Talent Acquisition Coordinator

Talent Acquisition Coordinator

Location: Waltham, MA, On-site
Role Overview:

The Talent Acquisition Coordinator plays a critical role in delivering a high-quality, efficient recruiting experience in a fast-paced technology environment. This position partners closely with recruiters, hiring managers, and HR colleagues to support end-to-end recruiting operations, ensuring a positive candidate experience and timely hiring outcomes.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a dynamic, deadline-driven setting.

Key Responsibilities:

Recruiting Operations & Coordination

• Coordinate and schedule interviews across multiple time zones, ensuring a smooth experience for candidates and interviewers
• Manage candidate communications throughout the interview process, including interview logistics, follow-ups, and status updates
• Support recruiters with job posting creation, interview preparation, and candidate tracking
• Maintain accurate and up-to-date records in the Applicant Tracking System (ATS)

Candidate Experience

• Serve as a primary point of contact for candidates during the interview process
• Ensure timely, professional, and consistent communication
• Represent the company’s employer brand with a high level of professionalism and responsiveness

Hiring Manager & Recruiter Support

• Partner with recruiters and hiring managers to ensure interview processes run efficiently
• Prepare interview schedules, agendas, and materials
• Track interview feedback and follow up to ensure timely completion

Process Improvement & Compliance

• Ensure recruiting processes comply with company policies and applicable employment laws
• Identify opportunities to improve recruiting workflows, documentation, and candidate experience
• Support recruiting reporting and metrics as needed

Offer & Onboarding Support

• Assist with offer coordination, including offer letter preparation and approvals
• Support pre-employment processes such as background checks and onboarding coordination
• Partner with HR and onboarding teams to ensure smooth transitions for new hires

Required Qualifications:

• 3–5 years of experience in talent acquisition coordination, recruiting operations, or HR support
• Experience supporting recruiting in a fast-paced, high-volume, or technology environment
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• High attention to detail and follow-through
• Proficiency with ATS platforms and common recruiting tools
• Strong customer service mindset and professionalism

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