Top Office Manager Jobs in Boston, MA

Oversee branch office operations, including staff supervision, customer service, scheduling, dispatch coordination, filing, reporting, purchasing, travel arrangements, and calendar management. Maintain BuildOps estimating, quoting, and service records, ensure jobs are properly updated and closed, prepare correspondence and management reports, and support branch leadership while coordinating with employees, customers, and technicians.

Manage day-to-day Canton office operations, including front desk services, facilities, vendors, supplies, budgets, expenses, meetings, events, onboarding logistics, and employee and client experiences. Coordinate with leadership and shared services to align local activities with firmwide initiatives, support communications, and address office needs proactively.

Supports the executive team by managing complex calendars, domestic and international travel, meeting preparation, expenses, and confidential information. Runs day-to-day office operations, including supplies, lunches, vendors, mail, shipments, visitors, onboarding logistics, and events. Also identifies process improvements and handles special projects. The role requires strong organization, communication, initiative, discretion, adaptability, and proficiency with Google Workspace and Slack.

Oversee daily office operations, administrative staff, vendor compliance, filing systems, front desk functions, payroll support, accounts payable and receivable, job records, customer files, employee onboarding, and regulatory compliance. The role coordinates communication with employees and clients, resolves conflicts, maintains office efficiency, supports billing review, and ensures supplies, facilities, and office procedures remain organized and effective.

Provides dedicated executive support to the Chief Science Officer, including complex calendar management, briefing preparation, travel coordination, stakeholder communication, and follow-up tracking. Manages the Boston office, facilities vendors, supplies, visitors, new-hire setup, events, budgets, and partner experiences. Requires daily in-person work in Boston and occasional event travel.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.

Manage the Boston office, oversee budgets, support senior executives, handle administrative tasks, ensure office upkeep, and facilitate events while maintaining confidentiality.

The Head of Office Management will lead the office management team, oversee office operations, enhance employee experiences, and collaborate with senior leadership.

Manage day-to-day operations of Cambridge office, maintain supplies, facilities coordination, shipping/receiving, onboarding support, and event logistics. Provide a polished workplace experience, proactively identify improvements, handle hands-on tasks (lifting, moving furniture), and travel occasionally (10–20%) to Everett. Partner with Facilities Manager and People Team to ensure a safe, organized, and welcoming environment for employees, visitors, and vendors.