Top Administrative Assistant Jobs in Boston, MA

The Administrative Assistant provides front desk support for an Outpatient Mental Health clinic, greeting visitors, managing appointments, and overseeing office operations, requiring bilingual Spanish skills.

Support RFP and marketing operations by entering opportunities in Backstop CRM, maintaining the marketing sample library, updating PowerPoint slides, coordinating presentations and print instructions, managing portal access/passwords, preparing monthly and quarterly update emails and reports, handling ad hoc biography and slide requests, and performing other administrative tasks as needed.

Provide front-desk and administrative support to the Sr. Property Manager and staff: answer phones, greet residents, process work orders and rental applications, maintain waitlists, coordinate mailings and notices, perform scheduling, filing, supply ordering, and general office tasks.

Provide advanced administrative support to the ACX Site Leader and site leadership, manage calendars, draft communications, coordinate meetings and events, track site budget, support onboarding and travel/expenses, maintain records, and handle confidential information professionally.

Provide comprehensive administrative and operational support to the Office of Regulated Activities, including calendar and travel management (DTS), document preparation and recordkeeping, meeting and event coordination, visitor control, mail distribution, and maintaining organizational charts and emergency rosters. Serve as liaison across branches, support Protocol Review Board logistics, and ensure compliance with Army and ORA policies. Hybrid role based in Frederick, MD with two on-site days per week.

Provide administrative support for executives, manage complex calendars, coordinate travel, organize meetings, oversee projects, and maintain records. Requires strong communication and organizational skills.

Provide remote administrative and clerical support including scheduling virtual appointments, preparing and distributing reports and internal communications, maintaining filing and database systems, updating policies and procedures, and assisting managers and team members with administrative projects to ensure smooth daily operations.

Provide high-level administrative support to the CEO: manage calendar and travel, track action items, coordinate with teams and vendors, maintain KPI trackers and reports, and manage communications with discretion.

Provide high-level bilingual (English/Spanish) executive support to the CEO: manage calendar and travel, coordinate meetings, track action items and KPIs, maintain trackers/dashboards, communicate with leadership and vendors, and ensure follow-through and confidentiality.

Support daily operations by managing administrative tasks, coordinating schedules, and communication with vendors and clients. Maintain organized records and assist with various operational tasks in a remote environment.

Provide remote HR administrative support across multiple behavioral health clients, including HRIS data entry, onboarding coordination, I-9/E-Verify support, recruiting coordination, benefits assistance, recordkeeping, compliance, and ad hoc HR reporting and projects.

Provide administrative and technical support to attorneys and staff including time entry, phone reception, scheduling, travel and catering arrangements, document preparation and proofreading, ECF filing/transmittals, transcription, mail and file maintenance, and basic IT connectivity assistance. Assist with legal correspondence, court document preparation, and mentor others on firm processes.

Provide administrative support to Advisory Partners and teams including preparing reports, typing correspondence, maintaining electronic filing systems and spreadsheets, client communication, scheduling, proofreading, and multi-tasking during busy seasons.

The Administrative Assistant II role involves managing office operations, coordinating facility needs, maintaining inventory, supporting event logistics, and assisting with budget administration.

The Administrative Assistant II provides intermediate-level administrative support, including scheduling, document preparation, and communication coordination for research projects.

Performs secretarial duties for attorneys, manages case files, prepares legal documents, communicates with clients, and ensures proper filing with courts.

Provide high-level administrative support to investment professionals: manage calendars, travel and expenses, prepare presentation materials, master department systems/databases, assist with training, ensure accurate communications, maintain confidentiality, and improve departmental processes.

Provide confidential administrative and organizational support to the Dean, Program Directors, and Director of Operations. Manage calendars, schedule meetings, prepare materials, process invoices and purchase orders, coordinate events, support faculty searches and reviews, maintain records and data (including Workday), onboard assistants, and handle correspondence. Act as primary point of contact for internal and external constituencies, exercise independent judgement, and support school operations and reporting as needed.

Provide general administrative support including greeting visitors, answering calls, managing mail, records, supplies, scheduling meetings and travel, assisting HR tasks, liaising with vendors, tracking budgets, and other office duties to ensure smooth operations.

Provide administrative support including scheduling, correspondence, communications handling, filing, travel and expense coordination, event support, office supply management, and cross-departmental assistance to maintain operational efficiency.

Volunteer administrative assistant to support organizational workflows: coordinate across teams, prepare presentations and reports, support internal communications, and assist with ad-hoc support tasks to advance the nonprofit's mission.

Provide high-level administrative support to executives, manage calendars, travel arrangements, project coordination, and assist with team engagement and operational processes.

The Administrative Assistant will manage schedules, coordinate logistics, handle administrative tasks, and support leadership in a fast-paced AI technology environment.

The Administrative Assistant will support internal team operations by ensuring task completion, data management, report generation and effective communication.

Support founders in operations, community management, and business development, managing schedules, coordinating outreach, and optimizing workflows across platforms.