Top Hybrid Office Management Jobs in Boston, MA

The Executive Assistant supports the CEO and executive team with scheduling, travel coordination, expense reporting, meeting organization, and maintaining confidentiality while ensuring smooth operations.

The Executive Assistant supports a VP of Engineering by managing calendars, optimizing operations, coordinating meetings, and handling communications, travel, and logistics for effective organizational support.

Part-time in-person Office Assistant (16 hrs/week) responsible for greeting visitors, managing meeting rooms and basic conference IT, maintaining supplies and common areas, coordinating vendors, supporting onboarding, and helping plan events to maintain a welcoming office environment.

Provide high-touch administrative and office management support to Partners and Principals across search engagements. Manage scheduling, travel coordination, expense reporting, candidate/client communications, database maintenance, and office operations. Serve onsite three days weekly, liaise with vendors, run events and conference room scheduling, and assist HR as needed to ensure a seamless candidate and employee experience.

Provide high-level administrative and logistical support to the Belfer Center Director, managing calendar, travel (domestic and international), correspondence, stakeholder relations, briefing materials, records, course support, and financial/HR paperwork. Anticipate needs, coordinate with the Director's team, greet VIPs, and maintain discretion while using technology (including AI tools) to streamline operations. On-site at least four days/week.

Provide high-level administrative support to the CEO: manage complex calendars, coordinate travel, prepare meeting and board materials, take meeting notes, handle confidential communications, liaise with stakeholders, and drive special projects to improve office processes.

Provide high-level administrative support to Senior Vice Presidents and Regional Managers across 20+ banking offices. Prepare and analyze reports, manage timecard approvals and staffing records, coordinate meetings and offsite events, process expenses, handle confidential HR/technology paperwork, and respond to escalated customer issues. Lead ad-hoc projects and ensure compliance with regional policies and procedures.

Manage day-to-day Boston office operations and provide executive-level administrative support to senior leaders. Oversee administrative staff, facilities, vendor relationships, scheduling, travel and expense processing, document preparation, and process improvements while maintaining confidentiality and a collaborative work environment.

As a Substitute Teacher, assist in various classrooms, engage in hands-on activities, maintain communication with parents, and ensure a safe learning environment.

This position invites applicants to submit their application even if no specific opening is available, promoting proactive job seeking.