Top Administrative Assistant Jobs in Boston, MA

Provides administrative support through data entry, record maintenance, customer inquiry management, team coordination, and general organizational assistance. The role supports multiple departments, helps ensure smooth operations, and contributes to team productivity while requiring strong communication, multitasking, organizational, and collaboration skills.

Provides administrative, meeting, office, database, and executive coverage support. Responsibilities include scheduling, preparing meeting materials, supporting Board and stakeholder meetings, maintaining records, coordinating action items, managing documents, welcoming visitors, and assisting with workflow tracking. The role is part-time and hybrid, requiring onsite coverage in Boston, occasional event support, and flexibility for evening or weekend work during high-volume periods.

Provides high-level administrative support to oncology leadership, including complex calendar and travel coordination, meeting logistics, expense reporting, onboarding, office management, event planning, and SharePoint/intranet maintenance. The role manages agendas, minutes, action items, visitors, suppliers, and cross-functional partnerships while proactively improving administrative processes and supporting global administrative communities.

Provides administrative and clerical support to Finance and Information Technology Services. Responsibilities include office systems management, program logistics, project and meeting coordination, scheduling, attendance tracking, note-taking, filing, document and meeting preparation, research, report development, communications, and constituent stewardship. The role supports senior leadership, collaborates across departments, and requires occasional early morning and evening work in a hybrid setting.

Provides remote administrative support, including telephone assistance, correspondence, typing, filing, mailing, scheduling, copying, scanning, and shipping. Pulls documentation for contract requirements, performs invoice data entry, and assists with report review. Requires strong Microsoft Office skills, organization, attention to detail, communication, and dependability. Preferred experience includes federally funded grant programs and tools such as SmartSheet, Power BI, and SharePoint.

Supports the Talent Acquisition team by maintaining ATS records, updating job sheets, posting openings, coordinating interviews, organizing applications, generating recruiting reports, and assisting with onboarding. Ensures data accuracy, communicates with candidates and stakeholders, handles confidential information, and performs general administrative duties in a high-volume recruiting environment.

Provides senior administrative support in a Department of Defense setting, including records management, workflow tasker coordination, document review, leadership briefing preparation, meeting minutes, action-item follow-up, and travel planning. The role collaborates with administrative personnel, recommends task assignments, supports program and front-office operations, and identifies process efficiencies or automation opportunities. Candidates must be U.S. citizens with a current Secret clearance and at least five years of DoD administrative experience.

Provides administrative and clerical support to leadership, including scheduling, email and phone correspondence, presentations, travel arrangements, social media content, and confidential information handling. Requires strong organization, communication, multitasking, time management, attention to detail, Microsoft Office proficiency, accurate typing, and reliable internet access. Prior administrative experience is advantageous but not required.

Provides administrative and clerical support, including preparing documents, invoices, reports, correspondence, meeting materials, records, calendars, and budget information. Handles phone calls, document control, office supplies, records management, and moderately complex information analysis. Requires three or more years of administrative experience, proficiency with Microsoft Office and Adobe Acrobat, and the ability to obtain and maintain a Q security clearance.

Provides administrative support to senior leaders and cross-functional teams by coordinating calendars, meetings, travel, office logistics, vendors, expenses, records, NDAs, onboarding, events, and follow-up actions. The role maintains a professional and organized office environment, handles confidential information, supports process improvements, and adapts to evolving business needs. It generally requires working onsite four days per week.

Provide in-office administrative support to two portfolio managers and the Eaton Vance Equity team: manage complex calendars, coordinate domestic/international travel, prepare expense reports and presentations, maintain compliance records, support onboarding and office logistics, partner with internal teams, and assist department meetings and special projects to improve processes.

Volunteer administrative assistant to support organizational workflows: coordinate across teams, prepare presentations and reports, support internal communications, and assist with ad-hoc support tasks to advance the nonprofit's mission.

Provides executive administrative support to four senior leaders, including complex calendar management, travel planning, meeting logistics, leadership events, presentations, communications, expense management, and administrative processes. The role requires strong organization, discretion, communication, judgment, and relationship-building while supporting a large technology and data organization. The employee must be based in the Boston area and work in-office regularly during standard business hours.

Provides administrative and operational support for the Grooming Sales and Market Strategy & Planning organization. Responsibilities include calendar and meeting management, event and customer meeting coordination, onboarding support, procurement and purchase order assistance, inventory and materials tracking, communications, office routines, field execution, and process improvement. The role is primarily onsite and requires strong organization, communication, discretion, problem-solving, and proficiency with Microsoft Office tools.

Provides administrative and secretarial support for a neurology research department. Duties include managing schedules, appointments, meetings, travel, conference calls, expense reports, correspondence, reports, minutes, spreadsheets, presentations, phone calls, transcription, proofreading, and document editing. The role also supports department applications, confidential communications, office procedures, and routine tasks under moderate supervision.

Provides calendar, meeting, conference, and travel coordination for a faculty physician. Processes and reconciles corporate card expenses and reimbursements, supports Harvard travel and Concur policy compliance, serves as an administrative contact, drafts and proofreads correspondence and reports, and assists with research and academic administrative activities. Handles confidential information and works independently in a fast-paced clinical and academic environment.

Provides high-level administrative and project coordination support to a research director and principal investigator. Responsibilities include complex scheduling, meeting and travel coordination, correspondence, document preparation, grant-related support, file management, communications, event logistics, office supply oversight, IT coordination, and monitoring project timelines. The role supports faculty, trainees, and division-wide research initiatives in a hybrid, part-time hospital setting.

Provide high-level administrative support to the VP of Commercial Operations and leadership team: manage complex calendars, travel, expense reports, contract routing, meeting logistics, onboarding coordination, records and document management, and lead departmental projects and events in a hybrid (60% on-site) environment.

Supports the Director of Operations and senior team with office management, supplier coordination, facilities support, meeting and visitor arrangements, courier logistics, stock control, customer enquiries, administrative projects, and operational planning. The role maintains office efficiency, liaises with clients and suppliers, manages records and procedures, and supports the London Production Centre while delivering professional, confidential service.

Provides administrative support to the SCOPE Director, including calendar and email management, task tracking, meeting notes, receipts, metrics spreadsheets, and team communications. Supports team operations, campaign coordination, event logistics, retreat planning, travel, venues, agendas, and organizational projects. Requires strong organization, writing, discretion, remote collaboration, proactive follow-through, and occasional travel.

Provides front-line administrative and secretarial support for the Division of Women's Health. Responsibilities include preparing reports and correspondence, creating documents and presentations, managing schedules, arranging meetings and travel, processing expenses, handling calls, proofreading, and maintaining confidential information. The role requires strong organization, communication, judgment, time management, and proficiency with Microsoft Office and standard office procedures.

Provide administrative and technical support to attorneys and staff including time entry, phone reception, scheduling, travel and catering arrangements, document preparation and proofreading, ECF filing/transmittals, transcription, mail and file maintenance, and basic IT connectivity assistance. Assist with legal correspondence, court document preparation, and mentor others on firm processes.

Provides complex administrative and secretarial support to senior bank management. Responsibilities include serving as a liaison, preparing correspondence and presentations, managing calendars and appointments, coordinating travel, recording meeting minutes, processing disbursements and billings, maintaining expense records, and supporting compliance, audit, and operational risk controls.

Provides intermediate-level administrative and executive support to a scientific director and department. Responsibilities include scheduling, meeting and travel coordination, preparing reports, correspondence, minutes, spreadsheets, presentations, expense reports, and executive communications. The role also handles phone calls, supplies and equipment ordering, proofreading, transcription, faculty affairs, and confidential stakeholder interactions while operating with discretion and moderate autonomy.

Provides administrative support to the Market President and office, including preparing presentations, correspondence, reports, calendars, meetings, travel arrangements, expense reports, and meeting minutes. Serves as an office gatekeeper and coordinates facilities, shipping, equipment, visitor badges, and market events. Requires discretion, confidentiality, strong communication, organization, problem-solving, and Microsoft Office proficiency.