Top Administrative Assistant Jobs in Boston, MA

Provides high-level administrative and operational support to four Vice Presidents in R&D Oncology. Responsibilities include complex calendar and travel management, expense reconciliation, communications coordination, meeting and event logistics, deadline tracking, purchase orders, invoices, onboarding, organizational records, and coordination with Facilities, IT, and HR. The role also supports the CMO Executive Assistant and requires confidentiality, strong organization, cross-time-zone collaboration, and periodic onsite attendance near Marlborough, Massachusetts.

Serves as the primary administrative contact for a university mathematics department. Provides front desk and community support, manages purchasing and budgets, maintains records and correspondence, coordinates rooms and facilities, manages communications, and plans department events. The role also supports travel and reimbursements, handles inquiries, liaises with university offices, and independently manages competing priorities with professionalism, discretion, and strong organizational skills.

Provides administrative support to attorneys in a public defender office. Responsibilities include opening and closing cases, conducting conflict checks, preparing legal documents, processing CORI requests and subpoenas, filing and scanning records, handling telephone and reception services, and communicating with internal and external contacts. The role requires strong organization, confidentiality, communication, typing, document formatting, and interpersonal skills, with legal office and foreign language experience preferred.

Provides administrative and office support to investment teams, including scheduling, presentations, communications, travel arrangements, expense reports, invoice management, conference coordination, guest reception, and special events. The role requires strong multitasking, prioritization, discretion, communication, and interpersonal skills while supporting teams across global locations in a fast-paced environment.

Provides administrative and office support to investment teams, including scheduling, presentations, communications, travel arrangements, expense reports, invoices, conference rooms, events, guest reception, filing, and special projects. The role requires prioritizing support for multiple stakeholders, handling sensitive information discreetly, coordinating with global colleagues, and working effectively in a fast-paced office environment.

Provides administrative and front-desk support for an affordable housing community. Responsibilities include maintaining files, ordering supplies, processing mail and documents, coordinating expenses and travel arrangements, managing building access and onboarding, documenting resident work orders, assisting with recertification documentation, preparing check requests and presentations, scheduling meetings, and greeting visitors. Requires strong organization, communication, recordkeeping, and basic computer skills.

Provides high-level administrative and project support to the Director of Research and senior teams. Responsibilities include managing calendars, coordinating meetings and events, preparing documents and communications, maintaining files and systems, supporting faculty recruitment and research programs, processing invoices and expenses, tracking evaluations and metrics, managing supplies, and assisting with grant-related materials.

Provides high-level administrative support to the Public Defender Division’s senior leadership and management team. Responsibilities include calendar and travel coordination, correspondence, document organization, client communications, case-management support, statistical reporting, expense reports, project assistance, and cross-division communication. The role requires confidentiality, discretion, strong organizational skills, and the ability to manage multiple priorities in a high-demand legal environment.

Provides high-level administrative and operational support to the VP of Manufacturing Operations. Responsibilities include complex calendar management, meeting coordination, domestic and international travel arrangements, executive communications, confidential information handling, stakeholder coordination, onsite events and leadership visits, expense processing, follow-through on priorities, and process improvement. The role is primarily onsite in San Jose with occasional support at the Sunnyvale facility.

Provides administrative and office support by managing schedules, travel arrangements, communications, visitors, meetings, reports, presentations, filing, and office supplies. Screens calls, transcribes meeting minutes, conducts research, and assists management and visitors while maintaining a professional and positive workplace experience.

Serve as the clinic's first point of contact: greet and check in patients, manage appointment scheduling, answer phones, maintain patient records, assist with billing/insurance verification, and provide general administrative support while ensuring HIPAA compliance.

Provide general administrative support including greeting visitors, answering calls, managing mail, records, supplies, scheduling meetings and travel, assisting HR tasks, liaising with vendors, tracking budgets, and other office duties to ensure smooth operations.

Supports multiple commercial litigation attorneys with file and client management, document formatting, proofreading, editing, federal and state e-filing, time entry, billing, expense reimbursements, travel arrangements, and general administrative tasks. Requires strong communication, organization, multitasking, proofreading, and time-management skills, along with experience using Microsoft Office, PDF editing, legal, timekeeping, and document management software.

Provides administrative and scheduling support to the CTO and IT leadership team. Coordinates meetings, events, onboarding and offboarding, travel, calendars, invoices, purchase orders, vendor documentation, presentations, and departmental communications. Collaborates with HR, Finance, Procurement, Facilities, and other internal teams while maintaining records and supporting IT department projects. Uses technology and AI-enabled tools to improve administrative efficiency.

Provides front-desk and administrative support for patients, visitors, providers, and staff. Responsibilities include greeting visitors, answering phones, scheduling appointments, maintaining records, coordinating communications, managing calendars, handling correspondence, performing clerical tasks, and supporting organized clinic operations. Requires strong customer service, communication, organization, multitasking, confidentiality, and computer skills in a professional or healthcare environment.

Volunteer administrative assistant to support organizational workflows: coordinate across teams, prepare presentations and reports, support internal communications, and assist with ad-hoc support tasks to advance the nonprofit's mission.

Provides high-level administrative support to Life Sciences professionals by managing complex calendars, communications, meetings, visitors, domestic and international travel, expenses, conferences, vendors, and ad hoc projects. The role requires discretion, strong organization, multitasking, professionalism, and the ability to prioritize competing deadlines in a fast-paced environment.

Provides administrative and clerical support to Finance and Information Technology Services. Responsibilities include office systems management, program logistics, project and meeting coordination, scheduling, attendance tracking, note-taking, filing, document and meeting preparation, research, report development, communications, and constituent stewardship. The role supports senior leadership, collaborates across departments, and requires occasional early morning and evening work in a hybrid setting.

Provides high-level administrative support to consulting professionals, including complex calendar management, travel booking, expense and time reporting, document preparation, confidential information handling, event coordination, and office services. The role requires prioritizing competing demands, resolving scheduling issues, supporting senior stakeholders, coordinating internal and external parties, assisting with facilities and reception coverage, and improving administrative processes. It is hybrid in Boston and includes approximately 10% travel.

Provides confidential, proactive executive administrative support to the EVP and Chief Marketing Officer. Responsibilities include complex calendar and meeting management, domestic and international travel coordination, email triage, information management, meeting materials, expense and budget administration, project oversight, and support for leadership meetings and events. The role also coordinates across global marketing administrators, provides backup and guidance, manages sensitive information, and represents the executive professionally in a hybrid corporate environment.

Provides comprehensive administrative and executive support to Air Force program leadership and contracting teams. Responsibilities include tracking taskers and suspense actions, maintaining records and contract files, managing calendars and personnel processing, coordinating meetings, administering SharePoint and collaboration resources, preparing correspondence and reports, supporting travel coordination, and maintaining inspection readiness. Requires extensive DoD experience, Air Force organizational knowledge, advanced Microsoft Office skills, and a current Secret clearance.

Provides high-level administrative support to hospital executives or department heads. Manages complex calendars, meetings, correspondence, confidential information, office operations, budgets, invoices, vendors, and departmental projects. Coordinates communications with internal and external stakeholders, tracks deadlines, prepares reports and presentations, and improves administrative processes. The role requires strong organization, discretion, communication, accuracy, and advanced Microsoft Office skills.

Support the CISO and technology leadership team by managing complex calendars, meetings, communications, events, travel, onboarding and offboarding, reporting, time tracking, procurement, invoices, vendors, and confidential administrative processes. Coordinate global meetings, governance forums, executive visitors, contractor resources, budgets, purchase requests, and organizational documentation while improving team efficiency and ensuring leaders remain organized and informed.

Provides high-level administrative support to executives by managing schedules, appointments, travel arrangements, correspondence, reports, presentations, meetings, confidential information, events, and stakeholder communications. The role requires strong organization, communication, discretion, multitasking, and proficiency with office management systems and Microsoft Office tools.

Provides advanced administrative support to Planning and Allocation leaders, including calendar management, meeting coordination, travel arrangements, expense processing, reporting, records management, administrative project oversight, and issue resolution. The role also supports office systems, trains associates, coordinates home-office meetings, and provides backup support to other administrative assistants. This hybrid position requires at least two days per week in the Framingham, Massachusetts office.