Top Administrative Assistant Jobs in Boston, MA

Provides administrative and clerical support to Finance and Information Technology Services. Responsibilities include office systems management, program logistics, project and meeting coordination, scheduling, attendance tracking, note-taking, filing, document and meeting preparation, research, report development, communications, and constituent stewardship. The role supports senior leadership, collaborates across departments, and requires occasional early morning and evening work in a hybrid setting.

Provides high-level administrative support to consulting professionals, including complex calendar management, travel booking, expense and time reporting, document preparation, confidential information handling, event coordination, and office services. The role requires prioritizing competing demands, resolving scheduling issues, supporting senior stakeholders, coordinating internal and external parties, assisting with facilities and reception coverage, and improving administrative processes. It is hybrid in Boston and includes approximately 10% travel.

Provides comprehensive administrative and office management support for a Capital Markets/Advisory team. Responsibilities include stakeholder communication, calendar and travel planning, expense management, invoice processing, supplies and printer coordination, conference registrations, presentation preparation, business continuity support, and oversight of office maintenance issues. The role requires discretion, strong communication, organization, multitasking, problem-solving, and attention to deadlines and confidentiality.

Provides comprehensive administrative support to senior leadership, including complex calendar management, meeting coordination, correspondence, office administration, purchasing and invoice processing, travel coordination, visitor assistance, and confidential information handling. The role maintains administrative continuity, resolves scheduling conflicts, supports office operations, troubleshoots equipment and software, and proactively improves team efficiency.

Provides administrative support for medical and insurance case processes by setting up cases, managing referrals, coordinating documents and signatures, routing reports through quality review, processing faxes, maintaining files, answering calls, and supporting Case Coordinators. The role requires proficiency with office software, attention to detail, customer service skills, and the ability to learn case management systems. Administrative or insurance claims experience and disability insurance knowledge are preferred.

Provides high-level administrative support to executives and management by managing schedules, coordinating meetings and travel, preparing documents, handling correspondence, maintaining files, and organizing office logistics. The role serves as a key stakeholder contact, oversees supplies and equipment, coordinates IT support, assists with special projects and events, and monitors timelines. May lead junior administrative staff and requires strong organization, communication, multitasking, and Microsoft Office skills.

Provides confidential, proactive executive administrative support to the EVP and Chief Marketing Officer. Responsibilities include complex calendar and meeting management, domestic and international travel coordination, email triage, information management, meeting materials, expense and budget administration, project oversight, and support for leadership meetings and events. The role also coordinates across global marketing administrators, provides backup and guidance, manages sensitive information, and represents the executive professionally in a hybrid corporate environment.

Provide proactive administrative support to the CEO and COO by managing calendars, meetings, travel coordination, documents, communications, expenses, events, and special projects. The role tracks commitments, follows up with stakeholders, supports company applications, maintains confidentiality, coordinates executive initiatives, and represents the organization with external contacts. Success requires strong organization, judgment, communication, technical aptitude, and the ability to manage competing priorities independently in a remote environment.

Provides proactive administrative support to the CEO and COO, including complex calendar management, meeting and travel coordination, document preparation, expense tracking, event logistics, special projects, and follow-through on executive priorities. The role manages communications, timelines, action items, company applications, milestone gifting, and confidential information while supporting process improvement and maintaining high-quality service in a remote environment.

Provides proactive administrative support to the CEO and COO by managing calendars, meetings, travel, communications, documents, expenses, events, special projects, and follow-through on commitments. The role coordinates stakeholders, tracks deadlines, maintains confidential information, supports company applications, manages gifting and event logistics, and serves as a professional point of contact. Success requires strong organization, judgment, communication, technical aptitude, and the ability to work independently in a virtual environment.

Provides proactive administrative support to the CEO and COO by managing calendars, meetings, travel, documents, communications, expenses, events, special projects, and executive follow-through. Coordinates action items, timelines, stakeholder accountability, and company applications while maintaining confidentiality. The role also supports conference planning, employee milestone gifting, client engagement, and executive priorities in a fully remote setting.

Provides proactive administrative support to the CEO and COO by managing calendars, meetings, travel coordination, documents, communications, expenses, events, special projects, and follow-up. The role tracks priorities and deliverables, maintains confidential information, supports company systems, coordinates employee gifts and events, and serves as a professional point of contact. Success requires strong organization, judgment, communication, technical aptitude, and the ability to manage competing priorities independently in a remote environment.

Provides proactive administrative support to the CEO and COO, including complex calendar management, meeting coordination, travel arrangements, document preparation, expense tracking, event logistics, special projects, and follow-through on strategic commitments. The role requires confidentiality, excellent organization, sound judgment, strong communication, technical proficiency, and the ability to manage competing priorities in a remote environment.

Provides proactive administrative and executive support to the CEO and COO. Responsibilities include complex calendar management, meeting and travel coordination, document and presentation preparation, expense tracking, event logistics, special project support, action-item follow-up, stakeholder accountability, and confidential information handling. The role also maintains company applications, coordinates employee milestone gifts, supports client engagement activities, and serves as a professional point of contact while ensuring executive priorities and commitments are completed on time.

Provides comprehensive administrative and executive support to Air Force program leadership and contracting teams. Responsibilities include tracking taskers and suspense actions, maintaining records and contract files, managing calendars and personnel processing, coordinating meetings, administering SharePoint and collaboration resources, preparing correspondence and reports, supporting travel coordination, and maintaining inspection readiness. Requires extensive DoD experience, Air Force organizational knowledge, advanced Microsoft Office skills, and a current Secret clearance.

Provides high-level administrative support to hospital executives or department heads. Manages complex calendars, meetings, correspondence, confidential information, office operations, budgets, invoices, vendors, and departmental projects. Coordinates communications with internal and external stakeholders, tracks deadlines, prepares reports and presentations, and improves administrative processes. The role requires strong organization, discretion, communication, accuracy, and advanced Microsoft Office skills.

Support the CISO and technology leadership team by managing complex calendars, meetings, communications, events, travel, onboarding and offboarding, reporting, time tracking, procurement, invoices, vendors, and confidential administrative processes. Coordinate global meetings, governance forums, executive visitors, contractor resources, budgets, purchase requests, and organizational documentation while improving team efficiency and ensuring leaders remain organized and informed.

Provides administrative support for outpatient specialty clinics, including insurance eligibility verification, referrals, prior authorizations, medical records, patient intake, appointment and surgery scheduling, physician communication, billing support, and documentation in electronic medical records. Requires strong customer service, confidentiality, communication, computer skills, and knowledge of CPT and ICD-10 codes.

Provides high-level administrative support to executives by managing schedules, appointments, travel arrangements, correspondence, reports, presentations, meetings, confidential information, events, and stakeholder communications. The role requires strong organization, communication, discretion, multitasking, and proficiency with office management systems and Microsoft Office tools.

Provides advanced administrative support to Planning and Allocation leaders, including calendar management, meeting coordination, travel arrangements, expense processing, reporting, records management, administrative project oversight, and issue resolution. The role also supports office systems, trains associates, coordinates home-office meetings, and provides backup support to other administrative assistants. This hybrid position requires at least two days per week in the Framingham, Massachusetts office.

Provide administrative support including scheduling, correspondence, communications handling, filing, travel and expense coordination, event support, office supply management, and cross-departmental assistance to maintain operational efficiency.

Oversees daily administrative unit operations, monitors workflow and work quality, supports staff, faculty, and students, resolves operational issues, supervises staff, schedules work, reviews performance, prepares reports, and assists with budgets, payments, and inventory.

Provides autonomous executive administrative support to the CFO and VP of Strategy. Responsibilities include managing complex calendars, coordinating domestic and international travel, reconciling expenses, organizing leadership meetings and events, resolving scheduling conflicts, and coordinating logistics, facilities, technology, visitors, and cross-functional activities. The role requires onsite work in Waltham, Massachusetts and occasional travel of up to 10%.

Provides administrative support to attorneys and consultants, including calendar and meeting management, travel coordination, expense tracking, client file maintenance, legal document preparation, proofreading, court filing support, research, and correspondence. The role requires strong organization, discretion, communication, multitasking, and knowledge of state and federal filing procedures, legal software, Microsoft Office, and e-filing systems.

Provides administrative support through schedule and calendar management, file maintenance, meeting logistics, expense and credit card reporting, correspondence, call and email routing, hospitality, and team coordination. The role requires confidentiality, organization, communication, multitasking, and Microsoft Office proficiency. It also includes fundraising a mutually agreed portion of salary through personal donor support.