Top Hybrid Office Management Jobs in Boston, MA

Provides high-level administrative and operational support to the Head of Global Biologics and leadership team. Responsibilities include managing complex calendars and travel arrangements, coordinating meetings and events, preparing communications and reports, processing expenses, supporting onboarding and special projects, improving administrative processes, and handling confidential information. The role also serves as a liaison across global teams and mentors administrative colleagues.

Provide high-trust administrative support to C-suite executives by managing complex calendars, coordinating domestic and international travel, processing expenses, preparing meetings, and supporting board and executive events. Handle confidential information, coordinate executive candidate interviews, respond to administrative requests, and support onboarding for new executives while collaborating across teams.

Provides high-level administrative support to VP and SVP leaders by managing complex calendars, domestic and international travel, expenses, confidential information, leadership meetings, offsites, customer visits, and trade shows. Coordinates agendas, materials, stakeholders, and follow-up while improving workflows and communication across teams. The role requires strong judgment, discretion, organization, customer service, and proficiency with Microsoft 365 and AI-enabled productivity tools.

Supports the IT and Technology organization by managing complex calendars, coordinating domestic and international travel, preparing expense reports, tracking deliverables, creating presentations, handling correspondence, and supporting office procedures. Partners with executives, leadership teams, and administrative staff across regions while managing confidential information with discretion. The role also involves cross-functional collaboration, special projects, and proactive resolution of organizational needs.

Provides administrative and operational support to consulting professionals, including calendar and travel management, expense reporting, meeting coordination, client documentation, deliverable formatting and proofreading, onboarding support, vendor and stakeholder communication, and front-desk backup. The role also handles special projects, supports proposals and presentations, mentors junior staff, and leads internal initiatives. The position follows an 8:00 a.m.–5:00 p.m. schedule in a hybrid Boston office environment.

Provides executive and administrative support to the Social Sciences Divisional Dean and senior leadership team. Oversees office operations, complex calendars, meetings, events, vendors, travel, financial reimbursements, communications, records, and confidential information. Coordinates with central service providers, maintains the Dean’s digital presence, manages special projects, and implements process improvements. The role requires independent judgment, discretion, strong organization, and frequent onsite work in Cambridge, Massachusetts.

Provides independent, confidential administrative support to a Senior Vice President. Manages complex calendars, travel and meeting logistics, communications, documentation, invoices, contracts, visitor registration, onboarding, and cross-functional follow-up. Prepares meeting materials, improves administrative processes, handles sensitive information, and supports senior stakeholders. Also trains less experienced colleagues and prioritizes competing requests while maintaining high-quality service and organizational efficiency.

Provides administrative support to the Property Tax team by preparing documents and reports, maintaining client files and databases, coordinating meetings and travel, communicating with assessors and tax collectors, processing billing and reductions, ordering supplies, supporting onboarding, and assisting leadership. Requires strong organization, accuracy, confidentiality, communication, and proficiency with Microsoft Office.

Supports the CEO and executive leadership team by managing complex calendars, ELT meeting cadence, strategic initiatives, communications, board and investor coordination, offsites, travel, expenses, and confidential information. The role drives cross-functional execution, improves executive operating systems, and ensures leaders remain aligned and focused. It requires strong judgment, polished communication, project management, discretion, and experience supporting senior executives in high-growth software companies.

Provides high-level executive support to multiple senior leaders, including complex calendar management, domestic and international travel coordination, leadership meeting preparation, action-item follow-up, communications, and event planning. The role requires discretion, strong organization, proactive problem-solving, diplomacy, and the ability to manage changing priorities while supporting the CPO and product organization.