Executive Administrative Assistant

Sun Life U.S. is one of the largest providers of employee and government benefits, helping approximately 50 million Americans access the care and coverage they need. Through employers, industry partners and government programs, Sun Life U.S. offers a portfolio of benefits and services, including dental, vision, disability, absence management, life, supplemental health, medical stop-loss insurance, and healthcare navigation. We have more than 6,400 employees and associates in our partner dental practices and operate nationwide.

Visit our website to discover how Sun Life is making life brighter for our customers, partners and communities.  

Sun Life embraces a hybrid work model that balances in-office collaboration with the flexibility of virtual work.  Our team members and leaders are expected to foster connection and teamwork by being present in the office at least 2 days per week in either Wellesley, MA or Hartford, CT.

The opportunity: 

The Executive Administrative Assistant is responsible for providing efficient and high-quality administrative support to senior leaders within the U.S. Compliance organization. The successful candidate will be a self-assured, pro-active, digital savvy, innovative thinker with superior organization and time management skills, and the ability to handle a variety of responsibilities and be a key player on the team, helping to support multiple initiatives for the V.P. Chief Compliance Officer (CCO) and the Compliance team.

How you will contribute:  

• ​Support CCO and team leaders in the execution of their work

• Provide accurate, organized, and efficient administrative support; collect data, track data, research information, manage calendars, create files, and maintain files etc.

• Organize business travel and accommodation for the CCO and leaders

• Coordinate the preparation of comprehensive quarterly reports by pulling data from the automated GRC tool (Archer), organizing the information, following up with team members to gather required input, interact with counterparts at the enterprise Sun Life Compliance reporting team, and ensuring all deliverables meet deadlines

• Monitor email and incoming action items throughout the day, filter and direct items to the appropriate areas as required

• Serve as the designated Purchase coordinator for the team. Ensure accurate expense administration and payments

• Schedule and coordinate meetings and support or lead in planning team events or conferences including booking rooms, tracking future agenda items, setting agendas, coordinating locations, catering, setting up technology services, and arranging needs for guests as required

• Support leadership team readiness for reviews of Key Performance Indicator (KPI) and Business Planning monitoring

• Prepare agendas, presentations, communications, and other reports as required

• Support the team by continuously developing knowledge in own area and identifying efficiencies

• Cross Train to support other processes within the Compliance function as assigned

• Manage shared drives and Compliance SharePoint sites

• Build effective relationships within the Compliance team and within the community of Sun Life Administrative Assistants

What you will bring with you: 

• Experience working in insurance, financial services or service industry preferred

• Experience with Governance, Risk and Compliance (GRC) tools such as Archer a plus

• Experience with data analytic tools (e.g., Tableau) and AI agents (e.g., Co-Pilot)

• 4+ years of administrative assistant experience required

• Bachelor’s Degree or High School Diploma or equivalent required

• Demonstrated ability to work both independently and within a team-oriented setting

• Take initiative and prioritize work with a sense of urgency as required

• Effective communication (written and oral)

• Experience using multiple technology platforms including Microsoft Office Products, SharePoint, expense management, and procurement platforms, etc.

• Multitask, prioritize, and provide support to various compliance processes across the Department

• Ability to collaborate with both Business and Compliance professionals

• Ability to identify and prioritize issues, take initiative, and recommend practical solutions

• Takes accountability for personal and professional goals and objectives

• High regard for confidentiality and maintaining the privacy of clients and business information

• Highly adaptable to changing work priorities of the VP and management teams

Salary Range: $70,600 - $95,300
At our company, we are committed to pay transparency and equity. The salary range for this role is competitive nationwide, and we strive to ensure that compensation is fair and equitable. Your actual base salary will be determined based on your unique skills, qualifications, experience, education, and geographic location. In addition to your base salary, this position is eligible for a discretionary annual incentive award based on your individual performance as well as the overall performance of the business. We are dedicated to creating a work environment where everyone is rewarded for their contributions.

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We are committed to fostering an inclusive environment where all employees feel they belong, are supported and empowered to thrive.  We are dedicated to building teams with varied experiences, backgrounds, perspectives and ideas that benefit our colleagues, clients, and the communities where we operate.  We encourage applications from qualified individuals from all backgrounds.

Life is brighter when you work at Sun Life

At Sun Life, we prioritize your well-being with comprehensive benefits, including generous vacation and sick time, market-leading paid family, parental and adoption leave, medical coverage, company paid life and AD&D insurance, disability programs and a partially paid sabbatical program.  Plan for your future with our 401(k) employer match, stock purchase options and an employer-funded retirement account.  Enjoy a flexible, inclusive and collaborative work environment that supports career growth.  We’re proud to be recognized in our communities as a top employer.  Proudly Great Place to Work® Certified in Canada and the U.S., we’ve also been recognized as a "Top 10" employer by the Boston Globe's "Top Places to Work" for two years in a row.  Visit our website to learn more about our benefits and recognition within our communities.

We will make reasonable accommodations to the known physical or mental limitations of otherwise-qualified individuals with disabilities or special disabled veterans, unless the accommodation would impose an undue hardship on the operation of our business. Please email [email protected] to request an accommodation.

For applicants residing in California, please read our employee California Privacy Policy and Notice.

We do not require or administer lie detector tests as a condition of employment or continued employment.

Sun Life will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including applicable fair chance ordinances.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.