People Operations & Office Coordinator

Key Responsibilities - Administrative Coordination & People Operations

• Oversee general office operations: ordering and managing inventory of office supplies, snacks, equipment, and other workplace necessities.
• Coordinate vendor relationships for office maintenance, supplies, and services.
• Organize company events, team offsites, and ad hoc projects that support a positive work environment.
• Manage travel arrangements and accommodations for employees attending business events, conferences, or team travel.
• Track office and operational expenses and assist in budget management related to office and people operations.
• Coordinate late-stage recruiting activities, including salary, benefits, and offer logistics in partnership with hiring managers and leadership.
• Manage the onboarding process for new hires: drafting offer letters, processing payroll setup, coordinating equipment ordering, scheduling orientations, and benefits enrollment.
• Serve as the first point of contact for employee inquiries regarding benefits, policies, and procedures.
• Support benefits administration and insurance processes, including annual open enrollment and renewals (health, dental, vision, etc.).
• Maintain and update internal documentation such as onboarding checklists, HR policies, and SOPs.
• Support compliance initiatives related to employment law and internal HR best practices.

Qualifications

• 1–3 years of professional experience in People Operations, HR Coordination, Office Management, or a similar operational support role.
• Strong organizational and project management skills with exceptional attention to detail.
• Professional written and verbal communication skills across all levels of an organization.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Self-starter comfortable managing responsibilities independently and proactively.
• Familiarity with HR, recruiting, or operational tools (e.g., Gusto, Lever, Ramp) is preferred, but not required.

Preferred Qualifications

• Experience working with insurance brokers, administering open enrollment, or managing employee benefits.
• Experience booking and coordinating travel logistics.
• Prior experience in a dynamic or high-growth environment.