting materials and minutes, coordinate board meetings and events, handle confidential correspondence, support virtual meeting technology, reconcile expenses, maintain filing systems, and act as backup to the Office Manager. Champion culture and ensure timely follow-up on action items.

Provide high-level administrative support to the CEO, managing complex calendars, meetings, travel, confidential communications, board and stakeholder liaison, event logistics, executive correspondence, and process improvements while ensuring HIPAA-compliant handling of sensitive information.

As an Executive Assistant, you'll support senior leadership by managing calendars, handling communications, coordinating logistics, and ensuring smooth operations. This role requires reliability, attention to detail, and proactive problem-solving skills.

Provide advanced administrative support to 2-3 VPs: manage complex calendars, schedule meetings, coordinate travel and events, prepare agendas and draft presentations, handle expenses, support office logistics in Boston/Toronto, mentor admin staff, and manage projects to ensure timely completion.

Provide dedicated administrative support to investors in the Research Department: manage complex calendars, coordinate domestic and international travel, plan and execute meetings, process expense reports, handle confidential information, provide cross-coverage to other EAs, and support ad-hoc projects to ensure seamless operations.

Provide high-level executive support to the Global Head of Strategy & Operations and five senior directors. Manage complex global calendars, prepare meeting briefings, coordinate international travel and events, process expenses, maintain team resources (SharePoint, org charts), and liaise with senior stakeholders and counterpart EAs. Handle confidential materials with discretion and proactively manage shifting priorities in a fast-paced, strategy-focused biopharma environment.

Provide high-level administrative and project coordination support to the University Chief Compliance Officer and AVP, managing complex calendars, meetings, travel, records, invoices, and communications; track project action items, coordinate stakeholders, maintain archives, support website content and training logistics, and draft correspondence and leadership briefings.

Provide high-level administrative support to company executives, managing calendars, scheduling meetings, coordinating travel, handling communications, preparing reports and expense submissions, and facilitating cross-team coordination to enable executive productivity.

The Administrative Assistant provides administrative support, manages schedules, coordinates meetings, and assists with office operations in a technology-driven environment.