Executive Assistant

RESPONSIBILITIES:

• Manage dynamic calendars proactively, ensuring smooth scheduling even with frequent changes.
• Handle daily office organizational tasks.
• Coordinate travel arrangements/itineraries and submit related expense reports.
• Take notes in key meetings and follow up on action items.
• Actively maintain team communication channels in Gmail, Slack, etc.
• Assist with team social activities, offsites, and meetings.
• Assist with company events working closely with other Executive Admins and office management.
• Support department operations administration, such as expense tracking, legal document tracking, and other continuous process improvement initiatives.
• Build strong relationships with all stakeholders.
• Handle shipping, receiving, and management of prototypes as needed.
• Willingness to travel internationally if required to support executives and company initiatives.

QUALIFICATIONS:

• Proven experience (3-5 years) supporting multiple executives.
• Proactive organizational skills and calendar management.
• Excellent communication skills, both written and verbal; strong team player.
• Experience with collaboration software such as Google Docs, Sheets, Slides, etc.
• Ability to juggle multiple, simultaneous projects and deadlines; responds quickly.
• High level of professionalism and commitment to privacy and confidentiality.
• Willingness to contribute on tasks of all sizes.
• Efficient, fast-paced, and highly productive.
• Ability to work from our Boston HQ a minimum of 4 days per week.
• Passion for the health, wellness, and fitness space a plus.
• Handle shipping, receiving, and management of prototypes as needed.
• Willingness to travel internationally if required to support executives and company initiatives.