Executive Assistant

Qualificaitons

• The right candidate in this role must be able to interact with others at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, calm, resourceful and efficient.
• This position requires a professional demeanor, sense of urgency, results-focus, and the ability to keep sensitive material and conversations strictly confidential.
• Expert level written and verbal communication skills, strong decision-making ability, attention to detail and organization are equally important
• Minimum of 5+ years’ experience in administrative support function with experience supporting a global function
• Expert verbal and written communication skills; highly polished and articulate
• Excellent interpersonal skills
• Expert organizational skills with a demonstrated ability to work in an accurate manner
• Demonstrated ability to work efficiently and to multi-task with minimum supervision in a fast-paced environment
• High level of proficiency with Microsoft Office & databases for contracts, expense reporting, etc.
• Ability to exercise sound judgment and determine priorities
• Demonstrated experience problem-solving and proactive dealing with complex, ambiguous situations with diplomacy and tact
• Demonstrated experience in execution and accountability for project coordination

Responsibilities

• We are looking for a dynamic and highly self-motivated Executive Assistant (EA) to provide support to the Commercial team (CCO and other VP+ executives)
• Responsibilities include calendar management, scheduling meetings, extensive travel as required, expense reimbursement, communication support and other special projects as requested
• Coordinate extensive business travel as required with understanding travel, business etiquette, etc.
• Manage expense reporting - frequently prepares and submits complex expense reports
• Calendar & meeting management - ensures appropriate time management (schedules prep time for important meetings, time to read emails, etc.); schedule and arrange meetings, calendar management
• Coordination of leadership team meetings – set agenda, attend, capture meeting minutes and follow through on action items
• Contract management 
• Track and coordinate departmental initiatives and projects by driving timelines as appropriate
• Coordinate communications across departments (field staff, etc.)
• Logistics support - coordination and set up of meetings, events, off sites, etc.
• Managing the process from start to finish, arranging location, necessary equipment, prepare agenda and relevant information, take minutes and other relevant tasks
• Some support may be needed outside of office hours
• Consolidate, edit and proofread PPT presentations and documents as needed
• Utilize internal systems to process invoices
• Manage contracts with Cogent Legal and third-party vendors, ensuring compliance and timely execution.
• Direct field personnel to appropriate contacts or resources within Cogent for issue resolution.
• This is an onsite role with some WFH flexibility depending on business needs

Preferred Experience

• Commercial field experience
• Commercial launch experience
• Previous experience with Commercial executives 
• Start-up experience as this person will wear many hats as we expand and grow our Commercial business