Top Administrative Assistant Jobs in Boston, MA

Provide administrative support including scheduling, correspondence, communications handling, filing, travel and expense coordination, event support, office supply management, and cross-departmental assistance to maintain operational efficiency.

Prepares, proofs, and coordinates U.S. patent prosecution filings for patent attorneys, agents, and technology specialists. Manages attorney dockets, office action response shells, client reporting workflows, virtual files, and vendor orders for drawings and sequence listings. Coordinates with foreign filing and prior art teams while ensuring timely, compliant submissions. Performs general administrative duties and may work overtime as needed.

Provides onsite administrative support to Springwell’s Quality and Contract team, including project materials, data entry, reports, vendor audit support, contract documentation, correspondence, filing, reception coverage, and office organization. Requires strong organization, attention to detail, flexibility, independent work, teamwork, and proficiency with word processing, spreadsheet, and database applications.

Provide high-level administrative support to senior leaders: manage complex calendars, coordinate meetings/events and travel, handle communications and expense reporting, prepare presentations, support department operations and special projects, and mentor other administrative staff.

Provide high-level administrative support to senior leaders: manage complex calendars, coordinate meetings/events and travel, prepare expenses/presentations, support department operations, mentor other admins, and drive special projects with discretion and excellent organization.

Provides administrative support to the Office of the General Counsel and Strategic Litigation Unit, including loan forgiveness certification processing, correspondence, legal document handling, filing, scheduling, reception, website updates, and confidential records management. The role also supports client documentation requests, office procedures, and projects that improve legal representation and client services.

Provides high-level administrative support to executives and management, including schedule and meeting coordination, correspondence, document preparation, filing, office supply oversight, equipment support, stakeholder communication, and special project assistance. The role monitors timelines, coordinates logistics, and may lead junior administrative staff. It requires strong organization, communication, multitasking, attention to detail, and proficiency with Microsoft Office.

Provides administrative and clerical support to an orthopedic and sports medicine team. Responsibilities include answering calls, greeting visitors, managing calendars and appointments, coordinating meetings, preparing documents and reports, maintaining files and communications, and handling confidential information. The role requires strong organization, communication, customer service, and basic Microsoft Office skills in an onsite hospital environment.

Provides administrative and secretarial support for clinical research projects, investigators, and governance committees. Responsibilities include scheduling meetings, coordinating travel and conferences, processing reimbursements, ordering supplies, maintaining calendars and filing systems, proofreading documents, preparing reports and manuscripts, conducting literature searches, organizing data, and managing communications. The role requires flexibility, independence, confidentiality, and proficiency with office procedures, Microsoft Office, medical terminology, and meeting documentation.

Provides broad administrative support for a business unit, office, department, or job site. Responsibilities include calendar and meeting coordination, expense reporting, correspondence and presentation preparation, office supply ordering, and organizing training sessions and events. The role may also coordinate annual training needs, schedules, communications, materials, reminders, and catering while supporting teams in a fast-paced construction environment.

Provides administrative and front-desk support for the Office of Student Academic Affairs. Serves as a primary contact for students, parents, and visitors; schedules appointments and meetings; manages office operations, records, budgets, supplies, communications, and work-study coverage; enters and reports data; supports events; and assists with meeting technology and student inquiries.

Provides administrative support to healthcare providers, care coordinators, and clinic managers. Responsibilities include maintaining schedules, preparing and mailing patient and recall letters, scanning and indexing medical and billing documents, distributing faxed results and appointment requests, and assisting with overflow administrative work. Requires strong organization, attention to detail, computer skills, and a high school diploma or GED. This is an in-person, part-time role with weekday hours.

Provides clerical and receptionist support for a YMCA community services program serving youth involved with the Massachusetts juvenile justice system. Responsibilities include managing schedules, reports, records, office supplies, data entry, meeting minutes, document transfers, maintenance requests, and meeting or event coordination. The role requires Microsoft Office proficiency, accurate communication, youth-service experience, knowledge of juvenile justice procedures, and a valid Massachusetts driver’s license.

Provides senior administrative support to consulting professionals, including complex calendar management, travel booking, expense and time reporting, document preparation, confidential information handling, event coordination, and office services. The role requires prioritizing competing demands, supporting senior leaders, coordinating internal and external stakeholders, managing urgent requests, and providing backup for office management and administrative teams in a hybrid Boston environment.

Support two senior engineering executives through calendar management, meeting preparation, travel and expense coordination, event planning, schedule optimization, and follow-up on action items. The role partners with executive assistants and leadership support teams, prepares documents and presentations, reconciles budgets, and handles administrative projects. Success requires strong organization, discretion, professionalism, independent judgment, adaptability, and the ability to thrive in a fast-paced company.

Provides administrative and operational support for a nonprofit Indigenous stewardship network. Responsibilities include office and records management, scheduling, correspondence, financial administration, donor and grant support, HR assistance, program logistics, communications, board governance, and compliance. Requires nonprofit or comparable administrative experience, preferably with Tribal or Native organizations, plus proficiency with Microsoft Suite and experience processing invoices and reconciling bank statements.

Provide executive-style administrative support including calendar and travel booking, meeting coordination, email correspondence and proofreading, purchase/work order submission, phone/reception coverage, office maintenance reporting, and ad hoc departmental projects while handling confidential information and multiple priorities.

Provides administrative and accessibility support to a university professor with a dexterity impairment. Responsibilities include managing correspondence, calendars, digital documents, office accessibility, student worker coordination, basic financial tasks, expense tracking, project coordination, and computer interaction requiring precise pointer use. The role also supports assistive technology and keyboard-based workflows while maintaining organized, accessible, and efficient operations.

Provides administrative support through data entry, record maintenance, customer inquiry management, team coordination, and general organizational assistance. The role supports multiple departments, helps ensure smooth operations, and contributes to team productivity while requiring strong communication, multitasking, organizational, and collaboration skills.

Provides administrative and clerical support to Finance and Information Technology Services. Responsibilities include office systems management, program logistics, project and meeting coordination, scheduling, attendance tracking, note-taking, filing, document and meeting preparation, research, report development, communications, and constituent stewardship. The role supports senior leadership, collaborates across departments, and requires occasional early morning and evening work in a hybrid setting.

Represents Massachusetts state agencies and officials in constitutional and administrative law litigation, including trial and appellate matters in state and federal courts. Defends statutes, regulations, policies, programs, and administrative decisions while handling constitutional issues, statutory interpretation, and agency authority disputes. Requires strong legal writing, independent litigation ability, public-service commitment, and familiarity with constitutional, administrative, civil, and appellate procedure.

Provides administrative and clerical support to leadership, including scheduling, email and phone correspondence, presentations, travel arrangements, social media content, and confidential information handling. Requires strong organization, communication, multitasking, time management, attention to detail, Microsoft Office proficiency, accurate typing, and reliable internet access. Prior administrative experience is advantageous but not required.

Provides administrative support to senior leaders and cross-functional teams by coordinating calendars, meetings, travel, office logistics, vendors, expenses, records, NDAs, onboarding, events, and follow-up actions. The role maintains a professional and organized office environment, handles confidential information, supports process improvements, and adapts to evolving business needs. It generally requires working onsite four days per week.

Provide in-office administrative support to two portfolio managers and the Eaton Vance Equity team: manage complex calendars, coordinate domestic/international travel, prepare expense reports and presentations, maintain compliance records, support onboarding and office logistics, partner with internal teams, and assist department meetings and special projects to improve processes.

Supports clinical study and laboratory operations by managing device and supply inventories, maintaining records and study files, tracking shipments, preparing devices, installing applications, supporting audits, processing purchases, and organizing lab facilities. Provides administrative and logistical support for clinical study startup, meetings, events, and documentation while following health, safety, and good clinical practice requirements.