Top Executive Assistant Jobs in Boston, MA

Supports the IT and Technology organization by managing complex calendars, coordinating domestic and international travel, preparing expense reports, tracking deliverables, creating presentations, handling correspondence, and supporting office procedures. Partners with executives, leadership teams, and administrative staff across regions while managing confidential information with discretion. The role also involves cross-functional collaboration, special projects, and proactive resolution of organizational needs.

Supports the General Counsel, Legal Leadership Team, CFO, and CEO’s Executive Assistant while managing Board of Directors logistics. Responsibilities include complex calendar and travel coordination, executive meetings, offsites, events, venues, hotels, vendors, contracts, budgets, virtual meeting arrangements, and confidential information. The role requires proactive problem-solving, strong relationships, process improvement, and regular in-office presence in Boston, with occasional evening or weekend support.

Supports two Senior Vice Presidents by managing complex calendars, communications, domestic and international travel, expenses, events, files, and confidential information. Coordinates with other executive assistants, prepares correspondence and meeting materials, maintains accurate records, and provides proactive administrative support. The role requires on-site work in the Boston area three days per week, occasional after-hours availability during travel, and strong proficiency with Google Workspace.

Provides executive and administrative support to the Provost, Vice President of Academic Affairs, and academic deans. Responsibilities include meeting preparation, email triage, information flow, budget reconciliation, project tracking, action-item follow-up, room scheduling, student evaluations, course reviews, events, grants, and thesis and portfolio review coordination.

Provides high-level executive support, including complex calendar management, global travel coordination, expense processing, meeting logistics, and stakeholder engagement. Owns Boston office operations, supplies, facilities coordination, vendor relationships, employee amenities, events, and operational efficiency initiatives. Partners with senior leaders and the Executive Assistant team to support strategic priorities, leadership meetings, and company-wide programs.

Supports the executive team by managing complex calendars, domestic and international travel, meeting preparation, expenses, and confidential information. Runs day-to-day office operations, including supplies, lunches, vendors, mail, shipments, visitors, onboarding logistics, and events. Also identifies process improvements and handles special projects. The role requires strong organization, communication, initiative, discretion, adaptability, and proficiency with Google Workspace and Slack.

Provides high-level administrative support to the Head of Firm and Product Strategy and the Enterprise Strategy Group. Responsibilities include managing complex calendars across time zones, coordinating meetings and events, arranging domestic and international travel, preparing expenses and business materials, supporting strategic projects, and providing cross-coverage to assistants. The role requires discretion, sound judgment, strong communication, advanced Microsoft Office skills, and the ability to manage competing priorities in a fast-paced financial services environment.

Provides confidential executive administrative support, including calendar and travel coordination, meeting preparation, correspondence, document review, budget monitoring, record keeping, workflow improvement, and cross-functional project coordination. Maintains office operations, supports internal and external constituents, and may oversee assignments for administrative staff. Requires availability for emergency restoration assignments and travel among Massachusetts, Connecticut, and New Hampshire.

Supports an interim CTO and executive leadership team through complex calendar management, travel coordination, meeting preparation, agenda development, minutes, expense reporting, correspondence, event planning, stakeholder communication, and sensitive project execution. The role requires independent judgment, discretion, proactive prioritization, and on-site work in Burlington, Massachusetts one to two days weekly.

Provides high-level administrative and operational support to multiple senior executives. Responsibilities include complex calendar management, meeting coordination, executive communications, domestic and international travel arrangements, expense reporting, budget and vendor support, event logistics, and process improvement. The role requires exceptional organization, discretion, communication, judgment, and the ability to manage competing priorities in a fast-paced corporate environment.

Provides high-level administrative and operational support to multiple senior executives. Manages complex calendars, meetings, communications, domestic and international travel logistics, expense reporting, budget tracking, purchase orders, vendor coordination, and process improvements. Acts as a trusted gatekeeper while handling confidential information, resolving competing priorities, and coordinating cross-functional activities and deadlines.

Provides autonomous administrative and operational support to senior executives, managing correspondence, calendars, meetings, travel, events, presentations, records, expenses, and internal communications. Coordinates logistics, maintains confidentiality, ensures policy and budget compliance, and may support the Works Council. The role requires strong Microsoft Office skills, organization, discretion, multitasking, and at least two years of relevant administrative experience.

Provides high-level administrative and operational support to the Head of Human Resources and senior leaders. Responsibilities include complex calendar management, meeting and event coordination, expense processing, domestic and international travel planning, presentation support, onboarding, performance review coordination, project tracking, and cross-team support. The role requires discretion, executive presence, proactive problem-solving, advanced Microsoft Office skills, technology and AI adoption, and strong organization in a fast-paced environment.

Provides executive administrative and project management support to the Global Head of Alliance Immunology. Responsibilities include proactive calendar management, meeting and event logistics, domestic and international travel arrangements, expense processing, communication prioritization, special projects, and coordination with administrative professionals across a global organization.

Provide high-level support to the CEO and founder's office by managing complex calendars, coordinating travel, serving as primary stakeholder contact, preparing reports and presentations, implementing marketing and community growth strategies, handling confidential information, and improving internal communications and collaboration.

Provides executive-level administrative support to the Chief Commercial Officer and Commercial Leadership Team. Responsibilities include calendar and meeting management, travel coordination, expense reporting, vendor and invoice administration, event planning, cross-functional project tracking, workflow improvements, confidential information handling, and stakeholder communication. The role requires proactive prioritization, discretion, sound judgment, and coordination of business initiatives in a remote, matrixed environment.

Provides executive, operational, and administrative support to the CHRO and CTOO, including complex calendar management, travel coordination, meeting preparation, expense reporting, confidential communications, employee engagement initiatives, event logistics, vendor and contract administration, purchase orders, invoices, budgets, and cross-functional office support.

Provides comprehensive executive assistance to Operations leaders, particularly Data Operations executives. Responsibilities include managing complex calendars, coordinating meetings and events, arranging domestic and international travel, preparing expense reports, drafting correspondence, handling confidential information, managing communications, and liaising with internal and external stakeholders. The role requires strong organization, judgment, discretion, communication, research, and Microsoft Office skills.

Provides comprehensive administrative and executive support to consultants, including complex calendar management, meeting coordination, travel planning, expense processing, confidential correspondence, database maintenance, and office support. Serves as a liaison among clients, candidates, consultants, and internal teams; coordinates search activities, deliverables, billing support, and business development materials while managing competing priorities and deadlines.

Provide comprehensive administrative and operational support to a C-suite executive, including complex calendar management, domestic and international travel coordination, meeting and event logistics, communications, confidential information handling, action-item tracking, and special projects. The role partners with leadership and stakeholders to coordinate priorities, maintain follow-through, and ensure smooth day-to-day operations in a fully onsite Boston office.

Provides high-level administrative and logistical support to a department chair and a 350-member academic department. Responsibilities include complex calendar management, correspondence and presentation preparation, meeting coordination, travel arrangements, financial transactions, records and process management, event planning, faculty review support, inventory tracking, and liaison duties. The role requires independent prioritization, discretion, strong organization, and effective communication in a fast-paced, high-volume environment.

Provides high-level administrative and operational support to the President and CEO, including communication management, scheduling, board and governance coordination, project tracking, donor and stakeholder relations, reporting, travel, events, records, and confidential office administration. The role monitors priorities, follows up on commitments, prepares executive materials, coordinates cross-functional initiatives, and represents the CEO’s office professionally.

Provide high-level administrative support primarily to the CEO and CFO, including complex calendar management, board and committee meeting coordination, travel arrangements, investor and analyst communications, meeting logistics, presentations, and expense reporting. The role requires discretion, excellent organization, strong Microsoft Office and virtual meeting skills, sound judgment, and availability for urgent matters outside normal business hours. This is a fully onsite position in Watertown, Massachusetts.

Provides high-level support to multiple senior executives by managing complex calendars, domestic and international travel, meeting preparation, communications, expenses, and follow-through. Serves as a trusted, discreet strategic partner, coordinating priorities across global stakeholders and supporting business initiatives, board-level interactions, and transformation projects. Requires strong judgment, executive presence, organization, confidentiality, and independent decision-making in a fast-paced, remote environment.

Provides high-level administrative, calendar, communication, travel, meeting, expense, and project management support to senior clinical and clinical trial leaders. Coordinates complex domestic and international travel, conferences, meetings, invoices, purchase orders, and sensitive communications. The role requires discretion, proactive prioritization, strong organization, adaptability, confidentiality, and responsiveness in a fast-paced biotechnology startup environment.