Top Administrative Assistant Jobs in Boston, MA

Provides administrative support for a PACT team by managing calls, greeting clients, coordinating a psychiatrist’s schedule, maintaining electronic medical records, preparing regulatory reports, ordering supplies, maintaining the office, and documenting staff meetings.

Provides administrative and secretarial support for clinical research projects, investigators, and governance committees. Responsibilities include scheduling meetings, coordinating travel and conferences, processing reimbursements, ordering supplies, maintaining calendars and filing systems, proofreading documents, preparing reports and manuscripts, conducting literature searches, organizing data, and managing communications. The role requires flexibility, independence, confidentiality, and proficiency with office procedures, Microsoft Office, medical terminology, and meeting documentation.

Provides broad administrative support for a business unit, office, department, or job site. Responsibilities include calendar and meeting coordination, expense reporting, correspondence and presentation preparation, office supply ordering, and organizing training sessions and events. The role may also coordinate annual training needs, schedules, communications, materials, reminders, and catering while supporting teams in a fast-paced construction environment.

Provides administrative and front-desk support for the Office of Student Academic Affairs. Serves as a primary contact for students, parents, and visitors; schedules appointments and meetings; manages office operations, records, budgets, supplies, communications, and work-study coverage; enters and reports data; supports events; and assists with meeting technology and student inquiries.

Provides administrative support to healthcare providers, care coordinators, and clinic managers. Responsibilities include maintaining schedules, preparing and mailing patient and recall letters, scanning and indexing medical and billing documents, distributing faxed results and appointment requests, and assisting with overflow administrative work. Requires strong organization, attention to detail, computer skills, and a high school diploma or GED. This is an in-person, part-time role with weekday hours.

Provides administrative and operational support to faculty and students, including scheduling meetings, troubleshooting meeting technology, managing budgets, processing purchase orders, reconciling expenses, handling communications and records, ordering supplies, and supporting workshops, conferences, and seminars. Serves as a department contact, gathers and reports data, and completes special assignments accurately and on time.

Provides clerical and receptionist support for a YMCA community services program serving youth involved with the Massachusetts juvenile justice system. Responsibilities include managing schedules, reports, records, office supplies, data entry, meeting minutes, document transfers, maintenance requests, and meeting or event coordination. The role requires Microsoft Office proficiency, accurate communication, youth-service experience, knowledge of juvenile justice procedures, and a valid Massachusetts driver’s license.

Provides senior administrative support to consulting professionals, including complex calendar management, travel booking, expense and time reporting, document preparation, confidential information handling, event coordination, and office services. The role requires prioritizing competing demands, supporting senior leaders, coordinating internal and external stakeholders, managing urgent requests, and providing backup for office management and administrative teams in a hybrid Boston environment.

Support two senior engineering executives through calendar management, meeting preparation, travel and expense coordination, event planning, schedule optimization, and follow-up on action items. The role partners with executive assistants and leadership support teams, prepares documents and presentations, reconciles budgets, and handles administrative projects. Success requires strong organization, discretion, professionalism, independent judgment, adaptability, and the ability to thrive in a fast-paced company.

Provides administrative and operational support for a nonprofit Indigenous stewardship network. Responsibilities include office and records management, scheduling, correspondence, financial administration, donor and grant support, HR assistance, program logistics, communications, board governance, and compliance. Requires nonprofit or comparable administrative experience, preferably with Tribal or Native organizations, plus proficiency with Microsoft Suite and experience processing invoices and reconciling bank statements.

Provide executive-style administrative support including calendar and travel booking, meeting coordination, email correspondence and proofreading, purchase/work order submission, phone/reception coverage, office maintenance reporting, and ad hoc departmental projects while handling confidential information and multiple priorities.

Provides administrative support through data entry, record maintenance, customer inquiry management, team coordination, and general organizational assistance. The role supports multiple departments, helps ensure smooth operations, and contributes to team productivity while requiring strong communication, multitasking, organizational, and collaboration skills.

Provides administrative and clerical support to Finance and Information Technology Services. Responsibilities include office systems management, program logistics, project and meeting coordination, scheduling, attendance tracking, note-taking, filing, document and meeting preparation, research, report development, communications, and constituent stewardship. The role supports senior leadership, collaborates across departments, and requires occasional early morning and evening work in a hybrid setting.

Provides senior administrative support in a Department of Defense setting, including records management, workflow tasker coordination, document review, leadership briefing preparation, meeting minutes, action-item follow-up, and travel planning. The role collaborates with administrative personnel, recommends task assignments, supports program and front-office operations, and identifies process efficiencies or automation opportunities. Candidates must be U.S. citizens with a current Secret clearance and at least five years of DoD administrative experience.

Provides administrative and clerical support to leadership, including scheduling, email and phone correspondence, presentations, travel arrangements, social media content, and confidential information handling. Requires strong organization, communication, multitasking, time management, attention to detail, Microsoft Office proficiency, accurate typing, and reliable internet access. Prior administrative experience is advantageous but not required.

Provides administrative support to senior leaders and cross-functional teams by coordinating calendars, meetings, travel, office logistics, vendors, expenses, records, NDAs, onboarding, events, and follow-up actions. The role maintains a professional and organized office environment, handles confidential information, supports process improvements, and adapts to evolving business needs. It generally requires working onsite four days per week.

Provide in-office administrative support to two portfolio managers and the Eaton Vance Equity team: manage complex calendars, coordinate domestic/international travel, prepare expense reports and presentations, maintain compliance records, support onboarding and office logistics, partner with internal teams, and assist department meetings and special projects to improve processes.

Volunteer administrative assistant to support organizational workflows: coordinate across teams, prepare presentations and reports, support internal communications, and assist with ad-hoc support tasks to advance the nonprofit's mission.

Provides executive administrative support to four senior leaders, including complex calendar management, travel planning, meeting logistics, leadership events, presentations, communications, expense management, and administrative processes. The role requires strong organization, discretion, communication, judgment, and relationship-building while supporting a large technology and data organization. The employee must be based in the Boston area and work in-office regularly during standard business hours.

Provides administrative and operational support for the Grooming Sales and Market Strategy & Planning organization. Responsibilities include calendar and meeting management, event and customer meeting coordination, onboarding support, procurement and purchase order assistance, inventory and materials tracking, communications, office routines, field execution, and process improvement. The role is primarily onsite and requires strong organization, communication, discretion, problem-solving, and proficiency with Microsoft Office tools.

Provides administrative and secretarial support for a neurology research department. Duties include managing schedules, appointments, meetings, travel, conference calls, expense reports, correspondence, reports, minutes, spreadsheets, presentations, phone calls, transcription, proofreading, and document editing. The role also supports department applications, confidential communications, office procedures, and routine tasks under moderate supervision.

Provides calendar, meeting, conference, and travel coordination for a faculty physician. Processes and reconciles corporate card expenses and reimbursements, supports Harvard travel and Concur policy compliance, serves as an administrative contact, drafts and proofreads correspondence and reports, and assists with research and academic administrative activities. Handles confidential information and works independently in a fast-paced clinical and academic environment.

Provides high-level administrative and project coordination support to a research director and principal investigator. Responsibilities include complex scheduling, meeting and travel coordination, correspondence, document preparation, grant-related support, file management, communications, event logistics, office supply oversight, IT coordination, and monitoring project timelines. The role supports faculty, trainees, and division-wide research initiatives in a hybrid, part-time hospital setting.

Provide high-level administrative support to the VP of Commercial Operations and leadership team: manage complex calendars, travel, expense reports, contract routing, meeting logistics, onboarding coordination, records and document management, and lead departmental projects and events in a hybrid (60% on-site) environment.

Supports the Director of Operations and senior team with office management, supplier coordination, facilities support, meeting and visitor arrangements, courier logistics, stock control, customer enquiries, administrative projects, and operational planning. The role maintains office efficiency, liaises with clients and suppliers, manages records and procedures, and supports the London Production Centre while delivering professional, confidential service.