Top Administrative Assistant Jobs in Boston, MA

Provides comprehensive administrative and executive support to Air Force program leadership and contracting teams. Responsibilities include tracking taskers and suspense actions, maintaining records and contract files, managing calendars and personnel processing, coordinating meetings, administering SharePoint and collaboration resources, preparing correspondence and reports, supporting travel coordination, and maintaining inspection readiness. Requires extensive DoD experience, Air Force organizational knowledge, advanced Microsoft Office skills, and a current Secret clearance.

Provides high-level administrative support to hospital executives or department heads. Manages complex calendars, meetings, correspondence, confidential information, office operations, budgets, invoices, vendors, and departmental projects. Coordinates communications with internal and external stakeholders, tracks deadlines, prepares reports and presentations, and improves administrative processes. The role requires strong organization, discretion, communication, accuracy, and advanced Microsoft Office skills.

Provides executive administrative support to the Vice President of Integrated Drug and Tech Discovery. Responsibilities include complex calendar management, meeting preparation, travel and expense coordination, office and event logistics, recruitment and onboarding support, administrative team oversight, policy compliance, and confidential information management. The role requires independent judgment, strong organization, communication skills, and proficiency with Microsoft Office, eMarketplace, and Concur in a hybrid Boston/Cambridge work environment.

Processes and releases customer orders, reviews revisions, coordinates shipping and manufacturing updates, resolves order inquiries, prepares export documentation, processes invoices, monitors customer requests, and generates order and backlog reports. The role supports accurate, timely fulfillment and customer communication from an on-site manufacturing plant.

Support the CISO and technology leadership team by managing complex calendars, meetings, communications, events, travel, onboarding and offboarding, reporting, time tracking, procurement, invoices, vendors, and confidential administrative processes. Coordinate global meetings, governance forums, executive visitors, contractor resources, budgets, purchase requests, and organizational documentation while improving team efficiency and ensuring leaders remain organized and informed.

Provides executive administrative support to Finance Innovation leadership by managing complex calendars, meetings, travel, expenses, communications, documentation, action tracking, and confidential information. Prepares executive materials and reports, coordinates leadership meetings and events, maintains digital filing systems, supports facility needs, and assists with special projects. The role requires at least four days onsite weekly in Fridley, Minnesota, or Boston, Massachusetts.

Provides administrative support for outpatient specialty clinics, including insurance eligibility verification, referrals, prior authorizations, medical records, patient intake, appointment and surgery scheduling, physician communication, billing support, and documentation in electronic medical records. Requires strong customer service, confidentiality, communication, computer skills, and knowledge of CPT and ICD-10 codes.

Provides high-level administrative support to multiple executives by managing calendars, travel, expenses, communications, presentations, meetings, and confidential information. Coordinates recruitment interviews and candidate visits, maintains organizational charts, reconciles corporate credit card statements, and supports leadership events. The role requires strong organization, communication, prioritization, discretion, and proficiency with Microsoft Office.

Serve as the clinic's first point of contact: greet and check in patients, manage appointment scheduling, answer phones, maintain patient records, assist with billing/insurance verification, and provide general administrative support while ensuring HIPAA compliance.

Provides front desk reception and administrative support for a community resource center. Welcomes and checks in clients, routes calls and messages, manages mail, packages, documentation, checks, conference-room scheduling, office supply inventory, and equipment maintenance requests. Supports clients with copying and faxing while maintaining confidentiality and a compassionate, professional environment.

Provides advanced administrative support to Planning and Allocation leaders, including calendar management, meeting coordination, travel arrangements, expense processing, reporting, records management, administrative project oversight, and issue resolution. The role also supports office systems, trains associates, coordinates home-office meetings, and provides backup support to other administrative assistants. This hybrid position requires at least two days per week in the Framingham, Massachusetts office.

Provides administrative support for Air Force and DoD human resources programs, including military and civilian awards, recognition events, ATAAPS timekeeping, records maintenance, compliance reviews, reporting, and coordination with personnel, commanders, and leadership. Manages award packages, tracks submissions, resolves discrepancies, supports timecard questions and training, and maintains audit-ready documentation.

Oversees daily administrative unit operations, monitors workflow and work quality, supports staff, faculty, and students, resolves operational issues, supervises staff, schedules work, reviews performance, prepares reports, and assists with budgets, payments, and inventory.

Provides autonomous executive administrative support to the CFO and VP of Strategy. Responsibilities include managing complex calendars, coordinating domestic and international travel, reconciling expenses, organizing leadership meetings and events, resolving scheduling conflicts, and coordinating logistics, facilities, technology, visitors, and cross-functional activities. The role requires onsite work in Waltham, Massachusetts and occasional travel of up to 10%.

Provides high-level administrative support to multiple executives through calendar and travel coordination, expense reporting, communications management, presentation preparation, meeting logistics, interview scheduling, organizational chart maintenance, and credit card reconciliation. Handles confidential information and collaborates across departments in a fast-paced environment.

Provides administrative support to attorneys and consultants, including calendar and meeting management, travel coordination, expense tracking, client file maintenance, legal document preparation, proofreading, court filing support, research, and correspondence. The role requires strong organization, discretion, communication, multitasking, and knowledge of state and federal filing procedures, legal software, Microsoft Office, and e-filing systems.

Provides comprehensive administrative support to Air Force program leadership and contracting teams. Responsibilities include managing taskers, suspense actions, records, schedules, meetings, correspondence, reports, SharePoint and Teams resources, personnel processing, travel coordination, training events, and inspection readiness. The role supports workflow management, office operations, process improvement, and communication with senior military and civilian stakeholders at Hanscom AFB.

Provides front-desk and administrative support for attorneys and office staff. Responsibilities include answering phones, managing mail, coordinating vendors and service providers, preparing and filing documents, handling copying and scanning, maintaining office-supply inventory, supporting records storage, replenishing printers and copiers, and keeping conference rooms and kitchen areas organized.

Provides high-level administrative support to executives and management teams by managing schedules, correspondence, meetings, documents, office supplies, equipment, and stakeholder communications. Coordinates logistics, supports special projects and events, monitors timelines, and may lead junior administrative staff. The role requires strong organization, communication, multitasking, and familiarity with hospital administration processes.

Provides administrative support for outpatient specialty clinics, including verifying insurance benefits, securing referrals and prior authorizations, documenting records, scheduling surgeries and appointments, preparing medical records, supporting physicians, and coordinating with hospital staff. Handles patient information, billing, correspondence, and telephone communication while maintaining confidentiality and delivering professional customer service.

Provides senior administrative support to a Radiation Oncology physician group, managing complex calendars, meetings, conferences, travel logistics, documents, faculty correspondence, onboarding, office supplies, and administrative processes. Coordinates academic and operational activities, records meeting minutes, supports basic technology issues and websites, handles confidential information, and assists with departmental projects. This is a hybrid role with three onsite and two remote days weekly.

Supports sales professionals and store leaders by preparing client visits, coordinating orders and files, scheduling appointments and deliveries, managing calendars, organizing inventory, and communicating with clients and vendors. The role also involves prospecting through social media, sending promotional messages, maintaining referral records, and supporting sales processes. Regular onsite attendance, customer service, basic accounting, technology proficiency, multitasking, lifting up to 30 pounds, and a valid driver’s license are required.

Provide administrative support including scheduling, correspondence, communications handling, filing, travel and expense coordination, event support, office supply management, and cross-departmental assistance to maintain operational efficiency.

Provides administrative and reporting support for healthcare facility operations. Maintains work order, maintenance, service order, leak, equipment, and recovery plan trackers; compiles status reports and meeting materials; follows up on missing information; tracks deadlines, approvals, purchase orders, and closeout documentation; organizes files and action items; and flags overdue or conflicting information for operations leadership.

Provide high-level administrative and project support for leadership: manage complex calendars, coordinate meetings and travel, prepare expenses and presentations, support department operations and events, handle communications, mentor other admins, and act with discretion and judgment in a fast-paced corporate environment.