Top Hybrid Office Management Jobs in Boston, MA

Support day-to-day office operations: troubleshoot and set up equipment, manage inventory, mail, and hardware fulfillment, monitor the Operations Jira board and inbox, procure supplies, and support company events and workplace culture initiatives.

Provide high-level administrative support to executives: manage calendars, triage communications, prepare materials and presentations, coordinate complex travel and expenses, organize meetings and events, maintain records on collaboration platforms, and improve executive productivity through proactive problem-solving and process support.

Provide high-level administrative support to VP and SVP executives including calendar management, travel and expense coordination, meeting scheduling, priority analysis, stakeholder communication, occasional backup support, and handling confidential information with discretion.

The Executive Assistant supports the CEO and executive team with scheduling, travel coordination, expense reporting, meeting organization, and maintaining confidentiality while ensuring smooth operations.

Provide high-level administrative support to an executive and their team: manage calendars, schedule meetings and events, arrange travel, prepare expense reports, answer calls, setup video conferences, mentor other administrative staff, and handle confidential information while prioritizing tasks in a fast-paced environment.

Provide high-level administrative support to a busy faculty member: manage complex calendars and travel, serve as primary contact for inquiries, support teaching (course websites, materials, exams), edit and proof documents, process financial transactions via Concur and B2P, perform general office duties, and conduct ad hoc research and file management.

This position invites applicants to submit their application even if no specific opening is available, promoting proactive job seeking.

Provide high-level administrative support to senior leaders: manage calendars and email, coordinate travel and expenses, support events and projects, prepare presentations and communications, track team engagement and administrative processes, and partner daily with executives to prioritize work in a fast-paced hybrid Boston office.

Provide comprehensive administrative support to the VP of Neuroscience Discovery Research and CRC Site Leader: calendar and travel management, meeting and event coordination, telepresence support, expense and invoice processing, document and presentation preparation, onboarding and vendor coordination, file compliance, and occasional budget tracking. Interact with executives and handle confidential information.

Serve as the first point of contact at the Wilmington HQ, greeting visitors, managing front desk operations, triaging messages, and supporting meetings, events, mail, and general administrative tasks. Assist Office Manager, Executive Assistants, and HR with projects, maintain lobby safety and lost-and-found, and support office programs like Friday lunch.