Senior Administrative Assistant - Hybrid

Overview:

We are seeking a highly organized, proactive, and career-driven Senior Administrative Assistant to provide exceptional support to two Executive Vice Presidents. This role goes beyond traditional administrative duties – it’s about being a trusted partner who helps streamline operations, manage priorities, and ensure the leaders you support can focus on strategic initiatives. If you thrive in a fast-paced corporate environment, enjoy problem-solving, and take pride in anticipating needs before they arise, this is the opportunity for you.

What You’ll Do:

• Calendar & Email Management: Act as a gatekeeper for executive calendars and inboxes. Prioritize meetings, flag urgent emails, and ensure smooth scheduling.

• Travel & Expense Coordination: Arrange domestic travel and handle expense reporting with accuracy and timeliness.

• Project & Event Support: Coordinate town halls, volunteer events, and special projects—including logistics, communications, and vendor coordination. Occasionally assist with local marketing events, such as providing on-site support for client gatherings (e.g., holiday parties) to ensure smooth execution.

• Executive Support: Prepare presentations, meeting agendas, and correspondence. Occasionally respond or send communications on behalf of executives.

• Team Engagement: Help executives stay connected with their teams by tracking birthdays, work anniversaries, and other milestones.

• Operational Assistance: Manage access requests, time-off tracking, and other administrative processes.

• Daily Collaboration: Partner closely with executives to review upcoming priorities, meetings, and deliverables.

Education and Experience Required:

• Associate's degree, or equivalent work experience.

• 4+ years of progressive administrative support experience, preferably supporting executives.

What We’re Looking For:

• Experienced Career Admin: Proven success supporting senior leaders in a corporate setting.

• Proactive Problem Solver: Anticipates needs, identifies solutions, and takes initiative without waiting for direction.

• Organizational Expert: Skilled in managing complex calendars, email prioritization, and multiple projects simultaneously.

• Detail-Oriented & Reliable: Strong attention to detail for expense reporting, travel arrangements, and event planning.

• Tech-Savvy: Comfortable with the Microsoft Office Suite and other productivity tools.

• Relationship Builder: Professional, approachable, and committed to helping executives lead effectively.

• Growth Mindset: Eager to learn and grow within the organization.

Work Model/Office Location:

• This is a hybrid position requiring four days in office per week.

• Eligible candidates must live within commuting distance to 115 Federal Street, Boston, MA 02110.

Required Availability:

• Monday-Friday, 8:30am-5:00pm (flexible).