Top Administrative Assistant Jobs in Boston, MA

Provides administrative and operational support to consulting professionals, including calendar and travel management, expense reporting, meeting coordination, client documentation, deliverable formatting and proofreading, onboarding support, vendor and stakeholder communication, and front-desk backup. The role also handles special projects, supports proposals and presentations, mentors junior staff, and leads internal initiatives. The position follows an 8:00 a.m.–5:00 p.m. schedule in a hybrid Boston office environment.

Support two senior engineering executives through calendar management, meeting preparation, travel and expense coordination, event planning, schedule optimization, and follow-up on action items. The role partners with executive assistants and leadership support teams, prepares documents and presentations, reconciles budgets, and handles administrative projects. Success requires strong organization, discretion, professionalism, independent judgment, adaptability, and the ability to thrive in a fast-paced company.

Provide executive-style administrative support including calendar and travel booking, meeting coordination, email correspondence and proofreading, purchase/work order submission, phone/reception coverage, office maintenance reporting, and ad hoc departmental projects while handling confidential information and multiple priorities.

Provide high-level administrative support to the VP of Commercial Operations and leadership team: manage complex calendars, travel, expense reports, contract routing, meeting logistics, onboarding coordination, records and document management, and lead departmental projects and events in a hybrid (60% on-site) environment.

Provides high-level administrative and operational support to two executive leaders. Responsibilities include complex calendar management, board and leadership meeting preparation, domestic and international travel coordination, expense reporting, stakeholder communication, executive visits, site events, special projects, and process improvement. The role requires discretion, sound judgment, strong organization, and the ability to manage competing priorities in a fast-paced environment.

Serve as the clinic's first point of contact: greet and check in patients, manage appointment scheduling, answer phones, maintain patient records, assist with billing/insurance verification, and provide general administrative support while ensuring HIPAA compliance.

Provides high-level administrative support to executive and management teams by managing schedules, coordinating meetings, handling correspondence, preparing documents, maintaining files, overseeing office supplies and equipment, coordinating IT support, and supporting special projects and events. May lead junior administrative staff and monitor project timelines and deadlines. The role is hybrid and does not involve patient care.

Provides front-line administrative and secretarial support for the Division of Women's Health. Responsibilities include preparing reports and correspondence, creating documents and presentations, managing schedules, arranging meetings and travel, processing expenses, handling calls, proofreading, and maintaining confidential information. The role requires strong organization, communication, judgment, time management, and proficiency with Microsoft Office and standard office procedures.

Provide administrative and technical support to attorneys and staff including time entry, phone reception, scheduling, travel and catering arrangements, document preparation and proofreading, ECF filing/transmittals, transcription, mail and file maintenance, and basic IT connectivity assistance. Assist with legal correspondence, court document preparation, and mentor others on firm processes.

Provide administrative support to federal and contract staff at a GSA site, including timekeeping, scheduling, travel arrangements and vouchers, personnel and payroll assistance, office management, correspondence, preparing briefing materials, and maintaining recurring internal reports and executive calendars.

Provides intermediate-level administrative and secretarial support for an individual, group, or department. Tasks include scheduling, travel and conference coordination, preparing reports, meeting minutes, correspondence, spreadsheets and presentations, answering/ transferring calls, transcription, proofreading, ordering supplies, and handling confidential contacts. Completes routine tasks under moderate supervision and adheres to business unit policies.

Provide proactive administrative support to two Department Heads in Patient Support Services: manage calendars, travel, meetings, communications, expense reporting, invoice/PO processing, onboarding/offboarding, event coordination, document management, and general clerical and project support while maintaining confidentiality and cross-team coordination.

Provide administrative, communications, and project coordination support for the Marketing department: manage internal communications, maintain SharePoint and marketing operations, publish content in WordPress and Klaviyo, coordinate social media/photo shoots, track marketing inventory, manage Monday.com tasks, monitor inbox and online reviews, and support events and trainings to promote Vitra Health's mission.

Provides complex administrative and secretarial support to senior bank management. Responsibilities include serving as a liaison, preparing correspondence and presentations, managing calendars and appointments, coordinating travel, recording meeting minutes, processing disbursements and billings, maintaining expense records, and supporting compliance, audit, and operational risk controls.

Provides administrative and office support by preparing documents, reports, spreadsheets, and presentations; processing and filing records; scanning documents; greeting visitors; ordering supplies; maintaining records systems; performing basic bookkeeping; coordinating meetings; arranging executive travel; and completing project work.

Provides executive administrative support to the Vice President of HR for Engineering. Responsibilities include calendar and email management, meeting and event coordination, travel arrangements, expense reporting, correspondence and presentation preparation, action-item tracking, confidential information handling, and cross-functional communication. The role requires independent judgment, strong organization, attention to detail, proficiency with Microsoft Office and collaboration tools, and flexibility to work extended hours when needed.

Provide high-level administrative support to investment professionals: manage calendars, travel and expenses, prepare presentation materials, master department systems/databases, assist with training, ensure accurate communications, maintain confidentiality, and improve departmental processes.

Provides intermediate-level administrative and executive support to a scientific director and department. Responsibilities include scheduling, meeting and travel coordination, preparing reports, correspondence, minutes, spreadsheets, presentations, expense reports, and executive communications. The role also handles phone calls, supplies and equipment ordering, proofreading, transcription, faculty affairs, and confidential stakeholder interactions while operating with discretion and moderate autonomy.

Provides administrative and operational support to attorneys and leadership in a privacy and responsible technology division. Duties include managing calendars, preparing documents and correspondence, tracking cases, processing complaints and records requests, maintaining retention procedures, filing court documents, and assisting with hearings, meetings, depositions, and trials.

Provides independent, high-level administrative support to tenure-track faculty, managing calendars, events, correspondence, travel, expenses, records, office resources, communications, and departmental IT support. Exercises discretion with confidential information, resolves non-routine issues, coordinates meetings and visitors, applies university policies, and prioritizes competing demands in a busy academic research environment.

Provide front-desk and clerical support for a team: greet visitors, handle phones, prepare and process billing and service documentation, maintain mail/supplies, schedule rooms, take meeting minutes, generate standard reports, assist with enrollment and recordkeeping, audit money logs, and perform other administrative duties including occasional driving and Rep-Payee tasks as assigned.

Manage outpatient clinic front desk operations: greet clients, check-in/check-out, collect co-pays, schedule and remind appointments, update client records, handle referrals and initial paperwork, assist with insurance verification, answer and direct calls, and maintain billing/utilization and program administrative protocols.

Manage outpatient clinic front desk operations: greet and check in/out clients, collect co-pays, schedule and remind appointments, update client records, assist with referrals, insurance verification, and provide administrative and clinical support to ensure quality customer service.

Provide high-level administrative and project support to NCRI leadership and the Project Management team: manage executive calendars, schedule and coordinate meetings and travel, prepare and edit documents, handle correspondence, maintain files and office supplies, assist with meeting logistics, support governance committees, perform literature and web searches, and help with manuscript/abstract preparation and project-related reporting.

Provide senior administrative support for engineering and land development projects: prepare proposals and submittals, manage project setup and documentation, track finances and invoicing via Vantagepoint, coordinate schedules and meetings, mentor administrative staff, and partner with leadership to improve workflows.