Top Administrative Assistant Jobs in Boston, MA

Provide comprehensive administrative support to the VP of Neuroscience Discovery Research and CRC Site Leader: calendar and travel management, meeting and event coordination, telepresence support, expense and invoice processing, document and presentation preparation, onboarding and vendor coordination, file compliance, and occasional budget tracking. Interact with executives and handle confidential information.

The Administrative Assistant provides administrative and clerical support, manages patient fees, insurance verification, and maintains organized records in a clinical setting.

The Junior Administrative Assistant will support senior management, handle communications, manage schedules, coordinate meetings, and assist in documentation and travel planning.

Provide high-level administrative and project support for leadership: manage complex calendars, coordinate meetings and travel, prepare expenses and presentations, support department operations and events, handle communications, mentor other admins, and act with discretion and judgment in a fast-paced corporate environment.

Provide high-level administrative support: manage complex calendars, coordinate meetings and travel, prepare expense reports and presentations, support department operations and special initiatives, mentor administrative staff, and serve as a trusted, discreet partner to leadership.

Provide high-level administrative support to senior departmental leaders: manage calendars and travel, prepare meeting materials and reports, process purchases and expenses, assist onboarding and visitor registration, oversee office operations and vendor relationships, and maintain confidentiality.

Provide high-level administrative support to senior leaders: manage complex calendars, coordinate meetings/events and travel, handle communications and expense reporting, prepare presentations, support department operations and special projects, and mentor other administrative staff.

Provide intermediate administrative and secretarial support for a research group, including scheduling, correspondence, meeting minutes, document preparation, travel and expense coordination, phone handling, transcription, and maintaining unit policies. Perform routine tasks with moderate supervision and handle confidential contacts.

Provide high-level administrative support to senior leaders: manage complex calendars, coordinate meetings/events and travel, prepare expenses/presentations, support department operations, mentor other admins, and drive special projects with discretion and excellent organization.

Provide administrative and logistical support to the DEI team, including calendar and meeting management, travel and expense coordination, document and contract organization, onboarding support, event coordination (GRAMMY Week/Awards), note-taking, and vendor/invoice management. Serve as a front-facing contact and handle ad-hoc project-related duties.

Provide proactive administrative support to two Department Heads in Patient Support Services: manage calendars, travel, meetings, communications, expense reporting, invoice/PO processing, onboarding/offboarding, event coordination, document management, and general clerical and project support while maintaining confidentiality and cross-team coordination.

The Administrative Assistant will manage teams, handle communications, support business management, and ensure organizational effectiveness in a fast-paced environment.

The Administrative Assistant provides front desk support for an Outpatient Mental Health clinic, greeting visitors, managing appointments, and overseeing office operations, requiring bilingual Spanish skills.

Provide high-level administrative support to cancer institute physicians: manage complex schedules and travel, coordinate meetings and logistics, prepare and edit documents, handle correspondence, maintain files and office supplies, liaise with stakeholders and IT, take minutes, monitor project timelines, and assist with special projects and events.

Provide administrative and office operations support including executive calendar management, travel and expense processing, PO and vendor coordination, meeting logistics, document management, onboarding logistics, and cross-functional project support for R&D and clinical teams.

Provide remote administrative support including calendar and meeting management, travel coordination, expense processing, document and spreadsheet preparation, maintaining digital records, tracking meeting follow-ups, and handling confidential information for managers and teams.

Serve as the office's front-line presence: greet visitors, answer phones, manage mail/packages, maintain office supplies and kitchen, support events, and provide administrative assistance (travel booking, expenses, calendar, printing) to assigned leadership. Support a core internal function (HR, Finance, Marketing, TA, L&D) with data entry, document tracking, event planning, or interview coordination. In-office five days per week; engage in company initiatives and uphold ClearView values.

Provide high-level administrative support to executives and management: manage schedules and travel, coordinate meetings and logistics, prepare and edit reports and presentations, handle correspondence, maintain electronic and physical files, oversee office supplies and equipment, liaise with stakeholders and IT, take minutes and track action items, assist special projects, and monitor project timelines to ensure deadlines are met.

Provide administrative support for executives, manage complex calendars, coordinate travel, organize meetings, oversee projects, and maintain records. Requires strong communication and organizational skills.

Provide high-level administrative support to the VP of Commercial Operations and leadership team: manage complex calendars, travel, expense reports, contract routing, meeting logistics, onboarding coordination, records and document management, and lead departmental projects and events in a hybrid (60% on-site) environment.

Provide administrative and program management support within a DoD setting: manage records and workflow taskers, review documents, prepare status briefings, take meeting minutes, coordinate travel, liaise with branch and directorate staff, and follow up on action items to ensure efficient team operations.

Provide high-level administrative support to the CEO: manage calendar and travel, track action items, coordinate with teams and vendors, maintain KPI trackers and reports, and manage communications with discretion.

Provide high-level bilingual (English/Spanish) executive support to the CEO: manage calendar and travel, coordinate meetings, track action items and KPIs, maintain trackers/dashboards, communicate with leadership and vendors, and ensure follow-through and confidentiality.

Support daily operations by managing administrative tasks, coordinating schedules, and communication with vendors and clients. Maintain organized records and assist with various operational tasks in a remote environment.

The Administrative Assistant II provides administrative support to the Division of Women's Health, managing schedules, communications, and office operations while ensuring confidentiality and organization.