Top Administrative Assistant Jobs in Boston, MA

Provides administrative support to the SCOPE Director, including calendar and email management, task tracking, meeting notes, receipts, metrics spreadsheets, and team communications. Supports team operations, campaign coordination, event logistics, retreat planning, travel, venues, agendas, and organizational projects. Requires strong organization, writing, discretion, remote collaboration, proactive follow-through, and occasional travel.

Volunteer administrative assistant to support organizational workflows: coordinate across teams, prepare presentations and reports, support internal communications, and assist with ad-hoc support tasks to advance the nonprofit's mission.

Provides high-level administrative support to executive and management teams by managing schedules, coordinating meetings, handling correspondence, preparing documents, maintaining files, overseeing office supplies and equipment, coordinating IT support, and supporting special projects and events. May lead junior administrative staff and monitor project timelines and deadlines. The role is hybrid and does not involve patient care.

Provides front-line administrative and secretarial support for the Division of Women's Health. Responsibilities include preparing reports and correspondence, creating documents and presentations, managing schedules, arranging meetings and travel, processing expenses, handling calls, proofreading, and maintaining confidential information. The role requires strong organization, communication, judgment, time management, and proficiency with Microsoft Office and standard office procedures.

Provide administrative and technical support to attorneys and staff including time entry, phone reception, scheduling, travel and catering arrangements, document preparation and proofreading, ECF filing/transmittals, transcription, mail and file maintenance, and basic IT connectivity assistance. Assist with legal correspondence, court document preparation, and mentor others on firm processes.

Provides complex administrative and secretarial support to senior bank management. Responsibilities include serving as a liaison, preparing correspondence and presentations, managing calendars and appointments, coordinating travel, recording meeting minutes, processing disbursements and billings, maintaining expense records, and supporting compliance, audit, and operational risk controls.

Provides administrative support to the Market President and office, including preparing presentations, correspondence, reports, calendars, meetings, travel arrangements, expense reports, and meeting minutes. Serves as an office gatekeeper and coordinates facilities, shipping, equipment, visitor badges, and market events. Requires discretion, confidentiality, strong communication, organization, problem-solving, and Microsoft Office proficiency.

Provides intermediate-level administrative and executive support to a scientific director and department. Responsibilities include scheduling, meeting and travel coordination, preparing reports, correspondence, minutes, spreadsheets, presentations, expense reports, and executive communications. The role also handles phone calls, supplies and equipment ordering, proofreading, transcription, faculty affairs, and confidential stakeholder interactions while operating with discretion and moderate autonomy.

Provides independent, high-level administrative support to tenure-track faculty, managing calendars, events, correspondence, travel, expenses, records, office resources, communications, and departmental IT support. Exercises discretion with confidential information, resolves non-routine issues, coordinates meetings and visitors, applies university policies, and prioritizes competing demands in a busy academic research environment.

Provides remote administrative and coordination support, including calendar and meeting management, document and presentation preparation, recordkeeping, email follow-up, data entry, basic reporting, and internal project coordination. Requires strong organization, communication, multitasking, independence, and proficiency with Microsoft Office or Google Workspace. The role is fully remote with flexible hours and opportunities for professional development.

Provides executive-level administrative support to the Chief of Protocol and S/CPR leadership. Coordinates calendars, meetings, travel, correspondence, briefings, reports, protocol events, records, deadlines, and stakeholder communications. Handles sensitive information, prepares executive materials, maintains tracking and budget documents, supports operational planning, and may guide other administrative personnel. The role requires advanced Microsoft Office proficiency, strong organizational and communication skills, and TS/SCI clearance.

Provides remote administrative and operational support by managing calendars, coordinating meetings, preparing documents and reports, handling correspondence, maintaining records, assisting with travel and expenses, supporting onboarding, tracking deadlines, and completing special projects. Requires strong organization, communication, professionalism, confidentiality, attention to detail, and proficiency with Microsoft Office or Google Workspace.

Provides administrative support to the Development Team by managing complex calendars, scheduling meetings, coordinating travel and expenses, drafting communications, maintaining donor and project data, supporting committee meetings, and tracking follow-up tasks. The role requires proactive prioritization, excellent writing and communication, discretion with sensitive information, and the ability to manage shifting priorities remotely across a distributed organization.

Provide front-desk and clerical support for a team: greet visitors, handle phones, prepare and process billing and service documentation, maintain mail/supplies, schedule rooms, take meeting minutes, generate standard reports, assist with enrollment and recordkeeping, audit money logs, and perform other administrative duties including occasional driving and Rep-Payee tasks as assigned.

Manage outpatient clinic front desk operations: greet clients, check-in/check-out, collect co-pays, schedule and remind appointments, update client records, handle referrals and initial paperwork, assist with insurance verification, answer and direct calls, and maintain billing/utilization and program administrative protocols.

Manage outpatient clinic front desk operations: greet and check in/out clients, collect co-pays, schedule and remind appointments, update client records, assist with referrals, insurance verification, and provide administrative and clinical support to ensure quality customer service.

Provide high-level administrative and project support to NCRI leadership and the Project Management team: manage executive calendars, schedule and coordinate meetings and travel, prepare and edit documents, handle correspondence, maintain files and office supplies, assist with meeting logistics, support governance committees, perform literature and web searches, and help with manuscript/abstract preparation and project-related reporting.

Provides bilingual English-Spanish executive and administrative support for a physical therapy practice. Responsibilities include managing client calls, emails, texts, appointments, calendars, records, workflows, VoIP lines, executive personal scheduling, travel bookings, medical appointments, family itineraries, LinkedIn updates, and light social media. The role requires strong organization, confidentiality, home-office capability, and collaboration on workflow automation.

Provide senior administrative support for engineering and land development projects: prepare proposals and submittals, manage project setup and documentation, track finances and invoicing via Vantagepoint, coordinate schedules and meetings, mentor administrative staff, and partner with leadership to improve workflows.

Provide administrative and team coordination support for a remote SaaS product team. Responsibilities include managing calendars and meetings, preparing agendas, maintaining documentation, coordinating onboarding, communications, travel, equipment, supplies, and internal requests, and improving administrative processes. The role partners with Product, Engineering, Design, People, Finance, and IT to keep team operations organized and efficient.

Provide front-desk and scheduling support for an outpatient behavioral health clinic: greet and check in clients, schedule appointments (in-person, phone, Zoom), use CareLogic and Vital for EHR and reminders, assist with billing liaison and administrative tasks, support clinical staff and Office Manager, maintain confidentiality and compliance.

Provides administrative and operational support for underwriting and insurance departments. Responsibilities include coordinating with Accounting and Product teams, following up on premium payments, issuing cancellation notices, providing loss runs, soliciting renewal applications, managing accounts receivable, reconciling payment discrepancies, completing compliance training, supporting customers and colleagues, and assisting with ad hoc projects.

Provide administrative support including scheduling, correspondence, communications handling, filing, travel and expense coordination, event support, office supply management, and cross-departmental assistance to maintain operational efficiency.

Provide front-office administrative support for the wealth management team: manage calendars and phone/visitor interactions, schedule appointments, handle mailings, scan/file documents, track client tasks and workflows, maintain office supplies and appearance, assist client events, and preserve client confidentiality while delivering professional communication.

Provide high-level administrative and operational support to two senior product and R&D leaders: manage operating calendars, coordinate executive and cross-functional meetings, drive meeting readiness, track actions and artifacts, generate AI-enabled minutes, organize events/workshops, and support approval and travel workflows across global teams.