Top Administrative Assistant Jobs in Boston, MA

Provide high-level administrative support to VP and SVP executives including calendar management, travel and expense coordination, meeting scheduling, priority analysis, stakeholder communication, occasional backup support, and handling confidential information with discretion.

Provide executive-style administrative support including calendar and travel booking, meeting coordination, email correspondence and proofreading, purchase/work order submission, phone/reception coverage, office maintenance reporting, and ad hoc departmental projects while handling confidential information and multiple priorities.

Provide administrative and technical support to attorneys and staff including time entry, phone reception, scheduling, travel and catering arrangements, document preparation and proofreading, ECF filing/transmittals, transcription, mail and file maintenance, and basic IT connectivity assistance. Assist with legal correspondence, court document preparation, and mentor others on firm processes.

The Administrative Assistant II provides intermediate-level administrative support, including scheduling, document preparation, and communication coordination for research projects.

Provide high-level administrative support to investment professionals: manage calendars, travel and expenses, prepare presentation materials, master department systems/databases, assist with training, ensure accurate communications, maintain confidentiality, and improve departmental processes.

Provide in-office administrative support to two portfolio managers and the Eaton Vance Equity team: manage complex calendars, coordinate domestic/international travel, prepare expense reports and presentations, maintain compliance records, support onboarding and office logistics, partner with internal teams, and assist department meetings and special projects to improve processes.

Provides administrative and operational support for a clinical program: coordinates scheduling, payroll, front desk, revenue capture, prior authorizations, staffing, workflow development, data analysis, interdepartmental communication, regulatory compliance, quality improvement, hiring and orientation, and reporting. Serves as liaison to internal and external stakeholders to support program growth and patient care continuity.

Provide high-level administrative support to executive and management teams in a neurology research setting: manage schedules, coordinate meetings and travel, prepare/edit documents, handle correspondence, maintain files, arrange logistics, oversee supplies and equipment, coordinate IT support, monitor project timelines, and assist with special projects and junior staff oversight.

Provide high-level administrative and project support to NCRI leadership and the Project Management team: manage executive calendars, schedule and coordinate meetings and travel, prepare and edit documents, handle correspondence, maintain files and office supplies, assist with meeting logistics, support governance committees, perform literature and web searches, and help with manuscript/abstract preparation and project-related reporting.

Provide flexible administrative coverage across multiple teams, quickly learn team processes and preferences, coordinate domestic and international travel, schedule and logistically manage meetings, produce client reports and presentation materials, process expense reports, and support projects, events, visitors, and ad hoc administrative needs while adapting to shifting priorities.

Provide front-desk and clerical support for a team: greet visitors, handle phones, prepare and process billing and service documentation, maintain mail/supplies, schedule rooms, take meeting minutes, generate standard reports, assist with enrollment and recordkeeping, audit money logs, and perform other administrative duties including occasional driving and Rep-Payee tasks as assigned.

Manage outpatient clinic front desk operations: greet clients, check-in/check-out, collect co-pays, schedule and remind appointments, update client records, handle referrals and initial paperwork, assist with insurance verification, answer and direct calls, and maintain billing/utilization and program administrative protocols.

Manage outpatient clinic front desk operations: greet and check in/out clients, collect co-pays, schedule and remind appointments, update client records, assist with referrals, insurance verification, and provide administrative and clinical support to ensure quality customer service.

The Senior Administrative Assistant provides high-level administrative support to executives, manages schedules, coordinates meetings, and oversees office operations.

Provide intermediate administrative support for Occupational Health: schedule and coordinate meetings, travel, and calls; prepare reports, minutes, spreadsheets, and presentations; manage phones, transcription, supplies, and confidential correspondence; follow policies and perform other assigned office duties under moderate supervision.

Provide front-office administrative support for the wealth management team: manage calendars and phone/visitor interactions, schedule appointments, handle mailings, scan/file documents, track client tasks and workflows, maintain office supplies and appearance, assist client events, and preserve client confidentiality while delivering professional communication.

Provide administrative support to the Human Resources Division, including onboarding coordination, HRIS record maintenance (BambooHR), managing personnel and compliance records, operating the HR ticketing system, maintaining SharePoint resources, supporting HR leadership with projects and process improvements, and serving as a primary contact for staff and the public.

Provide administrative and clerical support to attorneys and legal teams, manage electronic and paper filing, oversee workflow and billing processes, draft and proofread documents, mentor/support LSAs, maintain confidentiality, and use legal software and collaboration tools to ensure timely, accurate deliverables in a fast-paced law firm environment.

The Senior Administrative Assistant will manage complex scheduling, coordinate meetings, provide administrative support, and assist in departmental operations for the Radiation Oncology physician group.

Provide high-level administrative support to Legal & Compliance senior leaders: manage calendars and meetings, coordinate travel and expenses, prepare meeting materials, process purchase orders/invoices, support onboarding, maintain vendor relationships, act as departmental resource for internal systems, and handle confidential correspondence.

Volunteer administrative assistant to support organizational workflows: coordinate across teams, prepare presentations and reports, support internal communications, and assist with ad-hoc support tasks to advance the nonprofit's mission.

Provide administrative support to maintain office operations: manage schedules and communications, prepare documents and meeting materials, maintain files and inventory, coordinate travel, and assist team members with tasks and projects.

The Partner Alliance Director manages partner sales, drives revenue growth, recruits new partners, executes go-to-market strategies, and collaborates across teams.

Provide high-level administrative and logistical support to the VP of Global Pricing & Market Access and GPMA leadership. Manage calendars, travel, expenses, meetings, event planning, document preparation, procurement tasks, and SharePoint site administration. Lead operational workstreams, coordinate cross-functional initiatives, and support team training and large off-site and summit planning.

Provide administrative, financial, and operational support to an eight-person Healthcare & Higher Education Real Estate Advisory team. Manage calendars, travel, filing, expense reports, client billing, proposals, onboarding, correspondence, and logistics while ensuring confidentiality, accuracy, and efficient team operations.