Top Administrative Assistant Jobs in Boston, MA

Provides administrative and front-desk support for the Office of Student Academic Affairs. Serves as a primary contact for students, parents, and visitors; schedules appointments and meetings; manages office operations, records, budgets, supplies, communications, and work-study coverage; enters and reports data; supports events; and assists with meeting technology and student inquiries.

Provides administrative support to healthcare providers, care coordinators, and clinic managers. Responsibilities include maintaining schedules, preparing and mailing patient and recall letters, scanning and indexing medical and billing documents, distributing faxed results and appointment requests, and assisting with overflow administrative work. Requires strong organization, attention to detail, computer skills, and a high school diploma or GED. This is an in-person, part-time role with weekday hours.

Provides clerical and receptionist support for a YMCA community services program serving youth involved with the Massachusetts juvenile justice system. Responsibilities include managing schedules, reports, records, office supplies, data entry, meeting minutes, document transfers, maintenance requests, and meeting or event coordination. The role requires Microsoft Office proficiency, accurate communication, youth-service experience, knowledge of juvenile justice procedures, and a valid Massachusetts driver’s license.

Provides senior administrative support to consulting professionals, including complex calendar management, travel booking, expense and time reporting, document preparation, confidential information handling, event coordination, and office services. The role requires prioritizing competing demands, supporting senior leaders, coordinating internal and external stakeholders, managing urgent requests, and providing backup for office management and administrative teams in a hybrid Boston environment.

Support two senior engineering executives through calendar management, meeting preparation, travel and expense coordination, event planning, schedule optimization, and follow-up on action items. The role partners with executive assistants and leadership support teams, prepares documents and presentations, reconciles budgets, and handles administrative projects. Success requires strong organization, discretion, professionalism, independent judgment, adaptability, and the ability to thrive in a fast-paced company.

Provides administrative and operational support for a nonprofit Indigenous stewardship network. Responsibilities include office and records management, scheduling, correspondence, financial administration, donor and grant support, HR assistance, program logistics, communications, board governance, and compliance. Requires nonprofit or comparable administrative experience, preferably with Tribal or Native organizations, plus proficiency with Microsoft Suite and experience processing invoices and reconciling bank statements.

Provide executive-style administrative support including calendar and travel booking, meeting coordination, email correspondence and proofreading, purchase/work order submission, phone/reception coverage, office maintenance reporting, and ad hoc departmental projects while handling confidential information and multiple priorities.

Provides administrative and accessibility support to a university professor with a dexterity impairment. Responsibilities include managing correspondence, calendars, digital documents, office accessibility, student worker coordination, basic financial tasks, expense tracking, project coordination, and computer interaction requiring precise pointer use. The role also supports assistive technology and keyboard-based workflows while maintaining organized, accessible, and efficient operations.

Provides administrative support through data entry, record maintenance, customer inquiry management, team coordination, and general organizational assistance. The role supports multiple departments, helps ensure smooth operations, and contributes to team productivity while requiring strong communication, multitasking, organizational, and collaboration skills.

Represents Massachusetts state agencies and officials in constitutional and administrative law litigation, including trial and appellate matters in state and federal courts. Defends statutes, regulations, policies, programs, and administrative decisions while handling constitutional issues, statutory interpretation, and agency authority disputes. Requires strong legal writing, independent litigation ability, public-service commitment, and familiarity with constitutional, administrative, civil, and appellate procedure.

Provides administrative and clerical support to leadership, including scheduling, email and phone correspondence, presentations, travel arrangements, social media content, and confidential information handling. Requires strong organization, communication, multitasking, time management, attention to detail, Microsoft Office proficiency, accurate typing, and reliable internet access. Prior administrative experience is advantageous but not required.

Supports clinical study and laboratory operations by managing device and supply inventories, maintaining records and study files, tracking shipments, preparing devices, installing applications, supporting audits, processing purchases, and organizing lab facilities. Provides administrative and logistical support for clinical study startup, meetings, events, and documentation while following health, safety, and good clinical practice requirements.

Provides executive administrative support to four senior leaders, including complex calendar management, travel planning, meeting logistics, leadership events, presentations, communications, expense management, and administrative processes. The role requires strong organization, discretion, communication, judgment, and relationship-building while supporting a large technology and data organization. The employee must be based in the Boston area and work in-office regularly during standard business hours.

Provides administrative and operational support for the Grooming Sales and Market Strategy & Planning organization. Responsibilities include calendar and meeting management, event and customer meeting coordination, onboarding support, procurement and purchase order assistance, inventory and materials tracking, communications, office routines, field execution, and process improvement. The role is primarily onsite and requires strong organization, communication, discretion, problem-solving, and proficiency with Microsoft Office tools.

Provides calendar, meeting, conference, and travel coordination for a faculty physician. Processes and reconciles corporate card expenses and reimbursements, supports Harvard travel and Concur policy compliance, serves as an administrative contact, drafts and proofreads correspondence and reports, and assists with research and academic administrative activities. Handles confidential information and works independently in a fast-paced clinical and academic environment.

Provides high-level administrative and project coordination support to a research director and principal investigator. Responsibilities include complex scheduling, meeting and travel coordination, correspondence, document preparation, grant-related support, file management, communications, event logistics, office supply oversight, IT coordination, and monitoring project timelines. The role supports faculty, trainees, and division-wide research initiatives in a hybrid, part-time hospital setting.

Supports the Director of Operations and senior team with office management, supplier coordination, facilities support, meeting and visitor arrangements, courier logistics, stock control, customer enquiries, administrative projects, and operational planning. The role maintains office efficiency, liaises with clients and suppliers, manages records and procedures, and supports the London Production Centre while delivering professional, confidential service.

Provide administrative and technical support to attorneys and staff including time entry, phone reception, scheduling, travel and catering arrangements, document preparation and proofreading, ECF filing/transmittals, transcription, mail and file maintenance, and basic IT connectivity assistance. Assist with legal correspondence, court document preparation, and mentor others on firm processes.

Provides intermediate-level administrative and executive support to a scientific director and department. Responsibilities include scheduling, meeting and travel coordination, preparing reports, correspondence, minutes, spreadsheets, presentations, expense reports, and executive communications. The role also handles phone calls, supplies and equipment ordering, proofreading, transcription, faculty affairs, and confidential stakeholder interactions while operating with discretion and moderate autonomy.

Provides administrative support to attorneys, legal professionals, and office teams by processing expenses and time entries, managing documents and records, handling mail and correspondence, and assisting with general office tasks and projects. Requires strong organization, communication, attention to detail, professionalism, adaptability, and proficiency with Microsoft Office applications.

Provide front-desk and clerical support for a team: greet visitors, handle phones, prepare and process billing and service documentation, maintain mail/supplies, schedule rooms, take meeting minutes, generate standard reports, assist with enrollment and recordkeeping, audit money logs, and perform other administrative duties including occasional driving and Rep-Payee tasks as assigned.

Manage outpatient clinic front desk operations: greet clients, check-in/check-out, collect co-pays, schedule and remind appointments, update client records, handle referrals and initial paperwork, assist with insurance verification, answer and direct calls, and maintain billing/utilization and program administrative protocols.

Manage outpatient clinic front desk operations: greet and check in/out clients, collect co-pays, schedule and remind appointments, update client records, assist with referrals, insurance verification, and provide administrative and clinical support to ensure quality customer service.

Provide high-level administrative and project support to NCRI leadership and the Project Management team: manage executive calendars, schedule and coordinate meetings and travel, prepare and edit documents, handle correspondence, maintain files and office supplies, assist with meeting logistics, support governance committees, perform literature and web searches, and help with manuscript/abstract preparation and project-related reporting.

Provide administrative support to providers and care center coordinators including scheduling, preparing/mailing patient result and recall letters, scanning/indexing reports and encounter forms, distributing faxed results and appointment requests, scanning billing charges to RCM, and assisting with overflow tasks. Requires strong organization, attention to detail, and basic computer skills. Part-time in-person role (15–20 hours/week), Monday–Friday.