Top Administrative Assistant Jobs in Boston, MA

Provides administrative and operational support to consulting professionals, including calendar and travel management, expense reporting, meeting coordination, client documentation, deliverable formatting and proofreading, onboarding support, vendor and stakeholder communication, and front-desk backup. The role also handles special projects, supports proposals and presentations, mentors junior staff, and leads internal initiatives. The position follows an 8:00 a.m.–5:00 p.m. schedule in a hybrid Boston office environment.

Support two senior engineering executives through calendar management, meeting preparation, travel and expense coordination, event planning, schedule optimization, and follow-up on action items. The role partners with executive assistants and leadership support teams, prepares documents and presentations, reconciles budgets, and handles administrative projects. Success requires strong organization, discretion, professionalism, independent judgment, adaptability, and the ability to thrive in a fast-paced company.

Provide executive-style administrative support including calendar and travel booking, meeting coordination, email correspondence and proofreading, purchase/work order submission, phone/reception coverage, office maintenance reporting, and ad hoc departmental projects while handling confidential information and multiple priorities.

Serve as the clinic's first point of contact: greet and check in patients, manage appointment scheduling, answer phones, maintain patient records, assist with billing/insurance verification, and provide general administrative support while ensuring HIPAA compliance.

Provides administrative, meeting, office, database, and executive coverage support. Responsibilities include scheduling, preparing meeting materials, supporting Board and stakeholder meetings, maintaining records, coordinating action items, managing documents, welcoming visitors, and assisting with workflow tracking. The role is part-time and hybrid, requiring onsite coverage in Boston, occasional event support, and flexibility for evening or weekend work during high-volume periods.

Provides high-level administrative support to oncology leadership, including complex calendar and travel coordination, meeting logistics, expense reporting, onboarding, office management, event planning, and SharePoint/intranet maintenance. The role manages agendas, minutes, action items, visitors, suppliers, and cross-functional partnerships while proactively improving administrative processes and supporting global administrative communities.

Provides administrative and clerical support to Finance and Information Technology Services. Responsibilities include office systems management, program logistics, project and meeting coordination, scheduling, attendance tracking, note-taking, filing, document and meeting preparation, research, report development, communications, and constituent stewardship. The role supports senior leadership, collaborates across departments, and requires occasional early morning and evening work in a hybrid setting.

Provides administrative and customer service support by managing enrollment slots, completing intake and reassessment paperwork, coordinating appointments, tracking absences, maintaining records, communicating with DCF, and backing up the Program Director. The role also includes phone coverage and general office tasks. This is a temporary, full-time position requiring strong computer, communication, math, organizational, and customer service skills.

Supports three senior global Converse leaders through complex calendar management, travel booking, meeting and event planning, expense reporting, budget and purchase order tracking, document and presentation preparation, communications, workspace coordination, special projects, and team activities. Serves as an administrative point of contact, handles confidential information, coordinates stakeholders, and provides coverage for other leaders as needed.

Supports multiple consulting professionals through complex calendar management, travel booking, expense and time reporting, correspondence, confidential information handling, event coordination, and office services. Provides backup administrative, reception, facilities, and event support while managing competing priorities, resolving scheduling issues, coordinating stakeholders, and improving processes. The role requires advanced Microsoft Office proficiency, discretion, strong communication, sound judgment, and willingness to travel 10% in a hybrid Boston office environment.

Provides senior administrative support in a Department of Defense setting, including records management, workflow tasker coordination, document review, leadership briefing preparation, meeting minutes, action-item follow-up, and travel planning. The role collaborates with administrative personnel, recommends task assignments, supports program and front-office operations, and identifies process efficiencies or automation opportunities. Candidates must be U.S. citizens with a current Secret clearance and at least five years of DoD administrative experience.

Provides high-level administrative support to executive and management teams by managing schedules, coordinating meetings, handling correspondence, preparing documents, maintaining files, overseeing office supplies and equipment, coordinating IT support, and assisting with projects and events. Serves as a key liaison with internal and external stakeholders and may lead junior administrative staff while monitoring timelines and deadlines.

Provides administrative support to senior leaders and cross-functional teams by coordinating calendars, meetings, travel, office logistics, vendors, expenses, records, NDAs, onboarding, events, and follow-up actions. The role maintains a professional and organized office environment, handles confidential information, supports process improvements, and adapts to evolving business needs. It generally requires working onsite four days per week.

Provide in-office administrative support to two portfolio managers and the Eaton Vance Equity team: manage complex calendars, coordinate domestic/international travel, prepare expense reports and presentations, maintain compliance records, support onboarding and office logistics, partner with internal teams, and assist department meetings and special projects to improve processes.

Volunteer administrative assistant to support organizational workflows: coordinate across teams, prepare presentations and reports, support internal communications, and assist with ad-hoc support tasks to advance the nonprofit's mission.

Provides onsite administrative support to Springwell staff, particularly the Quality and Contract team. Responsibilities include project support, data entry, report generation, vendor audit assistance, contract documentation, communications, filing, receptionist coverage, and maintaining organized office areas. The role requires strong organization, flexibility, attention to detail, independent work, teamwork, and proficiency with word processing, spreadsheet, and database applications.

Provides administrative support to a North America Sales leadership team, including calendar management, travel coordination, expense reporting, meeting logistics, document preparation, onboarding, invoice processing, office support, and event coordination. The role is on-site at least four days weekly and requires strong organization, communication, prioritization, and follow-up skills while supporting multiple professionals in a fast-paced environment.

Provides executive administrative support to four senior leaders, including complex calendar management, travel planning, meeting logistics, leadership events, presentations, communications, expense management, and administrative processes. The role requires strong organization, discretion, communication, judgment, and relationship-building while supporting a large technology and data organization. The employee must be based in the Boston area and work in-office regularly during standard business hours.

Provides administrative and operational support for the Grooming Sales and Market Strategy & Planning organization. Responsibilities include calendar and meeting management, event and customer meeting coordination, onboarding support, procurement and purchase order assistance, inventory and materials tracking, communications, office routines, field execution, and process improvement. The role is primarily onsite and requires strong organization, communication, discretion, problem-solving, and proficiency with Microsoft Office tools.

Provides administrative support to department professionals by managing communications, correspondence, reports, files, schedules, inquiries, deliveries, and administrative projects. Coordinates onboarding preparations for new hires, including asset ordering, security setup requests, and training schedules. The role interfaces with employees, customers, departments, and outside agencies while maintaining accurate records and supporting management under close supervision.

Provides administrative and secretarial support for a neurology research department. Duties include managing schedules, appointments, meetings, travel, conference calls, expense reports, correspondence, reports, minutes, spreadsheets, presentations, phone calls, transcription, proofreading, and document editing. The role also supports department applications, confidential communications, office procedures, and routine tasks under moderate supervision.

Provides calendar, meeting, conference, and travel coordination for a faculty physician. Processes and reconciles corporate card expenses and reimbursements, supports Harvard travel and Concur policy compliance, serves as an administrative contact, drafts and proofreads correspondence and reports, and assists with research and academic administrative activities. Handles confidential information and works independently in a fast-paced clinical and academic environment.

Provides high-level administrative and project coordination support to a research director and principal investigator. Responsibilities include complex scheduling, meeting and travel coordination, correspondence, document preparation, grant-related support, file management, communications, event logistics, office supply oversight, IT coordination, and monitoring project timelines. The role supports faculty, trainees, and division-wide research initiatives in a hybrid, part-time hospital setting.

Provides administrative support to the Technology team by coordinating calendars, meetings, documentation, follow-ups, onboarding, internal events, vendor requests, reports, and cross-functional communication. The role tracks deadlines and action items, organizes digital files and project materials, and supports technology and company-wide initiatives in a remote environment.

Provides administrative and clerical support, including preparing documents, invoices, reports, correspondence, meeting materials, records, calendars, and budget information. Handles phone calls, document control, office supplies, records management, and moderately complex information analysis. Requires three or more years of administrative experience, proficiency with Microsoft Office and Adobe Acrobat, and the ability to obtain and maintain a Q security clearance.