Top Hybrid Office Management Jobs in Boston, MA

Provides proactive administrative and operational support to VP and SVP executives. Responsibilities include managing complex calendars across time zones, coordinating domestic and international travel, planning events and onsites, processing expenses and purchase requisitions, liaising with Finance and Procurement, preparing agendas and pre-reads, tracking action items, and serving as a key stakeholder contact.

Provides advanced administrative support to the Chief Transformation Officer by managing schedules, communications, correspondence, reports, and confidential information. Acts as an intermediary with internal and external stakeholders, prepares business documents, supports junior administrative staff, and resolves administrative challenges through creative problem-solving.

Provides high-level administrative support to VP and SVP leaders by managing complex calendars, domestic and international travel, expenses, confidential information, leadership meetings, offsites, customer visits, and trade shows. Coordinates agendas, materials, stakeholders, and follow-up while improving workflows and communication across teams. The role requires strong judgment, discretion, organization, customer service, and proficiency with Microsoft 365 and AI-enabled productivity tools.

Supports the IT and Technology organization by managing complex calendars, coordinating domestic and international travel, preparing expense reports, tracking deliverables, creating presentations, handling correspondence, and supporting office procedures. Partners with executives, leadership teams, and administrative staff across regions while managing confidential information with discretion. The role also involves cross-functional collaboration, special projects, and proactive resolution of organizational needs.

Supports two senior vice presidents by managing complex calendars, domestic and international travel, meeting preparation, executive communications, expenses, confidential corporate-development workflows, stakeholder coordination, and follow-through. The role requires independent prioritization, discretion, strong communication, accurate execution, and effective use of AI and workflow automation. Work is hybrid in Boston Seaport, with coordination across multiple time zones.

Provides administrative and operational support to consulting professionals, including calendar and travel management, expense reporting, meeting coordination, client documentation, deliverable formatting and proofreading, onboarding support, vendor and stakeholder communication, and front-desk backup. The role also handles special projects, supports proposals and presentations, mentors junior staff, and leads internal initiatives. The position follows an 8:00 a.m.–5:00 p.m. schedule in a hybrid Boston office environment.

Provide high-level administrative support to executives: manage calendars, triage communications, prepare materials and presentations, coordinate complex travel and expenses, organize meetings and events, maintain records on collaboration platforms, and improve executive productivity through proactive problem-solving and process support.

Supports the CEO and executive leadership team by managing complex calendars, ELT meeting cadence, strategic initiatives, communications, board and investor coordination, offsites, travel, expenses, and confidential information. The role drives cross-functional execution, improves executive operating systems, and ensures leaders remain aligned and focused. It requires strong judgment, polished communication, project management, discretion, and experience supporting senior executives in high-growth software companies.

Provides high-level executive support to multiple senior leaders, including complex calendar management, domestic and international travel coordination, leadership meeting preparation, action-item follow-up, communications, and event planning. The role requires discretion, strong organization, proactive problem-solving, diplomacy, and the ability to manage changing priorities while supporting the CPO and product organization.

Provides proactive executive and administrative support to senior R&D leaders, including complex calendar management, travel coordination, meeting and event planning, expense reporting, correspondence, onboarding, recruitment logistics, vendor coordination, procurement, budget tracking, and process improvement. The role supports confidential information management and collaboration across international teams in a hybrid Cambridge, Massachusetts environment.