Top Administrative Assistant Jobs in Boston, MA

Provide high-level administrative support to VP and SVP executives including calendar management, travel and expense coordination, meeting scheduling, priority analysis, stakeholder communication, occasional backup support, and handling confidential information with discretion.

Provide senior-level administrative support to Technology and Product leaders: manage complex calendars, coordinate travel and events, handle expense reports, improve administrative processes, and back up the Senior Executive Assistant to ensure seamless operations.

Provide advanced administrative support to three VPs in Global Sourcing & Procurement: manage complex global calendars, coordinate domestic and international travel, organize meetings and events, handle confidential communications, maintain department operations and files, support onboarding, create presentations and reports, and assist with projects, analysis, and cross-functional coordination.

The Administrative Assistant II provides administrative support to the Division of Women's Health, managing schedules, communications, and office operations while ensuring confidentiality and organization.

Provide front-line administrative support for the Massachusetts Impaired Driver's Program: greet participants, schedule intakes and group sessions, maintain records and documentation, process enrollments/payments, manage data entry and communications with courts and stakeholders, ensure HIPAA-compliant confidentiality, and support program staff with reports and general office tasks.

The Administrative Assistant provides administrative and clerical support, manages patient fees, insurance verification, and maintains organized records in a clinical setting.

The Junior Administrative Assistant will support senior management, handle communications, manage schedules, coordinate meetings, and assist in documentation and travel planning.

Lead and manage a Boston-based team of Operations Partners while providing hands-on, high-level administrative support to senior leaders. Responsibilities include team coaching and performance management, complex calendar and travel coordination, event and meeting support, stakeholder partnership, and use of enterprise and AI-enabled tools to improve operational efficiency.

The Senior Administrative Assistant provides comprehensive administrative support to the CSO and CFO, including managing schedules, travel arrangements, expense reports, and facilitating communication between executives and stakeholders. They also assist in workplace experience tasks and maintain organized office operations.

Provide proactive administrative support to two Department Heads in Patient Support Services: manage calendars, travel, meetings, communications, expense reporting, invoice/PO processing, onboarding/offboarding, event coordination, document management, and general clerical and project support while maintaining confidentiality and cross-team coordination.

Provide administrative and office operations support including executive calendar management, travel and expense processing, PO and vendor coordination, meeting logistics, document management, onboarding logistics, and cross-functional project support for R&D and clinical teams.

Provide high-level administrative support to cancer institute physicians: manage complex schedules and travel, coordinate meetings and logistics, prepare and edit documents, handle correspondence, maintain files and office supplies, liaise with stakeholders and IT, take minutes, monitor project timelines, and assist with special projects and events.

Provide administrative support to the Director of Day Services and management, maintain tracking systems and schedules, monitor compliance for Day Habilitation Support Plans and nursing documentation, manage databases and attendance/billing records, prepare documentation for audits and accreditation, handle correspondence, office supplies, petty cash reconciliation, and occasional local travel.

Provide high-level administrative support to senior leaders: manage complex calendars, coordinate meetings/events and travel, handle communications and expense reporting, prepare presentations, support department operations and special projects, and mentor other administrative staff.

Provide high-level administrative support to senior leaders: manage complex calendars, coordinate meetings/events and travel, prepare expenses/presentations, support department operations, mentor other admins, and drive special projects with discretion and excellent organization.

The Administrative Assistant provides front desk support for an Outpatient Mental Health clinic, greeting visitors, managing appointments, and overseeing office operations, requiring bilingual Spanish skills.

Provide advanced administrative and operational support to two Assistant VPs in Global Talent. Manage complex global calendars, coordinate domestic/international travel and events, prepare presentations/reports, maintain records and collaboration tools, support budgets/expenses, leverage Workday/ServiceNow/SharePoint, and act as a confidential, proactive partner to senior leaders and cross-functional teams.

Support RFP and marketing operations by entering opportunities in Backstop CRM, maintaining the marketing sample library, updating PowerPoint slides, coordinating presentations and print instructions, managing portal access/passwords, preparing monthly and quarterly update emails and reports, handling ad hoc biography and slide requests, and performing other administrative tasks as needed.

Provide front-desk and administrative support to the Sr. Property Manager and staff: answer phones, greet residents, process work orders and rental applications, maintain waitlists, coordinate mailings and notices, perform scheduling, filing, supply ordering, and general office tasks.

Provide advanced administrative support to the ACX Site Leader and site leadership, manage calendars, draft communications, coordinate meetings and events, track site budget, support onboarding and travel/expenses, maintain records, and handle confidential information professionally.

Provide administrative support for executives, manage complex calendars, coordinate travel, organize meetings, oversee projects, and maintain records. Requires strong communication and organizational skills.

Provide administrative support to ensure smooth office operations: manage schedules and communications, prepare documents and meeting materials, maintain filing and records, coordinate travel, order supplies, and assist team members with tasks and projects.

Provide high-level administrative support to the CEO: manage calendar and travel, track action items, coordinate with teams and vendors, maintain KPI trackers and reports, and manage communications with discretion.

Provide high-level bilingual (English/Spanish) executive support to the CEO: manage calendar and travel, coordinate meetings, track action items and KPIs, maintain trackers/dashboards, communicate with leadership and vendors, and ensure follow-through and confidentiality.

Support daily operations by managing administrative tasks, coordinating schedules, and communication with vendors and clients. Maintain organized records and assist with various operational tasks in a remote environment.