Top Administrative Assistant Jobs in Boston, MA

Provide executive-style administrative support including calendar and travel booking, meeting coordination, email correspondence and proofreading, purchase/work order submission, phone/reception coverage, office maintenance reporting, and ad hoc departmental projects while handling confidential information and multiple priorities.

Provide high-level administrative support to VP and SVP executives including calendar management, travel and expense coordination, meeting scheduling, priority analysis, stakeholder communication, occasional backup support, and handling confidential information with discretion.

Provide senior-level administrative support to Technology and Product leaders: manage complex calendars, coordinate travel and events, handle expense reports, improve administrative processes, and back up the Senior Executive Assistant to ensure seamless operations.

Provide administrative and HR support including phone and scheduling, database maintenance, event logistics, record keeping, and general office tasks to ensure smooth operations and stakeholder communication.

Provide administrative and clerical support to attorneys and legal teams, manage electronic and paper filing, oversee workflow and billing processes, draft and proofread documents, mentor/support LSAs, maintain confidentiality, and use legal software and collaboration tools to ensure timely, accurate deliverables in a fast-paced law firm environment.

The Senior Administrative Assistant will manage complex scheduling, coordinate meetings, provide administrative support, and assist in departmental operations for the Radiation Oncology physician group.

Provide in-office administrative support to two portfolio managers and the Eaton Vance Equity team: manage complex calendars, coordinate domestic/international travel, prepare expense reports and presentations, maintain compliance records, support onboarding and office logistics, partner with internal teams, and assist department meetings and special projects to improve processes.

Provide high-level administrative support to Legal & Compliance senior leaders: manage calendars and meetings, coordinate travel and expenses, prepare meeting materials, process purchase orders/invoices, support onboarding, maintain vendor relationships, act as departmental resource for internal systems, and handle confidential correspondence.

Provide high-level administrative and logistical support to the VP of Global Pricing & Market Access and GPMA leadership. Manage calendars, travel, expenses, meetings, event planning, document preparation, procurement tasks, and SharePoint site administration. Lead operational workstreams, coordinate cross-functional initiatives, and support team training and large off-site and summit planning.

Provide administrative, financial, and operational support to an eight-person Healthcare & Higher Education Real Estate Advisory team. Manage calendars, travel, filing, expense reports, client billing, proposals, onboarding, correspondence, and logistics while ensuring confidentiality, accuracy, and efficient team operations.

The Senior Administrative Assistant supports Vice Presidents in managing schedules, organizing meetings, coordinating travel, preparing materials, and ensuring smooth office operations while handling confidential information discreetly.

Provide high-level administrative support to executives and management: manage schedules and travel, coordinate meetings, handle correspondence, prepare documents, maintain files and office operations, oversee supplies and equipment, coordinate IT support, assist with projects, events, budgets and basic accounting, and supervise or orient junior administrative staff.

Provide front-desk and administrative support to department faculty, students, and visitors. Duties include scheduling meetings, managing work-study coverage, troubleshooting meeting technology, tracking budgets, generating purchase orders, reconciling expenses, handling communications, filing, mail, and assisting with event planning.

Support office operations by managing schedules, correspondence, travel, meetings, reception, records, and vendors; prepare reports and internal communications; drive administrative process improvements and collaborate across departments to ensure efficient service delivery.

Provide administrative support to the President and Sales team, manage calendars, travel, expense reports (SAP Concur), and vendor relationships. Plan sales meetings, trade shows, and seminars; maintain documentation in Jira and Confluence; monitor US regulatory compliance and support process optimization with international HQ.

The Administrative Assistant will provide support by managing schedules, preparing documentation, handling communications, and coordinating office activities and supplies.

Provide administrative support to project and office managers for surveying projects: schedule and set up projects, prepare correspondence and reports, research property information, submit plans to agencies, maintain project files and CRM (Deltek), greet clients, handle mail and calls, and manage document scanning and archiving.

The Administrative Assistant will support the CHRO by managing travel, processing expense reports, scheduling meetings, and providing general administrative support.

Provide high-level administrative support to senior leaders: manage calendars and email, coordinate travel and expenses, support events and projects, prepare presentations and communications, track team engagement and administrative processes, and partner daily with executives to prioritize work in a fast-paced hybrid Boston office.

Provide administrative and sales support to store and sales team: prepare for client visits, manage orders/files, schedule appointments and deliveries, prospect via social media, maintain client communications, organize inventory, and perform light deliveries.

Provide high-level administrative support to SVP and merchant leaders: manage complex calendars, coordinate travel and expenses, organize meetings and events, maintain files and records, analyze and improve office systems, support training/conferences, handle confidential matters, and complete special projects while collaborating across departments.

Provide dedicated 1:1 administrative support to the Head of North American Distribution and selected senior reports. Manage complex diaries, scheduling, meetings across time zones, travel booking, expense/T&E reporting, and operational coordination. Build strong stakeholder relationships and bring structure and consistency to a fast-paced Distribution team.

The Administrative Assistant provides operational and administrative support to the Undergraduate Academic Advising team, including scheduling, managing data, overseeing work study students, and coordinating events.

Provide administrative support to the Human Resources department, reporting to the Assistant Director. Perform clerical tasks, maintain confidentiality, use PC software for word processing/databases, support HR scheduling and deadlines, handle occasional travel and physical tasks including lifting up to 75 pounds.

Provide advanced administrative support to three VPs in Global Sourcing & Procurement: manage complex global calendars, coordinate domestic and international travel, organize meetings and events, handle confidential communications, maintain department operations and files, support onboarding, create presentations and reports, and assist with projects, analysis, and cross-functional coordination.