Top Administrative Assistant Jobs in Boston, MA

Provides front-desk and administrative support for attorneys and office staff. Responsibilities include answering phones, managing mail, coordinating vendors and service providers, preparing and filing documents, handling copying and scanning, maintaining office-supply inventory, supporting records storage, replenishing printers and copiers, and keeping conference rooms and kitchen areas organized.

Provides high-level administrative support to executives and management teams by managing schedules, correspondence, meetings, documents, office supplies, equipment, and stakeholder communications. Coordinates logistics, supports special projects and events, monitors timelines, and may lead junior administrative staff. The role requires strong organization, communication, multitasking, and familiarity with hospital administration processes.

Provides administrative support for outpatient specialty clinics, including verifying insurance benefits, securing referrals and prior authorizations, documenting records, scheduling surgeries and appointments, preparing medical records, supporting physicians, and coordinating with hospital staff. Handles patient information, billing, correspondence, and telephone communication while maintaining confidentiality and delivering professional customer service.

Provides senior administrative support to a Radiation Oncology physician group, managing complex calendars, meetings, conferences, travel logistics, documents, faculty correspondence, onboarding, office supplies, and administrative processes. Coordinates academic and operational activities, records meeting minutes, supports basic technology issues and websites, handles confidential information, and assists with departmental projects. This is a hybrid role with three onsite and two remote days weekly.

Supports sales professionals and store leaders by preparing client visits, coordinating orders and files, scheduling appointments and deliveries, managing calendars, organizing inventory, and communicating with clients and vendors. The role also involves prospecting through social media, sending promotional messages, maintaining referral records, and supporting sales processes. Regular onsite attendance, customer service, basic accounting, technology proficiency, multitasking, lifting up to 30 pounds, and a valid driver’s license are required.

Provide administrative support including scheduling, correspondence, communications handling, filing, travel and expense coordination, event support, office supply management, and cross-departmental assistance to maintain operational efficiency.

Provides administrative and reporting support for healthcare facility operations. Maintains work order, maintenance, service order, leak, equipment, and recovery plan trackers; compiles status reports and meeting materials; follows up on missing information; tracks deadlines, approvals, purchase orders, and closeout documentation; organizes files and action items; and flags overdue or conflicting information for operations leadership.

Provide high-level administrative and project support for leadership: manage complex calendars, coordinate meetings and travel, prepare expenses and presentations, support department operations and events, handle communications, mentor other admins, and act with discretion and judgment in a fast-paced corporate environment.

Provide high-level administrative support: manage complex calendars, coordinate meetings and travel, prepare expense reports and presentations, support department operations and special initiatives, mentor administrative staff, and serve as a trusted, discreet partner to leadership.

Provides administrative support to public defender attorneys, including opening and closing cases, conflict checks, legal document preparation, filing, scanning, record requests, transcription requests, reception, telephone services, and communication with internal and external contacts. Maintains confidentiality and supports attorneys representing indigent adults in criminal cases.

Provides administrative and operational support by managing calendars, meetings, travel, correspondence, records, office supplies, confidential information, and special projects. Requires strong communication, organization, discretion, attention to detail, and independent decision-making while supporting organizational priorities and handling protected information in compliance with privacy standards.

Provides high-level administrative and scheduling support to Neurology leadership, providers, and the Headache Fellowship Program. Coordinates fellowship applications, interviews, onboarding, offboarding, calendars, clinical rotations, provider schedules, meetings, communications, records, reports, events, and program metrics across multiple clinical sites. Maintains confidential information, supports special projects and accreditation activities, manages office resources, and serves as a liaison among providers, fellows, faculty, and administrative teams.

Provides high-level administrative and operational support to the SVP and US Affiliate Leadership Team. Responsibilities include complex calendar management, meeting and event coordination, travel arrangements, expense reporting, document preparation, action-item tracking, cross-functional coordination, budget and invoice support, and process improvement. The role requires discretion, sound judgment, strong organization, and proactive management of executive and affiliate operations.

Provides routine administrative and secretarial support for Pathology departments at Newton-Wellesley Hospital and Brigham and Women’s Faulkner Hospital. Duties include preparing reports and correspondence, creating spreadsheets and presentations, managing schedules, arranging meetings and travel, processing expense reports, answering calls, ordering supplies, and performing transcription or proofreading. This onsite entry-level role operates under moderate supervision, works weekday day shifts, and may require vacation coverage at another hospital site.

Provides routine administrative and secretarial support for the pathology department. Duties include scheduling, preparing reports and correspondence, creating documents and spreadsheets, coordinating meetings and travel, answering calls, managing supplies, completing expense reports, and proofreading or transcription. The role is part-time, onsite, and performed under moderate supervision.

Provides administrative and operational support to consulting professionals, including calendar and travel management, expense reporting, meeting coordination, client documentation, deliverable formatting and proofreading, onboarding support, vendor and stakeholder communication, and front-desk backup. The role also handles special projects, supports proposals and presentations, mentors junior staff, and leads internal initiatives. The position follows an 8:00 a.m.–5:00 p.m. schedule in a hybrid Boston office environment.

Provides reception, mail, meeting, event, office inventory, database, onboarding, and general administrative support. Coordinates vendors, office logistics, client meetings, and events; maintains welcoming office conditions; supports Tax Operations during peak periods; and uses Microsoft Office, Excel, and AI tools to improve workflows. Requires strong organization, communication, attention to detail, multitasking, and willingness to work overtime in-office as required.

Provides comprehensive administrative support to the Firm Operations leadership team, including calendar and travel coordination, expense processing, meeting and event logistics, presentation preparation, document formatting, records management, action-item tracking, and local office support. The role requires professionalism, discretion, strong organization, attention to detail, and effective communication while handling confidential information and supporting special projects.

Provides onsite administrative support to Springwell’s Quality and Contract team, including project materials, data entry, reports, vendor audit support, contract documentation, correspondence, filing, reception coverage, and office organization. Requires strong organization, attention to detail, flexibility, independent work, teamwork, and proficiency with word processing, spreadsheet, and database applications.

Provide high-level administrative support to senior leaders: manage complex calendars, coordinate meetings/events and travel, handle communications and expense reporting, prepare presentations, support department operations and special projects, and mentor other administrative staff.

Provide high-level administrative support to senior leaders: manage complex calendars, coordinate meetings/events and travel, prepare expenses/presentations, support department operations, mentor other admins, and drive special projects with discretion and excellent organization.

Provides administrative and clerical support to an orthopedic and sports medicine team. Responsibilities include answering calls, greeting visitors, managing calendars and appointments, coordinating meetings, preparing documents and reports, maintaining files and communications, and handling confidential information. The role requires strong organization, communication, customer service, and basic Microsoft Office skills in an onsite hospital environment.

Provides administrative and secretarial support for clinical research projects, investigators, and governance committees. Responsibilities include scheduling meetings, coordinating travel and conferences, processing reimbursements, ordering supplies, maintaining calendars and filing systems, proofreading documents, preparing reports and manuscripts, conducting literature searches, organizing data, and managing communications. The role requires flexibility, independence, confidentiality, and proficiency with office procedures, Microsoft Office, medical terminology, and meeting documentation.

Provides broad administrative support for a business unit, office, department, or job site. Responsibilities include calendar and meeting coordination, expense reporting, correspondence and presentation preparation, office supply ordering, and organizing training sessions and events. The role may also coordinate annual training needs, schedules, communications, materials, reminders, and catering while supporting teams in a fast-paced construction environment.

Provides administrative and front-desk support for the Office of Student Academic Affairs. Serves as a primary contact for students, parents, and visitors; schedules appointments and meetings; manages office operations, records, budgets, supplies, communications, and work-study coverage; enters and reports data; supports events; and assists with meeting technology and student inquiries.