Top Administrative Assistant Jobs in Boston, MA

Provide high-level administrative and project support to NCRI leadership and the Project Management team: manage executive calendars, schedule and coordinate meetings and travel, prepare and edit documents, handle correspondence, maintain files and office supplies, assist with meeting logistics, support governance committees, perform literature and web searches, and help with manuscript/abstract preparation and project-related reporting.

Provide administrative and team coordination support for a remote SaaS product team. Responsibilities include managing calendars and meetings, preparing agendas, maintaining documentation, coordinating onboarding, communications, travel, equipment, supplies, and internal requests, and improving administrative processes. The role partners with Product, Engineering, Design, People, Finance, and IT to keep team operations organized and efficient.

Provide senior administrative support for engineering and land development projects: prepare proposals and submittals, manage project setup and documentation, track finances and invoicing via Vantagepoint, coordinate schedules and meetings, mentor administrative staff, and partner with leadership to improve workflows.

Provide front-desk and scheduling support for an outpatient behavioral health clinic: greet and check in clients, schedule appointments (in-person, phone, Zoom), use CareLogic and Vital for EHR and reminders, assist with billing liaison and administrative tasks, support clinical staff and Office Manager, maintain confidentiality and compliance.

Provides executive and administrative support for the Corporate Development team, including calendar management, meeting coordination, travel arrangements, expense processing, event logistics, document preparation, recordkeeping, and special projects. Partners with executive assistants and stakeholders to align priorities, manage confidential information, and improve operational efficiency in a fast-paced, in-person environment.

Provide high-level bilingual (English/Spanish) executive support to the CEO: manage calendar and travel, coordinate meetings, track action items and KPIs, maintain trackers/dashboards, communicate with leadership and vendors, and ensure follow-through and confidentiality.

Provide high-level administrative support to the CEO: manage calendar and travel, track action items, coordinate with teams and vendors, maintain KPI trackers and reports, and manage communications with discretion.

Volunteer administrative assistant to support organizational workflows: coordinate across teams, prepare presentations and reports, support internal communications, and assist with ad-hoc support tasks to advance the nonprofit's mission.

The Senior Administrative Assistant provides high-level administrative support to executives, manages schedules, coordinates meetings, and oversees office operations.

Provides administrative and operational support for underwriting and insurance departments. Responsibilities include coordinating with Accounting and Product teams, following up on premium payments, issuing cancellation notices, providing loss runs, soliciting renewal applications, managing accounts receivable, reconciling payment discrepancies, completing compliance training, supporting customers and colleagues, and assisting with ad hoc projects.

Provide administrative support including scheduling, correspondence, communications handling, filing, travel and expense coordination, event support, office supply management, and cross-departmental assistance to maintain operational efficiency.

Provide onsite administrative support to Springwell staff, especially the Quality and Contract team. Duties include data entry, reports, audit support, document organization, mail/phone/email handling, receptionist coverage, and maintaining supply and meeting spaces.

Provide front-office administrative support for the wealth management team: manage calendars and phone/visitor interactions, schedule appointments, handle mailings, scan/file documents, track client tasks and workflows, maintain office supplies and appearance, assist client events, and preserve client confidentiality while delivering professional communication.

Provide intermediate administrative support for Occupational Health: schedule and coordinate meetings, travel, and calls; prepare reports, minutes, spreadsheets, and presentations; manage phones, transcription, supplies, and confidential correspondence; follow policies and perform other assigned office duties under moderate supervision.

Provide high-level administrative and operational support to two senior product and R&D leaders: manage operating calendars, coordinate executive and cross-functional meetings, drive meeting readiness, track actions and artifacts, generate AI-enabled minutes, organize events/workshops, and support approval and travel workflows across global teams.

Provide administrative support to providers and care center coordinators including scheduling, preparing/mailing patient result and recall letters, scanning/indexing reports and encounter forms, distributing faxed results and appointment requests, scanning billing charges to RCM, and assisting with overflow tasks. Requires strong organization, attention to detail, and basic computer skills. Part-time in-person role (15–20 hours/week), Monday–Friday.

The Administrative Assistant will provide operational support to the Portfolio Leader and Director of Corporate Development, manage data and processes in Salesforce, create high-quality presentations, and assist with internal communication and administrative tasks.

Provide administrative and clerical support to attorneys and legal teams, manage electronic and paper filing, oversee workflow and billing processes, draft and proofread documents, mentor/support LSAs, maintain confidentiality, and use legal software and collaboration tools to ensure timely, accurate deliverables in a fast-paced law firm environment.

Provide high-level administrative support to Radiation Oncology physicians: manage complex calendars, coordinate meetings/conferences and travel, prepare materials and minutes, support faculty documents and onboarding, triage basic IT issues, maintain office supplies and space, and participate in departmental projects and coverage.

Provide administrative and operational HR support including onboarding/offboarding, recruitment administration, HRIS records maintenance, reporting, training documentation, compliance assistance, and responding to routine employee inquiries while handling confidential information and managing multiple priorities in a fully remote environment.

Provide high-quality administrative and operational support to the Chief Scientific Officer and research leadership. Manage calendars, meetings, travel and expense reporting, prepare materials, plan events, coordinate visitors, troubleshoot minor IT issues, support office/lab moves, and assist with department communications and special projects.

Provide high-level administrative support to executive and management teams: manage schedules and travel, coordinate and facilitate meetings, prepare and edit documents and reports, handle correspondence, maintain files and office supplies, coordinate IT and logistics, lead junior administrative staff, and assist with projects and events to ensure efficient clinical office operations.

Provide administrative support for a childcare community center: greet visitors, manage attendance and visitor logs, answer phones, handle mail and invoices, maintain supplies and files, organize meeting rooms, assist in emergencies (may lift children up to 50 lbs), attend meetings/trainings, and perform other office tasks.

Provide front-desk and clerical support for the Community Justice Support Center including client-facing communication, recordkeeping, scheduling, data entry, report preparation, office supply management, and assistance with outreach and compliance while maintaining confidentiality.

Provides remote administrative and operational support for a construction services company. Responsibilities include scheduling service appointments in Jobber, preparing invoices, maintaining service calendars, planning crew schedules, coordinating with field teams, updating job information, and following up on pending tasks. The role requires strong organization, attention to detail, Spanish fluency, basic to intermediate English, Microsoft 365 proficiency, and comfort working in a fast-moving service environment.