Top Hybrid Office Management Jobs in Boston, MA

Supports two senior vice presidents by managing complex calendars, domestic and international travel, meeting preparation, executive communications, expenses, confidential corporate-development workflows, stakeholder coordination, and follow-through. The role requires independent prioritization, discretion, strong communication, accurate execution, and effective use of AI and workflow automation. Work is hybrid in Boston Seaport, with coordination across multiple time zones.

Provides strategic administrative support to executive leaders by managing complex calendars, travel, expenses, meetings, offsites, communications, and action items. The role anticipates executive needs, handles confidential information, coordinates cross-functional collaboration, and improves administrative processes. It requires strong organization, communication, judgment, discretion, and proficiency with Google Workspace, collaboration, expense management, and AI tools. The position is based in Boston, Massachusetts.

The Executive Assistant supports the CEO and executive team with scheduling, travel coordination, expense reporting, meeting organization, and maintaining confidentiality while ensuring smooth operations.

Provides administrative and operational support to consulting professionals, including calendar and travel management, expense reporting, meeting coordination, client documentation, deliverable formatting and proofreading, onboarding support, vendor and stakeholder communication, and front-desk backup. The role also handles special projects, supports proposals and presentations, mentors junior staff, and leads internal initiatives. The position follows an 8:00 a.m.–5:00 p.m. schedule in a hybrid Boston office environment.

Provide high-level administrative support to executives: manage calendars, triage communications, prepare materials and presentations, coordinate complex travel and expenses, organize meetings and events, maintain records on collaboration platforms, and improve executive productivity through proactive problem-solving and process support.

Provides administrative and operational support to up to 10 faculty members and laboratory staff. Responsibilities include calendar and travel management, expense processing, correspondence, events, purchasing, vendor coordination, grant documentation, onboarding, and liaison work with shared service teams. The role may also lead Faculty Assistants and provide reception or general administrative coverage. It requires a strong on-campus presence, with hybrid work determined by department needs.

Provides administrative and document-processing support for the Default Management Team, including correspondence, filing, data entry, invoice processing, account tracking, mail handling, and banking operations. Maintains accurate records, supports bankruptcy and risk-management activities, researches issues, follows up on resolutions, and communicates with internal and external partners. Requires strong organization, communication, independent work, Microsoft Office proficiency, familiarity with Metavante Insight/FIS, and some travel between office sites.

Manages daily office operations, vendors, supplies, facilities requests, reception, access badges, mail, and workplace software. Plans office events and catering while supporting leadership meetings, travel, candidate scheduling, onboarding, employee recognition, and People team administration. Partners with IT on equipment, system access, and employee technology needs. The role is hybrid and requires onsite work in Boston Tuesday through Thursday at minimum.

Serve as the CEO and Founder’s strategic operational partner by managing complex calendars, briefings, communications, domestic and international travel, executive events, stakeholder relationships, and select personal logistics. Coordinate with executive leadership on special initiatives, resolve operational bottlenecks independently, protect the CEO’s time, and maintain strict confidentiality while remaining accessible for time-sensitive issues.

Provides executive-level administrative support to the Corporate Communications & Citizenship leadership team. Manages complex calendars, meetings, travel, expenses, communications, office operations, vendor contracts, purchase orders, invoices, budgets, files, SharePoint sites, and divisional initiatives. The role requires discretion, initiative, strong organizational and relationship-building skills, advanced Microsoft Office proficiency, and the ability to manage competing priorities and confidential information.