Top Administrative Assistant Jobs in Boston, MA

Provides high-level administrative support to senior executives, leadership, managers, and clients. Responsibilities include calendar and meeting coordination, phone and correspondence management, domestic and international travel arrangements, expense reporting, invoice processing, onboarding support, office supply management, document preparation, and confidential information handling. The role is fully onsite in Boston for approximately six months, with potential extension.

Provides administrative support for outpatient specialty clinics, including insurance verification, prior authorizations, referrals, medical records, patient registration, appointment and surgery scheduling, physician support, billing, and correspondence. Requires patient confidentiality, accurate documentation, customer service, and coordination with physicians, hospital staff, patients, insurers, and external organizations.

Provides high-level administrative support to CST executives by managing complex calendars, travel, expenses, communications, meetings, presentations, action items, and confidential information. Coordinates activities across leaders, teams, time zones, and global locations while using Microsoft 365 and AI-enabled productivity tools to improve operational efficiency.

Supports executive and management leaders in Transplant Surgery by managing calendars, meetings, travel arrangements, communications, documents, files, office supplies, equipment, and administrative operations. Coordinates agendas, minutes, action items, projects, and events while serving as a stakeholder contact. Provides guidance to junior staff and requires strong organization, communication, multitasking, and problem-solving skills in a healthcare environment.

Provides high-level administrative support to the Chief Merchandising Officer and merchandising leadership teams. Responsibilities include complex calendar and travel management, expense reporting, meeting and event coordination, executive presentations, business reporting, confidential communications, cross-functional liaison work, onboarding support, and proactive prioritization of leadership needs.

Supports a branch office through phone and customer service, service-call entry, field technician dispatch and tracking, shipping and receiving, inventory control, invoicing, collections, inside sales, filing, and general administrative tasks. The role requires Microsoft Office and Microsoft Dynamics proficiency, strong organization and communication, customer-service skills, multitasking, vendor and client relationship management, and the ability to lift up to 50 pounds.

Provides administrative support for the bid desk within an HVAC services company. The available description does not provide specific responsibilities, qualifications, technologies, compensation, travel, or clearance requirements.

Provides executive administrative support to the Senior Vice President of Global Patriot. Responsibilities include complex calendar and email management, meeting and event coordination, travel arrangements, expense processing, agenda and presentation preparation, documentation maintenance, action-item tracking, and internal communications. The role requires discretion, strong organization, multitasking, and effective written and verbal communication in a fast-paced onsite environment.

Provides administrative support to the Human Resources team and SVP of HR. Maintains confidential personnel files and HR systems, manages leave-of-absence documentation and inquiries, prepares reports, supports compliance audits and I-9 verifications, updates state leave requests, coordinates meetings, reconciles invoices, and performs general office duties. Requires strong organization, confidentiality, communication, multitasking, and Microsoft Office skills.

Provides administrative and operational support for an ABA center, including data tracking, communications, mailings, supplies, equipment, facility upkeep, safety inspections, scheduling, clinical session coverage, and transportation coordination. The role requires strong organization, communication, time management, and attention to detail while managing competing priorities in a clinical environment.

Provides administrative support for a special education and ABA services program. Responsibilities include processing referrals, verifying insurance, maintaining clinical and discharge files, coordinating family communications, managing documentation, supporting safety and emergency procedures, preparing reports and handbooks, processing reimbursements, and ensuring HIPAA compliance. Requires a high school diploma or GED, two years of medical administrative experience, Microsoft Office proficiency, strong organization, funding-source experience, and excellent communication skills.

Provides administrative support to the Property Tax team by preparing documents and reports, maintaining client files and databases, coordinating meetings and travel, communicating with assessors and tax collectors, processing billing and reductions, ordering supplies, supporting onboarding, and assisting leadership. Requires strong organization, accuracy, confidentiality, communication, and proficiency with Microsoft Office.

Provides administrative support to Association Managers by handling homeowner, tenant, board, and vendor communications; answering questions; covering reception and switchboard duties; preparing reports, letters, and memos; distributing information; and maintaining records and procedures.

Provides high-level administrative support to Cancer Institute physicians by managing complex schedules, meetings, correspondence, documents, files, office supplies, equipment, and stakeholder communications. Coordinates meeting logistics, agendas, minutes, action items, IT support, special projects, and events while monitoring timelines and deadlines. The role requires strong organization, communication, multitasking, discretion, and proficiency with Microsoft Office.

Provides administrative and clerical support for Employment Services programs, including processing referrals, maintaining confidential records, entering database information, completing reports and cost calculations, processing payments, handling inquiries and faxes, coordinating documents, and supporting intake activities. Requires strong organization, confidentiality, computer skills, customer service, and teamwork. The position is full-time, on-site in Stoughton, Massachusetts, with some travel required.

Provides comprehensive administrative and office management support for a Capital Markets/Advisory team. Responsibilities include stakeholder communication, calendar and travel planning, expense management, invoice processing, supplies and printer coordination, conference registrations, presentation preparation, business continuity support, and oversight of office maintenance issues. The role requires discretion, strong communication, organization, multitasking, problem-solving, and attention to deadlines and confidentiality.

Provides high-level administrative and operational support to four Vice Presidents in R&D Oncology. Responsibilities include complex calendar and travel management, expense reconciliation, communications coordination, meeting and event logistics, deadline tracking, purchase orders, invoices, onboarding, organizational records, and coordination with Facilities, IT, and HR. The role also supports the CMO Executive Assistant and requires confidentiality, strong organization, cross-time-zone collaboration, and periodic onsite attendance near Marlborough, Massachusetts.

Serves as the primary administrative contact for a university mathematics department. Provides front desk and community support, manages purchasing and budgets, maintains records and correspondence, coordinates rooms and facilities, manages communications, and plans department events. The role also supports travel and reimbursements, handles inquiries, liaises with university offices, and independently manages competing priorities with professionalism, discretion, and strong organizational skills.

Provides administrative support to attorneys in a public defender office. Responsibilities include opening and closing cases, conducting conflict checks, preparing legal documents, processing CORI requests and subpoenas, filing and scanning records, handling telephone and reception services, and communicating with internal and external contacts. The role requires strong organization, confidentiality, communication, typing, document formatting, and interpersonal skills, with legal office and foreign language experience preferred.

Provides administrative and front-desk support for an affordable housing portfolio. Responsibilities include maintaining files, ordering supplies, handling mail, preparing documents, coordinating expenses and travel, managing building access and badges, supporting onboarding, documenting resident work orders, collecting recertification documents, processing invoices and check requests, scheduling meetings, preparing presentations, greeting visitors, and answering phones.

Provides administrative and office support to investment teams, including scheduling, presentations, communications, travel arrangements, expense reports, invoice management, conference coordination, guest reception, and special events. The role requires strong multitasking, prioritization, discretion, communication, and interpersonal skills while supporting teams across global locations in a fast-paced environment.

Provides administrative and office support to investment teams, including scheduling, presentations, communications, travel arrangements, expense reports, invoices, conference rooms, events, guest reception, filing, and special projects. The role requires prioritizing support for multiple stakeholders, handling sensitive information discreetly, coordinating with global colleagues, and working effectively in a fast-paced office environment.

Provides administrative and front-desk support for an affordable housing community. Responsibilities include maintaining files, ordering supplies, processing mail and documents, coordinating expenses and travel arrangements, managing building access and onboarding, documenting resident work orders, assisting with recertification documentation, preparing check requests and presentations, scheduling meetings, and greeting visitors. Requires strong organization, communication, recordkeeping, and basic computer skills.

Supports the claims team by managing a shared inbox, triaging requests, preparing first notices of loss, organizing claim documentation, maintaining records, coordinating meetings, compiling data, and handling ad hoc administrative tasks. The role requires strong organization, communication, prioritization, attention to detail, and comfort with digital tools. Insurance experience is not required, with opportunities to learn commercial claims and progress toward a Claims Specialist role.

Provides administrative support for HR staff services and employee lifecycle processes across four locations. Improves office procedures, contributes to organizational efficiency, publishes HR services information, and handles high-volume HR help desk requests. Requires strong Microsoft Office and SharePoint skills, experience with HR systems such as Oracle EBS and Taleo, excellent communication and organization, and a flexible, service-oriented approach.