Top Administrative Assistant Jobs in Boston, MA

Provide administrative and clerical support to attorneys and legal teams, manage electronic and paper filing, oversee workflow and billing processes, draft and proofread documents, mentor/support LSAs, maintain confidentiality, and use legal software and collaboration tools to ensure timely, accurate deliverables in a fast-paced law firm environment.

The Senior Administrative Assistant will manage complex scheduling, coordinate meetings, provide administrative support, and assist in departmental operations for the Radiation Oncology physician group.

Volunteer administrative assistant to support organizational workflows: coordinate across teams, prepare presentations and reports, support internal communications, and assist with ad-hoc support tasks to advance the nonprofit's mission.

The Partner Alliance Director manages partner sales, drives revenue growth, recruits new partners, executes go-to-market strategies, and collaborates across teams.

Provide high-level administrative and logistical support to the VP of Global Pricing & Market Access and GPMA leadership. Manage calendars, travel, expenses, meetings, event planning, document preparation, procurement tasks, and SharePoint site administration. Lead operational workstreams, coordinate cross-functional initiatives, and support team training and large off-site and summit planning.

Provide administrative, financial, and operational support to an eight-person Healthcare & Higher Education Real Estate Advisory team. Manage calendars, travel, filing, expense reports, client billing, proposals, onboarding, correspondence, and logistics while ensuring confidentiality, accuracy, and efficient team operations.

Provide front-desk and administrative support to department faculty, students, and visitors. Duties include scheduling meetings, managing work-study coverage, troubleshooting meeting technology, tracking budgets, generating purchase orders, reconciling expenses, handling communications, filing, mail, and assisting with event planning.

Provide executive support to the CEO including calendar, travel, correspondence, and meeting materials. Coordinate procurement and supply chain activities: place and track purchase orders, monitor production and shipments, review shipping documents and compliance, and manage supplier communications. Maintain records, assist invoicing and reconciliations, prepare operational and financial reports, and use Excel, Google Workspace, QuickBooks, Power BI and AI tools. Identify process improvements and support administrative, logistics, and budgeting tasks.

The Administrative Assistant manages schedules, coordinates communications, maintains records, prepares reports, and supports executives or team members with various administrative tasks.

Provide administrative support to the President and Sales team, manage calendars, travel, expense reports (SAP Concur), and vendor relationships. Plan sales meetings, trade shows, and seminars; maintain documentation in Jira and Confluence; monitor US regulatory compliance and support process optimization with international HQ.

Provide remote administrative support including calendar management, communications, document preparation, digital filing, travel and expense coordination, onboarding assistance, meeting minutes, vendor ordering, basic invoicing, and project tracking while handling confidential information.

The Administrative Assistant will provide support by managing schedules, preparing documentation, handling communications, and coordinating office activities and supplies.

Provide administrative support to project and office managers for surveying projects: schedule and set up projects, prepare correspondence and reports, research property information, submit plans to agencies, maintain project files and CRM (Deltek), greet clients, handle mail and calls, and manage document scanning and archiving.

The Administrative Assistant will support the CHRO by managing travel, processing expense reports, scheduling meetings, and providing general administrative support.

Provide high-level administrative support to senior leaders: manage calendars and email, coordinate travel and expenses, support events and projects, prepare presentations and communications, track team engagement and administrative processes, and partner daily with executives to prioritize work in a fast-paced hybrid Boston office.

Provide administrative and sales support to store and sales team: prepare for client visits, manage orders/files, schedule appointments and deliveries, prospect via social media, maintain client communications, organize inventory, and perform light deliveries.

Provide administrative and enablement support to Sales Leaders and the Revenue team: manage calendars, travel and expenses, assist with commission reconciliation, maintain CRM and pipeline data, prepare reports and presentations, execute ABM outreach (LinkedIn, direct mail), support sales enablement tools, coordinate meetings and documentation, and assist cross-functional projects to drive sales operations efficiency.

Provide high-level administrative support to SVP and merchant leaders: manage complex calendars, coordinate travel and expenses, organize meetings and events, maintain files and records, analyze and improve office systems, support training/conferences, handle confidential matters, and complete special projects while collaborating across departments.

Provide dedicated 1:1 administrative support to the Head of North American Distribution and selected senior reports. Manage complex diaries, scheduling, meetings across time zones, travel booking, expense/T&E reporting, and operational coordination. Build strong stakeholder relationships and bring structure and consistency to a fast-paced Distribution team.

The Administrative Assistant provides operational and administrative support to the Undergraduate Academic Advising team, including scheduling, managing data, overseeing work study students, and coordinating events.

Provide advanced administrative support to three VPs in Global Sourcing & Procurement: manage complex global calendars, coordinate domestic and international travel, organize meetings and events, handle confidential communications, maintain department operations and files, support onboarding, create presentations and reports, and assist with projects, analysis, and cross-functional coordination.

Provide remote executive-level administrative support including managing communications (email/SMS/phone), basic bookkeeping and invoicing, product and order management, supply ordering, data cleanup, and project assistance. Must be tech-savvy, bilingual (English and Gujarati), work U.S. business hours (night shift in India), and use AI tools to improve efficiency.

The Administrative Assistant provides administrative and clerical support, manages patient fees, insurance verification, and maintains organized records in a clinical setting.

The Junior Administrative Assistant will support senior management, handle communications, manage schedules, coordinate meetings, and assist in documentation and travel planning.

Lead and manage a Boston-based team of Operations Partners while providing hands-on, high-level administrative support to senior leaders. Responsibilities include team coaching and performance management, complex calendar and travel coordination, event and meeting support, stakeholder partnership, and use of enterprise and AI-enabled tools to improve operational efficiency.