Top Administrative Assistant Jobs in Boston, MA

Provides high-level administrative support to hospital executives or department heads. Manages complex calendars, meetings, correspondence, confidential information, office operations, budgets, invoices, vendors, and departmental projects. Coordinates communications with internal and external stakeholders, tracks deadlines, prepares reports and presentations, and improves administrative processes. The role requires strong organization, discretion, communication, accuracy, and advanced Microsoft Office skills.

Processes and releases customer orders, reviews revisions, coordinates shipping and manufacturing updates, resolves order inquiries, prepares export documentation, processes invoices, monitors customer requests, and generates order and backlog reports. The role supports accurate, timely fulfillment and customer communication from an on-site manufacturing plant.

Provides comprehensive administrative support to Medical Affairs and Field Medical leadership in a fully remote biopharmaceutical company. Responsibilities include calendar and meeting coordination, travel and expense management, document and records administration, conference and advisory board support, training coordination, budget and invoice tracking, contracting, and fleet or car allowance administration. The role requires discretion, strong organization, multitasking, independent judgment, and collaboration across internal and external partners.

Provides comprehensive administrative and office management support for a Capital Markets/Advisory team. Responsibilities include stakeholder communication, calendar and travel planning, expense management, invoice processing, supplies and printer coordination, conference registrations, presentation preparation, business continuity support, and oversight of office maintenance issues. The role requires discretion, strong communication, organization, multitasking, problem-solving, and attention to deadlines and confidentiality.

Support the CISO and technology leadership team by managing complex calendars, meetings, communications, events, travel, onboarding and offboarding, reporting, time tracking, procurement, invoices, vendors, and confidential administrative processes. Coordinate global meetings, governance forums, executive visitors, contractor resources, budgets, purchase requests, and organizational documentation while improving team efficiency and ensuring leaders remain organized and informed.

Provides administrative support through data entry, record maintenance, customer inquiry management, team coordination, and general organizational assistance. The role supports multiple departments, helps ensure smooth operations, and contributes to team productivity while requiring strong communication, multitasking, organizational, and collaboration skills.

Provides administrative support for outpatient specialty clinics, including insurance eligibility verification, referrals, prior authorizations, medical records, patient intake, appointment and surgery scheduling, physician communication, billing support, and documentation in electronic medical records. Requires strong customer service, confidentiality, communication, computer skills, and knowledge of CPT and ICD-10 codes.

Provides high-level administrative support to executives by managing schedules, appointments, travel arrangements, correspondence, reports, presentations, meetings, confidential information, events, and stakeholder communications. The role requires strong organization, communication, discretion, multitasking, and proficiency with office management systems and Microsoft Office tools.

Provides advanced administrative support to Planning and Allocation leaders, including calendar management, meeting coordination, travel arrangements, expense processing, reporting, records management, administrative project oversight, and issue resolution. The role also supports office systems, trains associates, coordinates home-office meetings, and provides backup support to other administrative assistants. This hybrid position requires at least two days per week in the Framingham, Massachusetts office.

Provide administrative support including scheduling, correspondence, communications handling, filing, travel and expense coordination, event support, office supply management, and cross-departmental assistance to maintain operational efficiency.

Oversees daily administrative unit operations, monitors workflow and work quality, supports staff, faculty, and students, resolves operational issues, supervises staff, schedules work, reviews performance, prepares reports, and assists with budgets, payments, and inventory.

Provides autonomous executive administrative support to the CFO and VP of Strategy. Responsibilities include managing complex calendars, coordinating domestic and international travel, reconciling expenses, organizing leadership meetings and events, resolving scheduling conflicts, and coordinating logistics, facilities, technology, visitors, and cross-functional activities. The role requires onsite work in Waltham, Massachusetts and occasional travel of up to 10%.

Provides high-level administrative support to multiple executives through calendar and travel coordination, expense reporting, communications management, presentation preparation, meeting logistics, interview scheduling, organizational chart maintenance, and credit card reconciliation. Handles confidential information and collaborates across departments in a fast-paced environment.

Provides administrative support to attorneys and consultants, including calendar and meeting management, travel coordination, expense tracking, client file maintenance, legal document preparation, proofreading, court filing support, research, and correspondence. The role requires strong organization, discretion, communication, multitasking, and knowledge of state and federal filing procedures, legal software, Microsoft Office, and e-filing systems.

Provides administrative support through schedule and calendar management, file maintenance, meeting logistics, expense and credit card reporting, correspondence, call and email routing, hospitality, and team coordination. The role requires confidentiality, organization, communication, multitasking, and Microsoft Office proficiency. It also includes fundraising a mutually agreed portion of salary through personal donor support.

Provides comprehensive administrative support to Air Force program leadership and contracting teams. Responsibilities include managing taskers, suspense actions, records, schedules, meetings, correspondence, reports, SharePoint and Teams resources, personnel processing, travel coordination, training events, and inspection readiness. The role supports workflow management, office operations, process improvement, and communication with senior military and civilian stakeholders at Hanscom AFB.

Provides remote administrative support to leadership, including calendar management, meeting scheduling, travel arrangements, expense tracking, event planning, project coordination, presentations, and cross-functional communication. The role manages confidential information, supports People Operations, and helps leaders stay organized in a fast-paced environment while using Google Workspace and AI tools to improve efficiency.

Provides high-level administrative support to executives and management teams by managing schedules, correspondence, meetings, documents, office supplies, equipment, and stakeholder communications. Coordinates logistics, supports special projects and events, monitors timelines, and may lead junior administrative staff. The role requires strong organization, communication, multitasking, and familiarity with hospital administration processes.

Provides administrative support for outpatient specialty clinics, including verifying insurance benefits, securing referrals and prior authorizations, documenting records, scheduling surgeries and appointments, preparing medical records, supporting physicians, and coordinating with hospital staff. Handles patient information, billing, correspondence, and telephone communication while maintaining confidentiality and delivering professional customer service.

Provides senior administrative support to a Radiation Oncology physician group, managing complex calendars, meetings, conferences, travel logistics, documents, faculty correspondence, onboarding, office supplies, and administrative processes. Coordinates academic and operational activities, records meeting minutes, supports basic technology issues and websites, handles confidential information, and assists with departmental projects. This is a hybrid role with three onsite and two remote days weekly.

Supports sales professionals and store leaders by preparing client visits, coordinating orders and files, scheduling appointments and deliveries, managing calendars, organizing inventory, and communicating with clients and vendors. The role also involves prospecting through social media, sending promotional messages, maintaining referral records, and supporting sales processes. Regular onsite attendance, customer service, basic accounting, technology proficiency, multitasking, lifting up to 30 pounds, and a valid driver’s license are required.

Provides administrative and operational support by managing calendars, meetings, travel, correspondence, records, office supplies, confidential information, and special projects. Requires strong communication, organization, discretion, attention to detail, and independent decision-making while supporting organizational priorities and handling protected information in compliance with privacy standards.

Provides high-level administrative and scheduling support to Neurology leadership, providers, and the Headache Fellowship Program. Coordinates fellowship applications, interviews, onboarding, offboarding, calendars, clinical rotations, provider schedules, meetings, communications, records, reports, events, and program metrics across multiple clinical sites. Maintains confidential information, supports special projects and accreditation activities, manages office resources, and serves as a liaison among providers, fellows, faculty, and administrative teams.

Provides high-level administrative and operational support to the SVP and US Affiliate Leadership Team. Responsibilities include complex calendar management, meeting and event coordination, travel arrangements, expense reporting, document preparation, action-item tracking, cross-functional coordination, budget and invoice support, and process improvement. The role requires discretion, sound judgment, strong organization, and proactive management of executive and affiliate operations.

Provides routine administrative and secretarial support for Pathology departments at Newton-Wellesley Hospital and Brigham and Women’s Faulkner Hospital. Duties include preparing reports and correspondence, creating spreadsheets and presentations, managing schedules, arranging meetings and travel, processing expense reports, answering calls, ordering supplies, and performing transcription or proofreading. This onsite entry-level role operates under moderate supervision, works weekday day shifts, and may require vacation coverage at another hospital site.