Top Administrative Assistant Jobs in Boston, MA

Provides on-site office administration, including maintaining office procedures, managing supplies and shipping, entering hazardous waste manifest data, responding to inquiries, supporting reception duties, and maintaining shared office spaces. Requires strong organization, attention to detail, customer service skills, Microsoft Office proficiency, reliable transportation, and authorization to work in the United States without future sponsorship.

Provides administrative, clerical, and legal secretarial support to immigration attorneys and paralegals. Responsibilities include organizing case files, monitoring calendars, preparing and proofreading legal documents, assisting with visa filings, collecting client information, maintaining case databases, coordinating correspondence and mailings, opening matters, processing invoices, arranging travel, and communicating case progress to clients.

Provides front-desk and administrative support for office, scheduling, and recruitment teams. Responsibilities include greeting visitors, answering calls, managing office and PPE supplies, maintaining common areas, assisting field-staff hiring and orientations, providing technical support, and communicating non-urgent schedule changes. The role is office-based with occasional recruitment travel.

Provides front desk and administrative support for an outpatient mental health clinic. Responsibilities include greeting clients, scheduling appointments, answering calls, collecting insurance and copayments, updating EHR records, maintaining billing information, ordering supplies, coordinating office upkeep, and providing coverage at other clinic locations.

Provides administrative and leasing support to the Property Manager and staff in an affordable housing community. Duties include resident and applicant assistance, correspondence, budgeting, rent collection, Section 8 billing, income certifications, TRACS processing, supply inventory, service orders, lease preparation, resident orientation, and coordination with maintenance. Requires strong office software skills, organization, communication, confidentiality, and professionalism. Occasional property visits and offsite meetings may be required.

Provides administrative support for outpatient specialty clinics, including insurance verification, prior authorizations, referrals, medical records, patient registration, appointment and surgery scheduling, physician support, billing, and correspondence. Requires patient confidentiality, accurate documentation, customer service, and coordination with physicians, hospital staff, patients, insurers, and external organizations.

Provides confidential, high-level administrative support to an executive office. Responsibilities include drafting correspondence, managing calendars and travel, coordinating meetings, tracking escalations and departmental projects, preparing reports and presentations, maintaining confidential records, transcribing minutes, and serving as a liaison with internal and external contacts.

Provides administrative and staff support to faculty, administrators, and students. Responsibilities include calendar and meeting coordination, document preparation, records and distribution-list management, inquiry triage, processing academic requests, auditing reimbursements and invoices, monitoring policy compliance, coordinating meetings, and preparing reports and minutes.

Provides administrative and office support for departments and leadership. Responsibilities include coordinating correspondence, reconciling budgets, processing invoices and purchase orders, maintaining policies and office supplies, scheduling meetings and travel, supporting payroll and leave reporting, managing calendars, and assisting employees with forms and updates. Requires strong attention to detail, accurate recordkeeping, communication skills, typing proficiency, and Microsoft Office knowledge.

Provides high-level administrative support to the Chief Merchandising Officer and merchandising leadership teams. Responsibilities include complex calendar and travel management, expense reporting, meeting and event coordination, executive presentations, business reporting, confidential communications, cross-functional liaison work, onboarding support, and proactive prioritization of leadership needs.

Supports a branch office through phone and customer service, service-call entry, field technician dispatch and tracking, shipping and receiving, inventory control, invoicing, collections, inside sales, filing, and general administrative tasks. The role requires Microsoft Office and Microsoft Dynamics proficiency, strong organization and communication, customer-service skills, multitasking, vendor and client relationship management, and the ability to lift up to 50 pounds.

Provides administrative support for the bid desk within an HVAC services company. The available description does not provide specific responsibilities, qualifications, technologies, compensation, travel, or clearance requirements.

Provides administrative support to the Human Resources team and SVP of HR. Maintains confidential personnel files and HR systems, manages leave-of-absence documentation and inquiries, prepares reports, supports compliance audits and I-9 verifications, updates state leave requests, coordinates meetings, reconciles invoices, and performs general office duties. Requires strong organization, confidentiality, communication, multitasking, and Microsoft Office skills.

Provides administrative support for a special education and ABA services program. Responsibilities include processing referrals, verifying insurance, maintaining clinical and discharge files, coordinating family communications, managing documentation, supporting safety and emergency procedures, preparing reports and handbooks, processing reimbursements, and ensuring HIPAA compliance. Requires a high school diploma or GED, two years of medical administrative experience, Microsoft Office proficiency, strong organization, funding-source experience, and excellent communication skills.

Provides administrative support to the Property Tax team by preparing documents and reports, maintaining client files and databases, coordinating meetings and travel, communicating with assessors and tax collectors, processing billing and reductions, ordering supplies, supporting onboarding, and assisting leadership. Requires strong organization, accuracy, confidentiality, communication, and proficiency with Microsoft Office.

Provides high-level administrative and operational support to four Vice Presidents in R&D Oncology. Responsibilities include complex calendar and travel management, expense reconciliation, communications coordination, meeting and event logistics, deadline tracking, purchase orders, invoices, onboarding, organizational records, and coordination with Facilities, IT, and HR. The role also supports the CMO Executive Assistant and requires confidentiality, strong organization, cross-time-zone collaboration, and periodic onsite attendance near Marlborough, Massachusetts.

Serves as the primary administrative contact for a university mathematics department. Provides front desk and community support, manages purchasing and budgets, maintains records and correspondence, coordinates rooms and facilities, manages communications, and plans department events. The role also supports travel and reimbursements, handles inquiries, liaises with university offices, and independently manages competing priorities with professionalism, discretion, and strong organizational skills.

Provides administrative support to attorneys in a public defender office. Responsibilities include opening and closing cases, conducting conflict checks, preparing legal documents, processing CORI requests and subpoenas, filing and scanning records, handling telephone and reception services, and communicating with internal and external contacts. The role requires strong organization, confidentiality, communication, typing, document formatting, and interpersonal skills, with legal office and foreign language experience preferred.

Provides administrative and office support to investment teams, including scheduling, presentations, communications, travel arrangements, expense reports, invoice management, conference coordination, guest reception, and special events. The role requires strong multitasking, prioritization, discretion, communication, and interpersonal skills while supporting teams across global locations in a fast-paced environment.

Provides administrative and office support to investment teams, including scheduling, presentations, communications, travel arrangements, expense reports, invoices, conference rooms, events, guest reception, filing, and special projects. The role requires prioritizing support for multiple stakeholders, handling sensitive information discreetly, coordinating with global colleagues, and working effectively in a fast-paced office environment.

Provides administrative and front-desk support for an affordable housing community. Responsibilities include maintaining files, ordering supplies, processing mail and documents, coordinating expenses and travel arrangements, managing building access and onboarding, documenting resident work orders, assisting with recertification documentation, preparing check requests and presentations, scheduling meetings, and greeting visitors. Requires strong organization, communication, recordkeeping, and basic computer skills.

Provides high-level administrative and operational support to the VP of Manufacturing Operations. Responsibilities include complex calendar management, meeting coordination, domestic and international travel arrangements, executive communications, confidential information handling, stakeholder coordination, onsite events and leadership visits, expense processing, follow-through on priorities, and process improvement. The role is primarily onsite in San Jose with occasional support at the Sunnyvale facility.

Provides routine technical, administrative, data-processing, and operational support. Duties include collecting and validating data, preparing reports and dashboards, maintaining records, setting up equipment and software, troubleshooting basic IT issues, supporting account requests, managing inventory documentation, responding to routine questions, and assisting with departmental projects under established procedures.

Provides administrative and office support by managing schedules, travel arrangements, communications, visitors, meetings, reports, presentations, filing, and office supplies. Screens calls, transcribes meeting minutes, conducts research, and assists management and visitors while maintaining a professional and positive workplace experience.

Serve as the clinic's first point of contact: greet and check in patients, manage appointment scheduling, answer phones, maintain patient records, assist with billing/insurance verification, and provide general administrative support while ensuring HIPAA compliance.