Top Hybrid Office Management Jobs in Boston, MA

Provides strategic administrative support to executive leaders by managing complex calendars, travel, expenses, meetings, offsites, communications, and action items. The role anticipates executive needs, handles confidential information, coordinates cross-functional collaboration, and improves administrative processes. It requires strong organization, communication, judgment, discretion, and proficiency with Google Workspace, collaboration, expense management, and AI tools. The position is based in Boston, Massachusetts.

Manage day-to-day office operations for a 65-person robotics company. Responsibilities include stocking supplies, placing orders, coordinating vendors and cleaning services, liaising with landlords and property management, and organizing company events, meetings, catering, travel, and lodging. The role requires strong organization, vendor accountability, event-planning skills, clear communication, and regular onsite availability.

The Executive Assistant supports the CEO and executive team with scheduling, travel coordination, expense reporting, meeting organization, and maintaining confidentiality while ensuring smooth operations.

Provides administrative and operational support to consulting professionals, including calendar and travel management, expense reporting, meeting coordination, client documentation, deliverable formatting and proofreading, onboarding support, vendor and stakeholder communication, and front-desk backup. The role also handles special projects, supports proposals and presentations, mentors junior staff, and leads internal initiatives. The position follows an 8:00 a.m.–5:00 p.m. schedule in a hybrid Boston office environment.

Support day-to-day office operations: troubleshoot and set up equipment, manage inventory, mail, and hardware fulfillment, monitor the Operations Jira board and inbox, procure supplies, and support company events and workplace culture initiatives.

Provide high-level administrative support to executives: manage calendars, triage communications, prepare materials and presentations, coordinate complex travel and expenses, organize meetings and events, maintain records on collaboration platforms, and improve executive productivity through proactive problem-solving and process support.

Serve as the CEO and Founder’s strategic operational partner by managing complex calendars, briefings, communications, domestic and international travel, executive events, stakeholder relationships, and select personal logistics. Coordinate with executive leadership on special initiatives, resolve operational bottlenecks independently, protect the CEO’s time, and maintain strict confidentiality while remaining accessible for time-sensitive issues.

Provides executive-level administrative support to the Corporate Communications & Citizenship leadership team. Manages complex calendars, meetings, travel, expenses, communications, office operations, vendor contracts, purchase orders, invoices, budgets, files, SharePoint sites, and divisional initiatives. The role requires discretion, initiative, strong organizational and relationship-building skills, advanced Microsoft Office proficiency, and the ability to manage competing priorities and confidential information.

Provides administrative and operational support to Harvard academic units, faculty, and department leadership. Responsibilities include office management, records maintenance, personnel onboarding, committee support, event and meeting coordination, project and program administration, chair support, communications, scheduling, procurement, and liaison activities. The role requires strong organization, discretion, independent problem-solving, stakeholder coordination, and a strong in-person presence, with up to four campus days weekly.

Provides independent administrative support to three senior government affairs executives. Manages complex calendars, domestic and international travel, expenses, contracts, procurement, invoices, meetings, conferences, events, documents, records, and team operations. Coordinates with internal departments, vendors, consultants, government officials, and external organizations while handling confidential information, resolving conflicts, tracking follow-ups, and maintaining compliance with company processes.