Top Administrative Assistant Jobs in Boston, MA

Provides comprehensive administrative and operational support to the CTO, including calendar and meeting coordination, complex travel arrangements, expense processing in Concur, leadership meeting support, communications, reports, and confidential matters. The role requires exceptional organization, discretion, responsiveness across European and US time zones, proactive problem-solving, and the ability to manage changing priorities and urgent requests independently.

Provides proactive executive and operational support, including complex calendar management, domestic and international travel coordination, expense reconciliation, meetings, business documentation, stakeholder communications, records management, office operations, and deadline tracking. The role requires anticipating executive needs, resolving scheduling conflicts, handling confidential information, and coordinating effectively across internal teams and external partners in a global technology organization.

Provide front-desk and administrative support to department faculty, students, and visitors. Duties include scheduling meetings, managing work-study coverage, troubleshooting meeting technology, tracking budgets, generating purchase orders, reconciling expenses, handling communications, filing, mail, and assisting with event planning.

Provide front-office administrative support to the Pastoral Ministries Team: manage calendars and schedules, create communications and worship materials, maintain records and financial tracking, coordinate events, order supplies, and ensure confidentiality while supporting residents, volunteers, and staff.

Provide advanced administrative support to multiple consulting professionals: manage complex calendars, travel, expenses, correspondence, event logistics, confidential requests, and back-up office functions. Coordinate with internal and external stakeholders, prioritize competing tasks, improve processes, and support office operations in a hybrid Boston role with occasional travel (approximately 10%).

Provide executive support to the CEO including calendar, travel, correspondence, and meeting materials. Coordinate procurement and supply chain activities: place and track purchase orders, monitor production and shipments, review shipping documents and compliance, and manage supplier communications. Maintain records, assist invoicing and reconciliations, prepare operational and financial reports, and use Excel, Google Workspace, QuickBooks, Power BI and AI tools. Identify process improvements and support administrative, logistics, and budgeting tasks.

Provide comprehensive administrative support to faculty and researchers: manage complex calendars and travel, prepare and edit correspondence/materials, process financial transactions, coordinate events, handle confidential information, support department operations, assist with course and research materials, and supervise student or temporary staff.

Provide administrative support to the President and Sales team, manage calendars, travel, expense reports (SAP Concur), and vendor relationships. Plan sales meetings, trade shows, and seminars; maintain documentation in Jira and Confluence; monitor US regulatory compliance and support process optimization with international HQ.

Provide administrative support to project and office managers for surveying projects: schedule and set up projects, prepare correspondence and reports, research property information, submit plans to agencies, maintain project files and CRM (Deltek), greet clients, handle mail and calls, and manage document scanning and archiving.

Manages accounts receivable operations, including payment processing, cash reconciliation, invoicing, collections, billing inquiries, refunds, and discrepancy resolution. Supports month-end close, AR aging analysis, reconciliations, journal entries, audits, documentation, and process improvements. The role requires accurate transaction handling, customer communication, accounting software proficiency, Excel reporting skills, and independent execution in a fully remote finance environment.

Provide administrative and enablement support to Sales Leaders and the Revenue team: manage calendars, travel and expenses, assist with commission reconciliation, maintain CRM and pipeline data, prepare reports and presentations, execute ABM outreach (LinkedIn, direct mail), support sales enablement tools, coordinate meetings and documentation, and assist cross-functional projects to drive sales operations efficiency.

Provide high-level administrative support to senior leaders: manage calendars and email, coordinate travel and expenses, support events and projects, prepare presentations and communications, track team engagement and administrative processes, and partner daily with executives to prioritize work in a fast-paced hybrid Boston office.

Provide front-office administrative and engagement support for the Resident Life Department, greet residents and guests, manage clerical tasks, generate reports, assist event planning, maintain supplies and invoices, and ensure confidentiality.

Provide high-level administrative support to the People Leadership Team: manage complex executive calendars, coordinate meetings and travel, prepare expenses and purchase orders, support events and offsites, streamline administrative processes using AI and productivity tools, and handle sensitive information with discretion.

Provide front-desk and clerical support for the Community Behavioral Health Center: greet visitors, register and update patient records, assist with scheduling and reminders, collect copays, and support clinicians with documentation and EMR tasks.

Provide remote executive-level administrative support including managing communications (email/SMS/phone), basic bookkeeping and invoicing, product and order management, supply ordering, data cleanup, and project assistance. Must be tech-savvy, bilingual (English and Gujarati), work U.S. business hours (night shift in India), and use AI tools to improve efficiency.

The Administrative Assistant provides administrative and clerical support, manages patient fees, insurance verification, and maintains organized records in a clinical setting.

Provide on-site office support for a railroad tie grinding facility: payroll data collection, inventory tracking, report creation, email/phone communication, filing, and general administrative duties. Maintain confidentiality, accuracy, and regular communication with corporate headquarters.

The Junior Administrative Assistant will support senior management, handle communications, manage schedules, coordinate meetings, and assist in documentation and travel planning.

Provide high-level administrative and project support for leadership: manage complex calendars, coordinate meetings and travel, prepare expenses and presentations, support department operations and events, handle communications, mentor other admins, and act with discretion and judgment in a fast-paced corporate environment.

Provide high-level administrative support: manage complex calendars, coordinate meetings and travel, prepare expense reports and presentations, support department operations and special initiatives, mentor administrative staff, and serve as a trusted, discreet partner to leadership.

Provide high-level administrative support to senior departmental leaders: manage calendars and travel, prepare meeting materials and reports, process purchases and expenses, assist onboarding and visitor registration, oversee office operations and vendor relationships, and maintain confidentiality.

Provide high-level administrative support to senior leaders: manage complex calendars, coordinate meetings/events and travel, handle communications and expense reporting, prepare presentations, support department operations and special projects, and mentor other administrative staff.

Provide intermediate administrative and secretarial support for a research group, including scheduling, correspondence, meeting minutes, document preparation, travel and expense coordination, phone handling, transcription, and maintaining unit policies. Perform routine tasks with moderate supervision and handle confidential contacts.

Provide high-level administrative support to senior leaders: manage complex calendars, coordinate meetings/events and travel, prepare expenses/presentations, support department operations, mentor other admins, and drive special projects with discretion and excellent organization.