Top Administrative Assistant Jobs in Boston, MA

Provides remote administrative and executive support to managers, executives, and teams. Responsibilities include tracking projects and deadlines, drafting communications, preparing reports and presentations, coordinating meetings, managing calendars, organizing files and databases, coordinating vendors, supporting travel and events, tracking expenses, and handling confidential information. Requires strong organization, communication, discretion, and proficiency with Google Workspace and Microsoft Office.

Provides clerical and reporting support to the Finance Department aboard a cruise ship. Responsibilities include credit card and gift order reconciliation, food cost reporting, transaction documentation, vendor invoice administration, inventory and bar counts, end-of-voyage reporting, guest statement processing, and maintaining onboard guest records. The role requires hospitality finance experience, accounting knowledge, strong communication and planning skills, computer proficiency, physical ability to work aboard a vessel, and availability seven days per week.

Provides front-desk and administrative support for patients, visitors, providers, and staff. Responsibilities include greeting visitors, answering phones, scheduling appointments, maintaining records, coordinating communications, managing calendars, handling correspondence, performing clerical tasks, and supporting organized clinic operations. Requires strong customer service, communication, organization, multitasking, confidentiality, and computer skills in a professional or healthcare environment.

Volunteer administrative assistant to support organizational workflows: coordinate across teams, prepare presentations and reports, support internal communications, and assist with ad-hoc support tasks to advance the nonprofit's mission.

Provides high-level administrative support to Life Sciences professionals by managing complex calendars, communications, meetings, visitors, domestic and international travel, expenses, conferences, vendors, and ad hoc projects. The role requires discretion, strong organization, multitasking, professionalism, and the ability to prioritize competing deadlines in a fast-paced environment.

Provides administrative and clerical support to Finance and Information Technology Services. Responsibilities include office systems management, program logistics, project and meeting coordination, scheduling, attendance tracking, note-taking, filing, document and meeting preparation, research, report development, communications, and constituent stewardship. The role supports senior leadership, collaborates across departments, and requires occasional early morning and evening work in a hybrid setting.

Provides high-level administrative support to consulting professionals, including complex calendar management, travel booking, expense and time reporting, document preparation, confidential information handling, event coordination, and office services. The role requires prioritizing competing demands, resolving scheduling issues, supporting senior stakeholders, coordinating internal and external parties, assisting with facilities and reception coverage, and improving administrative processes. It is hybrid in Boston and includes approximately 10% travel.

Provides comprehensive administrative and office management support for a Capital Markets/Advisory team. Responsibilities include stakeholder communication, calendar and travel planning, expense management, invoice processing, supplies and printer coordination, conference registrations, presentation preparation, business continuity support, and oversight of office maintenance issues. The role requires discretion, strong communication, organization, multitasking, problem-solving, and attention to deadlines and confidentiality.

Provides confidential, proactive executive administrative support to the EVP and Chief Marketing Officer. Responsibilities include complex calendar and meeting management, domestic and international travel coordination, email triage, information management, meeting materials, expense and budget administration, project oversight, and support for leadership meetings and events. The role also coordinates across global marketing administrators, provides backup and guidance, manages sensitive information, and represents the executive professionally in a hybrid corporate environment.

Provides comprehensive administrative and executive support to Air Force program leadership and contracting teams. Responsibilities include tracking taskers and suspense actions, maintaining records and contract files, managing calendars and personnel processing, coordinating meetings, administering SharePoint and collaboration resources, preparing correspondence and reports, supporting travel coordination, and maintaining inspection readiness. Requires extensive DoD experience, Air Force organizational knowledge, advanced Microsoft Office skills, and a current Secret clearance.

Provides high-level administrative support to hospital executives or department heads. Manages complex calendars, meetings, correspondence, confidential information, office operations, budgets, invoices, vendors, and departmental projects. Coordinates communications with internal and external stakeholders, tracks deadlines, prepares reports and presentations, and improves administrative processes. The role requires strong organization, discretion, communication, accuracy, and advanced Microsoft Office skills.

Support the CISO and technology leadership team by managing complex calendars, meetings, communications, events, travel, onboarding and offboarding, reporting, time tracking, procurement, invoices, vendors, and confidential administrative processes. Coordinate global meetings, governance forums, executive visitors, contractor resources, budgets, purchase requests, and organizational documentation while improving team efficiency and ensuring leaders remain organized and informed.

Provides administrative support for outpatient specialty clinics, including insurance eligibility verification, referrals, prior authorizations, medical records, patient intake, appointment and surgery scheduling, physician communication, billing support, and documentation in electronic medical records. Requires strong customer service, confidentiality, communication, computer skills, and knowledge of CPT and ICD-10 codes.

Provides high-level administrative support to executives by managing schedules, appointments, travel arrangements, correspondence, reports, presentations, meetings, confidential information, events, and stakeholder communications. The role requires strong organization, communication, discretion, multitasking, and proficiency with office management systems and Microsoft Office tools.

Provides advanced administrative support to Planning and Allocation leaders, including calendar management, meeting coordination, travel arrangements, expense processing, reporting, records management, administrative project oversight, and issue resolution. The role also supports office systems, trains associates, coordinates home-office meetings, and provides backup support to other administrative assistants. This hybrid position requires at least two days per week in the Framingham, Massachusetts office.

Provide administrative support including scheduling, correspondence, communications handling, filing, travel and expense coordination, event support, office supply management, and cross-departmental assistance to maintain operational efficiency.

Oversees daily administrative unit operations, monitors workflow and work quality, supports staff, faculty, and students, resolves operational issues, supervises staff, schedules work, reviews performance, prepares reports, and assists with budgets, payments, and inventory.

Provides autonomous executive administrative support to the CFO and VP of Strategy. Responsibilities include managing complex calendars, coordinating domestic and international travel, reconciling expenses, organizing leadership meetings and events, resolving scheduling conflicts, and coordinating logistics, facilities, technology, visitors, and cross-functional activities. The role requires onsite work in Waltham, Massachusetts and occasional travel of up to 10%.

Provides administrative support through schedule and calendar management, file maintenance, meeting logistics, expense and credit card reporting, correspondence, call and email routing, hospitality, and team coordination. The role requires confidentiality, organization, communication, multitasking, and Microsoft Office proficiency. It also includes fundraising a mutually agreed portion of salary through personal donor support.

Provides comprehensive administrative support to Air Force program leadership and contracting teams. Responsibilities include managing taskers, suspense actions, records, schedules, meetings, correspondence, reports, SharePoint and Teams resources, personnel processing, travel coordination, training events, and inspection readiness. The role supports workflow management, office operations, process improvement, and communication with senior military and civilian stakeholders at Hanscom AFB.

Provides remote administrative support to leadership, including calendar management, meeting scheduling, travel arrangements, expense tracking, event planning, project coordination, presentations, and cross-functional communication. The role manages confidential information, supports People Operations, and helps leaders stay organized in a fast-paced environment while using Google Workspace and AI tools to improve efficiency.

Provides high-level administrative support to executives and management teams by managing schedules, correspondence, meetings, documents, office supplies, equipment, and stakeholder communications. Coordinates logistics, supports special projects and events, monitors timelines, and may lead junior administrative staff. The role requires strong organization, communication, multitasking, and familiarity with hospital administration processes.

Provides senior administrative support to a Radiation Oncology physician group, managing complex calendars, meetings, conferences, travel logistics, documents, faculty correspondence, onboarding, office supplies, and administrative processes. Coordinates academic and operational activities, records meeting minutes, supports basic technology issues and websites, handles confidential information, and assists with departmental projects. This is a hybrid role with three onsite and two remote days weekly.

Supports sales professionals and store leaders by preparing client visits, coordinating orders and files, scheduling appointments and deliveries, managing calendars, organizing inventory, and communicating with clients and vendors. The role also involves prospecting through social media, sending promotional messages, maintaining referral records, and supporting sales processes. Regular onsite attendance, customer service, basic accounting, technology proficiency, multitasking, lifting up to 30 pounds, and a valid driver’s license are required.

Provides administrative and operational support by managing calendars, meetings, travel, correspondence, records, office supplies, confidential information, and special projects. Requires strong communication, organization, discretion, attention to detail, and independent decision-making while supporting organizational priorities and handling protected information in compliance with privacy standards.