Top Administrative Assistant Jobs in Boston, MA

Provide high-level administrative support to VP and SVP executives including calendar management, travel and expense coordination, meeting scheduling, priority analysis, stakeholder communication, occasional backup support, and handling confidential information with discretion.

Provide executive-style administrative support including calendar and travel booking, meeting coordination, email correspondence and proofreading, purchase/work order submission, phone/reception coverage, office maintenance reporting, and ad hoc departmental projects while handling confidential information and multiple priorities.

Serve as the clinic's first point of contact: greet and check in patients, manage appointment scheduling, answer phones, maintain patient records, assist with billing/insurance verification, and provide general administrative support while ensuring HIPAA compliance.

Provide comprehensive administrative support to faculty and researchers: manage complex calendars and travel, prepare and edit correspondence/materials, process financial transactions, coordinate events, handle confidential information, support department operations, assist with course and research materials, and supervise student or temporary staff.

Provide administrative support to the President and Sales team, manage calendars, travel, expense reports (SAP Concur), and vendor relationships. Plan sales meetings, trade shows, and seminars; maintain documentation in Jira and Confluence; monitor US regulatory compliance and support process optimization with international HQ.

Provide administrative support to project and office managers for surveying projects: schedule and set up projects, prepare correspondence and reports, research property information, submit plans to agencies, maintain project files and CRM (Deltek), greet clients, handle mail and calls, and manage document scanning and archiving.

The Administrative Assistant will support the CHRO by managing travel, processing expense reports, scheduling meetings, and providing general administrative support.

Provide high-level administrative support to SVP and merchant leaders: manage complex calendars, coordinate travel and expenses, organize meetings and events, maintain files and records, analyze and improve office systems, support training/conferences, handle confidential matters, and complete special projects while collaborating across departments.

Provide dedicated 1:1 administrative support to the Head of North American Distribution and selected senior reports. Manage complex diaries, scheduling, meetings across time zones, travel booking, expense/T&E reporting, and operational coordination. Build strong stakeholder relationships and bring structure and consistency to a fast-paced Distribution team.

Provide high-level administrative support to senior leaders: manage calendars and email, coordinate travel and expenses, support events and projects, prepare presentations and communications, track team engagement and administrative processes, and partner daily with executives to prioritize work in a fast-paced hybrid Boston office.

Provide front-office administrative and engagement support for the Resident Life Department, greet residents and guests, manage clerical tasks, generate reports, assist event planning, maintain supplies and invoices, and ensure confidentiality.

Provide advanced administrative support to three VPs in Global Sourcing & Procurement: manage complex global calendars, coordinate domestic and international travel, organize meetings and events, handle confidential communications, maintain department operations and files, support onboarding, create presentations and reports, and assist with projects, analysis, and cross-functional coordination.

The Administrative Assistant provides operational and administrative support to the Undergraduate Academic Advising team, including scheduling, managing data, overseeing work study students, and coordinating events.

Provide high-level administrative support to the People Leadership Team: manage complex executive calendars, coordinate meetings and travel, prepare expenses and purchase orders, support events and offsites, streamline administrative processes using AI and productivity tools, and handle sensitive information with discretion.

Provide front-desk and clerical support for the Community Behavioral Health Center: greet visitors, register and update patient records, assist with scheduling and reminders, collect copays, and support clinicians with documentation and EMR tasks.

Provide comprehensive administrative support to the VP of Neuroscience Discovery Research and CRC Site Leader: calendar and travel management, meeting and event coordination, telepresence support, expense and invoice processing, document and presentation preparation, onboarding and vendor coordination, file compliance, and occasional budget tracking. Interact with executives and handle confidential information.

The Administrative Assistant provides administrative and clerical support, manages patient fees, insurance verification, and maintains organized records in a clinical setting.

Provide in-office administrative support to two portfolio managers and the Eaton Vance Equity team: manage complex calendars, coordinate domestic/international travel, prepare expense reports and presentations, maintain compliance records, support onboarding and office logistics, partner with internal teams, and assist department meetings and special projects to improve processes.

The Junior Administrative Assistant will support senior management, handle communications, manage schedules, coordinate meetings, and assist in documentation and travel planning.

Provide high-level administrative and project support for leadership: manage complex calendars, coordinate meetings and travel, prepare expenses and presentations, support department operations and events, handle communications, mentor other admins, and act with discretion and judgment in a fast-paced corporate environment.

Serve as primary contact for customer water quality concerns: schedule appointments, troubleshoot filtration and pump issues by phone, coordinate technicians and parts, maintain records in ServiceTitan, review water quality reports, and recommend appropriate treatment systems.

Provide high-level administrative support: manage complex calendars, coordinate meetings and travel, prepare expense reports and presentations, support department operations and special initiatives, mentor administrative staff, and serve as a trusted, discreet partner to leadership.

Provide high-level administrative support to senior departmental leaders: manage calendars and travel, prepare meeting materials and reports, process purchases and expenses, assist onboarding and visitor registration, oversee office operations and vendor relationships, and maintain confidentiality.

Provide high-level administrative support to senior leaders: manage complex calendars, coordinate meetings/events and travel, handle communications and expense reporting, prepare presentations, support department operations and special projects, and mentor other administrative staff.

Provide intermediate administrative and secretarial support for a research group, including scheduling, correspondence, meeting minutes, document preparation, travel and expense coordination, phone handling, transcription, and maintaining unit policies. Perform routine tasks with moderate supervision and handle confidential contacts.