Top Hybrid Office Management Jobs in Boston, MA

Provides strategic administrative support to executive leaders by managing complex calendars, travel, expenses, meetings, offsites, communications, and action items. The role anticipates executive needs, handles confidential information, coordinates cross-functional collaboration, and improves administrative processes. It requires strong organization, communication, judgment, discretion, and proficiency with Google Workspace, collaboration, expense management, and AI tools. The position is based in Boston, Massachusetts.

Provides executive administrative support for the Commercial and Investment Banking team, including complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, invoice and expense processing, onboarding and offboarding support, executive communications, document maintenance, and presentation editing. Requires discretion, strong organization, communication skills, and the ability to manage competing priorities while working fully onsite.

Manage day-to-day office operations for a 65-person robotics company. Responsibilities include stocking supplies, placing orders, coordinating vendors and cleaning services, liaising with landlords and property management, and organizing company events, meetings, catering, travel, and lodging. The role requires strong organization, vendor accountability, event-planning skills, clear communication, and regular onsite availability.

The Executive Assistant supports the CEO and executive team with scheduling, travel coordination, expense reporting, meeting organization, and maintaining confidentiality while ensuring smooth operations.

Provides administrative and operational support to consulting professionals, including calendar and travel management, expense reporting, meeting coordination, client documentation, deliverable formatting and proofreading, onboarding support, vendor and stakeholder communication, and front-desk backup. The role also handles special projects, supports proposals and presentations, mentors junior staff, and leads internal initiatives. The position follows an 8:00 a.m.–5:00 p.m. schedule in a hybrid Boston office environment.

Support day-to-day office operations: troubleshoot and set up equipment, manage inventory, mail, and hardware fulfillment, monitor the Operations Jira board and inbox, procure supplies, and support company events and workplace culture initiatives.

Provide high-level administrative support to executives: manage calendars, triage communications, prepare materials and presentations, coordinate complex travel and expenses, organize meetings and events, maintain records on collaboration platforms, and improve executive productivity through proactive problem-solving and process support.

Supports multiple consulting professionals through complex calendar management, travel booking, expense and time reporting, correspondence, confidential information handling, event coordination, and office services. Provides backup administrative, reception, facilities, and event support while managing competing priorities, resolving scheduling issues, coordinating stakeholders, and improving processes. The role requires advanced Microsoft Office proficiency, discretion, strong communication, sound judgment, and willingness to travel 10% in a hybrid Boston office environment.

Provides executive-level administrative and operational support to the Chief Clinical & Medical Affairs Officer and VP of Quality. Manages calendars, complex international travel, meetings, communications, records, purchase orders, invoices, vendors, and logistics. Prepares executive materials, tracks actions, handles confidential information, and improves administrative processes. Requires strong judgment, discretion, organization, communication, Microsoft 365 proficiency, and experience supporting senior leaders in global, matrixed environments.

Provides executive support to senior leadership, including global calendar management, travel and event expense processing through SAP Concur, communication management, and coordination of onsite meetings with vendors and clients. The role also produces meeting materials, supports a professional team environment, manages competing priorities, and builds relationships across functions and geographies.