Top Administrative Assistant Jobs in Boston, MA

The Administrative Assistant will manage office operations, handle mail and deliveries, support legal compliance, and coordinate administrative tasks across various teams.

The Administrative Assistant supports consulting professionals by managing schedules, coordinating travel, preparing documents, and addressing administrative needs while maintaining confidentiality and discretion.

Provide high-level administrative support to executives, manage calendars, travel arrangements, project coordination, and assist with team engagement and operational processes.

Provide front-desk reception and administrative support to scheduling and recruitment teams, including answering calls, inventory and PPE ordering, basic technical support for field staff, assisting with hiring/orientations, handling non-urgent schedule changes, maintaining common spaces, and performing other assigned office duties.

Provide onsite administrative support including data entry, mail/phone/email handling, scanning/copying/filing, coverage for reception, project support (reports, compiling materials), and maintaining office supply and meeting areas.

Provide executive-level administrative support to Sr. Director(s): calendar and travel management, meeting planning, correspondence and approvals, travel pack preparation, special project analysis, and confidential materials handling. Act as principal proxy, mentor other admins, and support large corporate events and executive logistics.

Provide high-level administrative support to investment professionals: manage calendars, travel and expenses, prepare presentation materials, master department systems/databases, assist with training, ensure accurate communications, maintain confidentiality, and improve departmental processes.

Provide administrative and HR support including phone and scheduling, database maintenance, event logistics, record keeping, and general office tasks to ensure smooth operations and stakeholder communication.

Provide administrative and clerical support to attorneys and legal teams, manage electronic and paper filing, oversee workflow and billing processes, draft and proofread documents, mentor/support LSAs, maintain confidentiality, and use legal software and collaboration tools to ensure timely, accurate deliverables in a fast-paced law firm environment.

The Senior Administrative Assistant will manage complex scheduling, coordinate meetings, provide administrative support, and assist in departmental operations for the Radiation Oncology physician group.

Provide clerical HR support including data entry, scanning, filing, onboarding paperwork, entering new hires into HR software, maintaining records and spreadsheets, and sending paperwork to Corporate HR.

Provide front-line administrative support for the Massachusetts Impaired Driver's Program: greet participants, schedule intakes and group sessions, maintain records and documentation, process enrollments/payments, manage data entry and communications with courts and stakeholders, ensure HIPAA-compliant confidentiality, and support program staff with reports and general office tasks.

Provide administrative support to the Director of Day Services and management, maintain tracking systems and schedules, monitor compliance for Day Habilitation Support Plans and nursing documentation, manage databases and attendance/billing records, prepare documentation for audits and accreditation, handle correspondence, office supplies, petty cash reconciliation, and occasional local travel.

Record and process payments, deposit checks via remote scanner, manage petty cash and reconciliations, process EBT/prepaid card transactions, prepare benefit recertifications, handle mail, receipts, deliveries, and general administrative duties to support finance operations.

The Administrative Assistant supports daily operations at the STRATUS Center, managing communications, scheduling, record-keeping, and assisting with education team tasks.

The Senior Administrative Assistant supports Vice Presidents in managing schedules, organizing meetings, coordinating travel, preparing materials, and ensuring smooth office operations while handling confidential information discreetly.

The Administrative Assistant will provide support by managing schedules, preparing documentation, handling communications, and coordinating office activities and supplies.

The Administrative Assistant will support the CHRO by managing travel, processing expense reports, scheduling meetings, and providing general administrative support.

Provide remote clerical and organizational support including email screening, calendar and meeting coordination across time zones, CRM data entry, document preparation, travel booking, project tracking in PM tools, online research, and light bookkeeping/invoicing. Serve as an external operational support to free leadership for strategic work.

Provide administrative support to project and office managers for surveying projects: schedule and set up projects, prepare correspondence and reports, research property information, submit plans to agencies, maintain project files and CRM (Deltek), greet clients, handle mail and calls, and manage document scanning and archiving.

The Administrative Assistant provides operational and administrative support to the Undergraduate Academic Advising team, including scheduling, managing data, overseeing work study students, and coordinating events.

The Administrative Assistant supports administrative functions for the Publisher and Editorial staff, managing schedules, correspondence, meeting coordination, and report preparation.

Responsible for managing schedules, communications, document management, and logistics support for a leadership team in a remote environment.

The Administrative Assistant provides administrative and clerical support, manages patient fees, insurance verification, and maintains organized records in a clinical setting.

Provide advanced administrative support to three VPs in Global Sourcing & Procurement: manage complex global calendars, coordinate domestic and international travel, organize meetings and events, handle confidential communications, maintain department operations and files, support onboarding, create presentations and reports, and assist with projects, analysis, and cross-functional coordination.