Contractor, Administrative Assistant

Your Impact at Lila

We’re a growing startup looking for a highly organized, adaptable Administrative Assistant to join our Executive support team. This role sits on a small, trusted team that works exclusively with the Lila Executive Leadership Team and plays a key role in keeping the company moving quickly and efficiently. You'll work closely with our Executive Assistants, ensuring our leadership team can focus on what matters most. You’ll help keep day-to-day operations running smoothly and provide reliable administrative support in a fast-moving environment.

This role is primarily based in Cambridge, MA but could require occasional travel.

What You'll Be Building

Executive & Administrative Support

• Partner closely with the Team of Executive Assistants at Lila to help support their day-to-day operations. Provide backup support for executive scheduling, travel, and administrative needs. Track expenses, invoices, and basic administrative workflows.
• Oversee occasional office manager responsibilities, including supply ordering, vendor management, and facility maintenance coordination
• Prepare materials and rooms for meetings, investor conversations, and other ad hoc office visitors. Serve as the go-to person for resolving scheduling conflicts and space-related issues
• Keep files, documents, and information organized and secure
• Support new team member onboarding requirements – room scheduling, calendar development and coordination.
• Serve as backup coverage for the Executive Assistant when needed
• Assist in event logistics from concept to completion, including vendor coordination, catering, and setup.

What You’ll Need to Succeed

• 1–3 years of experience in an administrative, office support, or coordinator role
• Strong organizational skills and attention to detail
• Ability to prioritize and adapt in a fast-paced environment
• Clear written and verbal communication skills
• Proficiency with common office tools (Microsoft Outlook a plus)
• Professional, service-oriented mindset with a “no task too small” attitude
• Comfortable traveling between our two workspaces (20 min apart in Cambridge)

Nice to Have

• 4-year degree from accredited college or university
• Experience supporting a senior executive
• Interest in startups or early-stage companies
• Interest in working with AI tools
• Willingness to take on responsibilities beyond a traditional admin role

About Lila

Lila Sciences is the world’s first scientific superintelligence platform and autonomous lab for life, chemistry, and materials science.  We are pioneering a new age of boundless discovery by building the capabilities to apply AI to every aspect of the scientific method.  We are introducing scientific superintelligence to solve humankind's greatest challenges, enabling scientists to bring forth solutions in human health, climate, and sustainability at a pace and scale never experienced before. Learn more about this mission at  www.lila.ai

If this sounds like an environment you’d love to work in, even if you only have some of the experience listed below, we encourage you to apply.

We’re All In

Lila Sciences is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Information you provide during your application process will be handled in accordance with our Candidate Privacy Policy.

A Note to Agencies

Lila Sciences does not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to Lila Sciences or its employees is strictly prohibited unless contacted directly by Lila Science’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of Lila Sciences, and Lila Sciences will not owe any referral or other fees with respect thereto.