Top Administrative Assistant Jobs in Boston, MA

Provides high-level administrative support to the Public Defender Division’s senior leadership and management team. Responsibilities include calendar and travel coordination, correspondence, document organization, client communications, case-management support, statistical reporting, expense reports, project assistance, and cross-division communication. The role requires confidentiality, discretion, strong organizational skills, and the ability to manage multiple priorities in a high-demand legal environment.

Supports physicians and advanced practitioners by managing schedules, coordinating patient appointments and outside-facility care, educating patients about insurance requirements, obtaining referrals and prior authorizations, and preparing patient charts. The role also facilitates communication across departments and adapts to changing clinic needs while maintaining organized administrative operations.

Serve as the clinic's first point of contact: greet and check in patients, manage appointment scheduling, answer phones, maintain patient records, assist with billing/insurance verification, and provide general administrative support while ensuring HIPAA compliance.

Provides administrative and clerical support for Employment Services programs, including processing referrals, maintaining confidential records, entering database information, completing reports and cost calculations, processing payments, handling inquiries and faxes, coordinating documents, and supporting intake activities. Requires strong organization, confidentiality, computer skills, customer service, and teamwork. The position is full-time, on-site in Stoughton, Massachusetts, with some travel required.

Provides administrative and clerical support for daily operations, including work order tracking, dispatching, reporting, vendor and customer onboarding, invoice preparation and tracking, employee onboarding assistance, and staff and client communication. Requires strong organizational, communication, computer, multitasking, and accuracy skills, with proficiency in Microsoft Office.

Provides front-desk, scheduling, communications, records, supply, equipment, and general office support for a medical simulation center. Coordinates education courses, maintains curriculum and educational metrics, supports Moodle course administration and learner troubleshooting, manages simulator user accounts, assists with meetings and committees, and helps track expenses, accreditation activities, onboarding, and facility organization.

Provides administrative and front-desk support for an affordable housing community. Responsibilities include maintaining files, ordering supplies, processing mail and documents, coordinating expenses and travel arrangements, managing building access and onboarding, documenting resident work orders, assisting with recertification documentation, preparing check requests and presentations, scheduling meetings, and greeting visitors. Requires strong organization, communication, recordkeeping, and basic computer skills.

Supports multiple commercial litigation attorneys with file and client management, document formatting, proofreading, editing, federal and state e-filing, time entry, billing, expense reimbursements, travel arrangements, and general administrative tasks. Requires strong communication, organization, multitasking, proofreading, and time-management skills, along with experience using Microsoft Office, PDF editing, legal, timekeeping, and document management software.

Provides administrative support to multiple R&D business leaders by managing calendars, complex meetings, international travel, expenses, interviews, communications, records, supplies, and site operations. Uses Microsoft 365, Workday, SharePoint, Concur, and approved AI tools to improve administrative workflows. Handles confidential information, supports recruiting and onboarding, coordinates with internal and external partners, maintains documentation, and provides backup coverage for other administrative assistants. The role is full-time onsite in Boston with occasional travel to Indianapolis or regional sites.

Manages day-to-day administrative operations for a government legal division. Reviews and routes incoming cases, supervises paralegals and support staff, supports hiring and onboarding, maintains calendars and files, updates case records in OnBase, coordinates communications, monitors supplies and equipment, and assists attorneys and division managers with deadlines and administrative processes.

Provides clerical, administrative, and organizational support to legal administrative assistants, reception, document services, and guest services. Duties include handling correspondence and calls, organizing files, preparing forms, coding and routing documents, learning legal document preparation and time entry, assisting with reception, attending training, and completing special projects. The intern develops typing speed, software proficiency, legal terminology knowledge, and professional communication skills.

Provides administrative and scheduling support to the CTO and IT leadership team. Coordinates meetings, events, onboarding and offboarding, travel, calendars, invoices, purchase orders, vendor documentation, presentations, and departmental communications. Collaborates with HR, Finance, Procurement, Facilities, and other internal teams while maintaining records and supporting IT department projects. Uses technology and AI-enabled tools to improve administrative efficiency.

Provides front-desk and administrative support for patients, visitors, providers, and staff. Responsibilities include greeting visitors, answering phones, scheduling appointments, maintaining records, coordinating communications, managing calendars, handling correspondence, performing clerical tasks, and supporting organized clinic operations. Requires strong customer service, communication, organization, multitasking, confidentiality, and computer skills in a professional or healthcare environment.

Volunteer administrative assistant to support organizational workflows: coordinate across teams, prepare presentations and reports, support internal communications, and assist with ad-hoc support tasks to advance the nonprofit's mission.

Provides office management and executive administrative support to the VP of R&D and site leadership team. Responsibilities include calendar and meeting coordination, travel and expense processing, onboarding, events, front desk coverage, office safety, document preparation, confidential information handling, employee support, and cross-functional collaboration.

Provides administrative and clerical support to Finance and Information Technology Services. Responsibilities include office systems management, program logistics, project and meeting coordination, scheduling, attendance tracking, note-taking, filing, document and meeting preparation, research, report development, communications, and constituent stewardship. The role supports senior leadership, collaborates across departments, and requires occasional early morning and evening work in a hybrid setting.

Provides high-level administrative support to consulting professionals, including complex calendar management, travel booking, expense and time reporting, document preparation, confidential information handling, event coordination, and office services. The role requires prioritizing competing demands, resolving scheduling issues, supporting senior stakeholders, coordinating internal and external parties, assisting with facilities and reception coverage, and improving administrative processes. It is hybrid in Boston and includes approximately 10% travel.

Provides temporary, part-time administrative and organizational support to Directors during maternity leave. Responsibilities include travel coordination, expense reporting, calendar management, sales map updates, presentations, data organization, meeting and event planning, catering, facilities support, and ad hoc administrative tasks. Requires strong organization, discretion, communication, attention to detail, and proficiency with Microsoft Office.

Provides comprehensive administrative and office management support for a Capital Markets/Advisory team. Responsibilities include stakeholder communication, calendar and travel planning, expense management, invoice processing, supplies and printer coordination, conference registrations, presentation preparation, business continuity support, and oversight of office maintenance issues. The role requires discretion, strong communication, organization, multitasking, problem-solving, and attention to deadlines and confidentiality.

Provides comprehensive administrative support to senior leadership, including complex calendar management, meeting coordination, correspondence, office administration, purchasing and invoice processing, travel coordination, visitor assistance, and confidential information handling. The role maintains administrative continuity, resolves scheduling conflicts, supports office operations, troubleshoots equipment and software, and proactively improves team efficiency.

Provides administrative support for medical and insurance case processes by setting up cases, managing referrals, coordinating documents and signatures, routing reports through quality review, processing faxes, maintaining files, answering calls, and supporting Case Coordinators. The role requires proficiency with office software, attention to detail, customer service skills, and the ability to learn case management systems. Administrative or insurance claims experience and disability insurance knowledge are preferred.

Provides high-level administrative support to executives and management by managing schedules, coordinating meetings and travel, preparing documents, handling correspondence, maintaining files, and organizing office logistics. The role serves as a key stakeholder contact, oversees supplies and equipment, coordinates IT support, assists with special projects and events, and monitors timelines. May lead junior administrative staff and requires strong organization, communication, multitasking, and Microsoft Office skills.

Provides confidential, proactive executive administrative support to the EVP and Chief Marketing Officer. Responsibilities include complex calendar and meeting management, domestic and international travel coordination, email triage, information management, meeting materials, expense and budget administration, project oversight, and support for leadership meetings and events. The role also coordinates across global marketing administrators, provides backup and guidance, manages sensitive information, and represents the executive professionally in a hybrid corporate environment.

Provide proactive administrative support to the CEO and COO by managing calendars, meetings, travel coordination, documents, communications, expenses, events, and special projects. The role tracks commitments, follows up with stakeholders, supports company applications, maintains confidentiality, coordinates executive initiatives, and represents the organization with external contacts. Success requires strong organization, judgment, communication, technical aptitude, and the ability to manage competing priorities independently in a remote environment.

Provides proactive administrative support to the CEO and COO, including complex calendar management, meeting and travel coordination, document preparation, expense tracking, event logistics, special projects, and follow-through on executive priorities. The role manages communications, timelines, action items, company applications, milestone gifting, and confidential information while supporting process improvement and maintaining high-quality service in a remote environment.