Top Administrative Assistant Jobs in Boston, MA

Provide high-quality administrative and operational support to the Chief Scientific Officer and research leadership. Manage calendars, meetings, travel and expense reporting, prepare materials, plan events, coordinate visitors, troubleshoot minor IT issues, support office/lab moves, and assist with department communications and special projects.

Provide high-level administrative support to executive and management teams: manage schedules and travel, coordinate and facilitate meetings, prepare and edit documents and reports, handle correspondence, maintain files and office supplies, coordinate IT and logistics, lead junior administrative staff, and assist with projects and events to ensure efficient clinical office operations.

Provide administrative support for a childcare community center: greet visitors, manage attendance and visitor logs, answer phones, handle mail and invoices, maintain supplies and files, organize meeting rooms, assist in emergencies (may lift children up to 50 lbs), attend meetings/trainings, and perform other office tasks.

Provide front-desk and clerical support for the Community Justice Support Center including client-facing communication, recordkeeping, scheduling, data entry, report preparation, office supply management, and assistance with outreach and compliance while maintaining confidentiality.

Provide administrative, financial, and operational support to an eight-person Healthcare & Higher Education Real Estate Advisory team. Manage calendars, travel, filing, expense reports, client billing, proposals, onboarding, correspondence, and logistics while ensuring confidentiality, accuracy, and efficient team operations.

Provide high-level administrative and logistical support to the VP of Global Pricing & Market Access and GPMA leadership. Manage calendars, travel, expenses, meetings, event planning, document preparation, procurement tasks, and SharePoint site administration. Lead operational workstreams, coordinate cross-functional initiatives, and support team training and large off-site and summit planning.

Provide front-desk and administrative support to department faculty, students, and visitors. Duties include scheduling meetings, managing work-study coverage, troubleshooting meeting technology, tracking budgets, generating purchase orders, reconciling expenses, handling communications, filing, mail, and assisting with event planning.

Provide front-office administrative support to the Pastoral Ministries Team: manage calendars and schedules, create communications and worship materials, maintain records and financial tracking, coordinate events, order supplies, and ensure confidentiality while supporting residents, volunteers, and staff.

Provide administrative, communications, and project coordination support for the Marketing department: manage internal communications, maintain SharePoint and marketing operations, publish content in WordPress and Klaviyo, coordinate social media/photo shoots, track marketing inventory, manage Monday.com tasks, monitor inbox and online reviews, and support events and trainings to promote Vitra Health's mission.

Provide advanced administrative support to multiple consulting professionals: manage complex calendars, travel, expenses, correspondence, event logistics, confidential requests, and back-up office functions. Coordinate with internal and external stakeholders, prioritize competing tasks, improve processes, and support office operations in a hybrid Boston role with occasional travel (approximately 10%).

Provide executive support to the CEO including calendar, travel, correspondence, and meeting materials. Coordinate procurement and supply chain activities: place and track purchase orders, monitor production and shipments, review shipping documents and compliance, and manage supplier communications. Maintain records, assist invoicing and reconciliations, prepare operational and financial reports, and use Excel, Google Workspace, QuickBooks, Power BI and AI tools. Identify process improvements and support administrative, logistics, and budgeting tasks.

Provide comprehensive administrative support to faculty and researchers: manage complex calendars and travel, prepare and edit correspondence/materials, process financial transactions, coordinate events, handle confidential information, support department operations, assist with course and research materials, and supervise student or temporary staff.

Provide administrative support to the President and Sales team, manage calendars, travel, expense reports (SAP Concur), and vendor relationships. Plan sales meetings, trade shows, and seminars; maintain documentation in Jira and Confluence; monitor US regulatory compliance and support process optimization with international HQ.

Provide administrative support to project and office managers for surveying projects: schedule and set up projects, prepare correspondence and reports, research property information, submit plans to agencies, maintain project files and CRM (Deltek), greet clients, handle mail and calls, and manage document scanning and archiving.

Manages accounts receivable operations, including payment processing, cash reconciliation, invoicing, collections, billing inquiries, refunds, and discrepancy resolution. Supports month-end close, AR aging analysis, reconciliations, journal entries, audits, documentation, and process improvements. The role requires accurate transaction handling, customer communication, accounting software proficiency, Excel reporting skills, and independent execution in a fully remote finance environment.

Provide administrative and enablement support to Sales Leaders and the Revenue team: manage calendars, travel and expenses, assist with commission reconciliation, maintain CRM and pipeline data, prepare reports and presentations, execute ABM outreach (LinkedIn, direct mail), support sales enablement tools, coordinate meetings and documentation, and assist cross-functional projects to drive sales operations efficiency.

Provide high-level administrative support to senior leaders: manage calendars and email, coordinate travel and expenses, support events and projects, prepare presentations and communications, track team engagement and administrative processes, and partner daily with executives to prioritize work in a fast-paced hybrid Boston office.

Provide administrative support including scheduling, correspondence, communications handling, filing, travel and expense coordination, event support, office supply management, and cross-departmental assistance to maintain operational efficiency.

Provide front-office administrative and engagement support for the Resident Life Department, greet residents and guests, manage clerical tasks, generate reports, assist event planning, maintain supplies and invoices, and ensure confidentiality.

Provide high-level administrative support to the People Leadership Team: manage complex executive calendars, coordinate meetings and travel, prepare expenses and purchase orders, support events and offsites, streamline administrative processes using AI and productivity tools, and handle sensitive information with discretion.

Volunteer administrative assistant to support organizational workflows: coordinate across teams, prepare presentations and reports, support internal communications, and assist with ad-hoc support tasks to advance the nonprofit's mission.

Provide front-desk and clerical support for the Community Behavioral Health Center: greet visitors, register and update patient records, assist with scheduling and reminders, collect copays, and support clinicians with documentation and EMR tasks.

Provide comprehensive administrative support to the VP of Neuroscience Discovery Research and CRC Site Leader: calendar and travel management, meeting and event coordination, telepresence support, expense and invoice processing, document and presentation preparation, onboarding and vendor coordination, file compliance, and occasional budget tracking. Interact with executives and handle confidential information.

Provide remote executive-level administrative support including managing communications (email/SMS/phone), basic bookkeeping and invoicing, product and order management, supply ordering, data cleanup, and project assistance. Must be tech-savvy, bilingual (English and Gujarati), work U.S. business hours (night shift in India), and use AI tools to improve efficiency.

The Administrative Assistant provides administrative and clerical support, manages patient fees, insurance verification, and maintains organized records in a clinical setting.