Top Administrative Assistant Jobs in Boston, MA

Provide administrative support to the Human Resources department, reporting to the Assistant Director. Perform clerical tasks, maintain confidentiality, use PC software for word processing/databases, support HR scheduling and deadlines, handle occasional travel and physical tasks including lifting up to 75 pounds.

Provide advanced administrative support to three VPs in Global Sourcing & Procurement: manage complex global calendars, coordinate domestic and international travel, organize meetings and events, handle confidential communications, maintain department operations and files, support onboarding, create presentations and reports, and assist with projects, analysis, and cross-functional coordination.

Provide remote executive-level administrative support including managing communications (email/SMS/phone), basic bookkeeping and invoicing, product and order management, supply ordering, data cleanup, and project assistance. Must be tech-savvy, bilingual (English and Gujarati), work U.S. business hours (night shift in India), and use AI tools to improve efficiency.

The Administrative Assistant provides administrative and clerical support, manages patient fees, insurance verification, and maintains organized records in a clinical setting.

The Junior Administrative Assistant will support senior management, handle communications, manage schedules, coordinate meetings, and assist in documentation and travel planning.

Lead and manage a Boston-based team of Operations Partners while providing hands-on, high-level administrative support to senior leaders. Responsibilities include team coaching and performance management, complex calendar and travel coordination, event and meeting support, stakeholder partnership, and use of enterprise and AI-enabled tools to improve operational efficiency.

Provide proactive administrative support to two Department Heads in Patient Support Services: manage calendars, travel, meetings, communications, expense reporting, invoice/PO processing, onboarding/offboarding, event coordination, document management, and general clerical and project support while maintaining confidentiality and cross-team coordination.

The Administrative Assistant will handle administrative tasks and optimize social media presence through content creation, engagement, and analytics management, enhancing brand awareness.

The Administrative Assistant will manage teams, handle communications, support business management, and ensure organizational effectiveness in a fast-paced environment.

Provide remote administrative and clerical support: schedule virtual appointments, prepare and distribute reports and internal communications, maintain filing systems and databases, update policies, and assist managers with administrative projects to ensure smooth daily operations.

Provide administrative and office operations support including executive calendar management, travel and expense processing, PO and vendor coordination, meeting logistics, document management, onboarding logistics, and cross-functional project support for R&D and clinical teams.

Provide high-level administrative support to cancer institute physicians: manage complex schedules and travel, coordinate meetings and logistics, prepare and edit documents, handle correspondence, maintain files and office supplies, liaise with stakeholders and IT, take minutes, monitor project timelines, and assist with special projects and events.

Provide high-level administrative support to senior leaders: manage complex calendars, coordinate meetings/events and travel, handle communications and expense reporting, prepare presentations, support department operations and special projects, and mentor other administrative staff.

Provide high-level administrative support to senior leaders: manage complex calendars, coordinate meetings/events and travel, prepare expenses/presentations, support department operations, mentor other admins, and drive special projects with discretion and excellent organization.

Provide administrative, clerical, and document-control support for regulatory and quality functions: prepare polished documents and presentations, manage records and supplies, coordinate meetings, calendars, travel, and purchase requisitions, support onboarding, and ensure compliance with security and background-check requirements.

The Administrative Assistant provides front desk support for an Outpatient Mental Health clinic, greeting visitors, managing appointments, and overseeing office operations, requiring bilingual Spanish skills.

Support RFP and marketing operations by entering opportunities in Backstop CRM, maintaining the marketing sample library, updating PowerPoint slides, coordinating presentations and print instructions, managing portal access/passwords, preparing monthly and quarterly update emails and reports, handling ad hoc biography and slide requests, and performing other administrative tasks as needed.

Provide front-desk and administrative support to the Sr. Property Manager and staff: answer phones, greet residents, process work orders and rental applications, maintain waitlists, coordinate mailings and notices, perform scheduling, filing, supply ordering, and general office tasks.

Provide advanced administrative support to the ACX Site Leader and site leadership, manage calendars, draft communications, coordinate meetings and events, track site budget, support onboarding and travel/expenses, maintain records, and handle confidential information professionally.

Provide administrative support for executives, manage complex calendars, coordinate travel, organize meetings, oversee projects, and maintain records. Requires strong communication and organizational skills.

Provide high-level administrative support to the CEO: manage calendar and travel, track action items, coordinate with teams and vendors, maintain KPI trackers and reports, and manage communications with discretion.

Provide high-level bilingual (English/Spanish) executive support to the CEO: manage calendar and travel, coordinate meetings, track action items and KPIs, maintain trackers/dashboards, communicate with leadership and vendors, and ensure follow-through and confidentiality.

Support daily operations by managing administrative tasks, coordinating schedules, and communication with vendors and clients. Maintain organized records and assist with various operational tasks in a remote environment.

Provide remote HR administrative support across multiple behavioral health clients, including HRIS data entry, onboarding coordination, I-9/E-Verify support, recruiting coordination, benefits assistance, recordkeeping, compliance, and ad hoc HR reporting and projects.

Provide administrative and technical support to attorneys and staff including time entry, phone reception, scheduling, travel and catering arrangements, document preparation and proofreading, ECF filing/transmittals, transcription, mail and file maintenance, and basic IT connectivity assistance. Assist with legal correspondence, court document preparation, and mentor others on firm processes.