Top Hybrid Office Management Jobs in Boston, MA

The Executive Assistant supports the CEO and executive team with scheduling, travel coordination, expense reporting, meeting organization, and maintaining confidentiality while ensuring smooth operations.

Provide high-level administrative support to VP and SVP executives including calendar management, travel and expense coordination, meeting scheduling, priority analysis, stakeholder communication, occasional backup support, and handling confidential information with discretion.

Support day-to-day office operations: troubleshoot and set up equipment, manage inventory, mail, and hardware fulfillment, monitor the Operations Jira board and inbox, procure supplies, and support company events and workplace culture initiatives.

Provide high-level administrative support to executives: manage calendars, triage communications, prepare materials and presentations, coordinate complex travel and expenses, organize meetings and events, maintain records on collaboration platforms, and improve executive productivity through proactive problem-solving and process support.

Serve as the first point of contact at the Wilmington HQ, greeting visitors, managing front desk operations, triaging messages, and supporting meetings, events, mail, and general administrative tasks. Assist Office Manager, Executive Assistants, and HR with projects, maintain lobby safety and lost-and-found, and support office programs like Friday lunch.

Provide administrative, financial, and event-support for the Presidential Initiative on Interfaith Engagement. Manage Concur and B2P transactions, reconcile corporate card activity, coordinate executive scheduling and fellowship administration, oversee event logistics (catering, A/V, room bookings), maintain donor/grant records and CRM data, monitor chaplaincy inboxes, support evening and occasional weekend programs, and maintain departmental website and records.

Part-time in-person Office Assistant (16 hrs/week) responsible for greeting visitors, managing meeting rooms and basic conference IT, maintaining supplies and common areas, coordinating vendors, supporting onboarding, and helping plan events to maintain a welcoming office environment.

Provide high-touch administrative and office management support to Partners and Principals across search engagements. Manage scheduling, travel coordination, expense reporting, candidate/client communications, database maintenance, and office operations. Serve onsite three days weekly, liaise with vendors, run events and conference room scheduling, and assist HR as needed to ensure a seamless candidate and employee experience.

Provide high-level administrative support to Senior Vice Presidents and Regional Managers across 20+ banking offices. Prepare and analyze reports, manage timecard approvals and staffing records, coordinate meetings and offsite events, process expenses, handle confidential HR/technology paperwork, and respond to escalated customer issues. Lead ad-hoc projects and ensure compliance with regional policies and procedures.

This position invites applicants to submit their application even if no specific opening is available, promoting proactive job seeking.