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As an Executive Assistant at WHOOP, you will manage executive schedules, facilitate communication, coordinate travel, and support various marketing operations.
At WHOOP, we're on a mission to unlock human performance. WHOOP empowers members to perform at a higher level through a deeper understanding of their bodies and daily lives. As an Executive Assistant at WHOOP, you will work closely with executives to help manage and coordinate schedules, events, projects, and various operational work streams that unlock executive function within the company.
RESPONSIBILITIES:
- Manage dynamic calendars proactively, ensuring smooth scheduling even with frequent changes.
- Handle daily office organizational tasks.
- Coordinate travel arrangements/itineraries and submit related expense reports.
- Take notes in key meetings and follow up on action items.
- Actively maintain team communication channels in Gmail, Slack, etc.
- Assist with team social activities, offsites, and meetings.
- Assist with company events working closely with other Executive Admins and office management.
- Support department operations administration, such as expense tracking, legal document tracking, and other continuous process improvement initiatives.
- Build strong relationships with all stakeholders.
- Handle shipping, receiving, and management of prototypes as needed.
- Willingness to travel internationally if required to support executives and company initiatives.
QUALIFICATIONS:
- Proven experience (3-5 years) supporting multiple executives.
- Proactive organizational skills and calendar management.
- Excellent communication skills, both written and verbal; strong team player.
- Experience with collaboration software such as Google Docs, Sheets, Slides, etc.
- Ability to juggle multiple, simultaneous projects and deadlines; responds quickly.
- High level of professionalism and commitment to privacy and confidentiality.
- Willingness to contribute on tasks of all sizes.
- Efficient, fast-paced, and highly productive.
- Ability to work from our Boston HQ a minimum of 4 days per week.
- Passion for the health, wellness, and fitness space a plus.
- Handle shipping, receiving, and management of prototypes as needed.
- Willingness to travel internationally if required to support executives and company initiatives.
This role is based in the WHOOP office located in Boston, MA. The successful candidate must be prepared to relocate if necessary to work out of the Boston, MA office.
WHOOP is an Equal Opportunity Employer and participates in E-verify to determine employment eligibility.
The WHOOP compensation philosophy is designed to attract, motivate, and retain exceptional talent by offering competitive base salaries, meaningful equity, and consistent pay practices that reflect our mission and core values.
At WHOOP, we view total compensation as the combination of base salary, equity, and benefits, with equity serving as a key differentiator that aligns our employees with the long-term success of the company and allows every member of our corporate team to own part of WHOOP and share in the company’s long-term growth and success.
The U.S. base salary range for this full-time position is $100,000 - 140,000. Salary ranges are determined by role, level, and location. Within each range, individual pay is based on factors such as job-related skills, experience, performance, and relevant education or training.
In addition to the base salary, the successful candidate will also receive benefits and a generous equity package..
These ranges may be modified in the future to reflect evolving market conditions and organizational needs. While most offers will typically fall toward the starting point of the range, total compensation will depend on the candidate’s specific qualifications, expertise, and alignment with the role’s requirements.
Learn more about WHOOP.
Top Skills
Gmail
Google Docs
Google Sheets
Google Slides
Slack
WHOOP Boston, Massachusetts, USA Office
1 Kenmore Sq, Boston, MA, United States, 02215
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