Easy Apply
Easy Apply
Process weekly payroll for hourly and salaried employees, maintain employee and payroll records, manage deductions and tax filings, reconcile payroll accounts, support year-end reporting, answer employee payroll questions, ensure regulatory compliance, and improve payroll processes. The role requires accuracy, confidentiality, strong Excel skills, and experience with payroll systems such as Rippling and Paycom.
Job Title: Payroll Specialist
Location: Boston, MA (Onsite in office)
Position Type: Full-time – Exempt
Salary: $60,000 - $96,000 (experience depending) and full benefit package day one
Who We Are
Flexcar is completely reimagining car ownership. Buying a car is expensive, and leasing locks you in. So, we created a better way: flexing. Flexcar gives people their own car with one monthly payment that includes insurance, maintenance, roadside, and registration, plus the freedom to swap, keep, or return it as life changes. It's more affordable, more flexible, and more enjoyable than buying or leasing. By combining operational expertise with technology, data, and AI, we're transforming every part of the customer journey. We're scaling fast, and we're building the next generation of leaders to scale with us.
Job Summary
We’re looking for a detail-oriented and dependable Payroll Specialist to help ensure our employees are paid accurately and on time weekly. In this role, you’ll support payroll processing, maintain accurate employee and payroll records, and help ensure compliance with federal, state, and local payroll requirements. The ideal candidate is organized, comfortable working with payroll systems and Excel, and understands the importance of accuracy and confidentiality when handling sensitive employee information
What You'll Do
What You Bring
Location: Boston, MA (Onsite in office)
Position Type: Full-time – Exempt
Salary: $60,000 - $96,000 (experience depending) and full benefit package day one
Who We Are
Flexcar is completely reimagining car ownership. Buying a car is expensive, and leasing locks you in. So, we created a better way: flexing. Flexcar gives people their own car with one monthly payment that includes insurance, maintenance, roadside, and registration, plus the freedom to swap, keep, or return it as life changes. It's more affordable, more flexible, and more enjoyable than buying or leasing. By combining operational expertise with technology, data, and AI, we're transforming every part of the customer journey. We're scaling fast, and we're building the next generation of leaders to scale with us.
Job Summary
We’re looking for a detail-oriented and dependable Payroll Specialist to help ensure our employees are paid accurately and on time weekly. In this role, you’ll support payroll processing, maintain accurate employee and payroll records, and help ensure compliance with federal, state, and local payroll requirements. The ideal candidate is organized, comfortable working with payroll systems and Excel, and understands the importance of accuracy and confidentiality when handling sensitive employee information
What You'll Do
- Process weekly payroll, including hourly and salaried employees, overtime, bonuses, commissions, and off-cycle payments.
- Enter and maintain employee payroll data such as new hires, terminations, pay changes, deductions, and direct deposit information.
- Review timekeeping records and resolve discrepancies with managers before payroll deadlines.
- Administer deductions for benefits, retirement plans, garnishments, and other withholdings.
- Reconcile payroll registers, tax filings, and general ledger accounts, and help prepare journal entries.
- Support quarterly and year-end processes, including W-2s and tax filings, in coordination with our payroll provider.
- Answer employee questions about paychecks, withholdings, and deductions in a clear, friendly, and confidential manner.
- Help ensure compliance with federal, state, and local wage and tax laws, and assist with internal and external audits.
- Identify opportunities to improve payroll processes and documentation.
What You Bring
- 2 -5 years of payroll, accounting, or related experience.
- Working knowledge of payroll regulations, including FLSA, federal and state tax withholding, wage and hour rules.
- Experience with payroll systems such as Rippling and Paycom.
- Solid Excel skills (VLOOKUPs, pivot tables, and basic formulas).
- Strong attention to detail and the ability to meet firm deadlines.
- Extremely organized and able to use a variety of systems and processes to ensure compliance and accuracy.
- Utmost discretion in handling sensitive and confidential information.
- Clear written and verbal communication skills.
- Rest & Relaxation: Flexible PTO policy.
- Future Savings: Benefit from a 401(k) plan with company match from day one.
- Benefits: Day One - Excellent, low-cost healthcare coverage including medical, dental, vision.
- Drive a Flexcar! Discounted employee rate on Flexcar products and no annual membership fee.
- Weekly pay
- Other amazing perks!
Flexcar Boston, Massachusetts, USA Office
Our office is located on Boston's waterfront in the Seaport District. We are located amongst many coffee shops, restaurants, bars, fitness options and shops! Our roof deck is our favorite feature, it overlooks the Boston Harbor and is a great place to enjoy a coffee, meeting or lunch.
Similar Jobs
Professional Services • Real Estate • Industrial
Supports accurate, timely multi-state payroll processing through audits, account reconciliations, gross-to-net and general ledger tie-outs, and bonus program administration. Provides guidance to payroll practitioners, supports the Payroll Manager with reporting, escalations, data validation, and special projects, and collaborates with HR, Finance, and Accounting. Maintains regulatory documentation, handles confidential information, and assists with payroll system testing and implementations.
Top Skills:
AdpExcelUkgWorkday
Other
Process bi-weekly payroll, reconcile payroll and cash transactions, prepare general ledger entries, manage benefits deductions and 401(k) funding, administer garnishments, validate time records, generate reports, support ADP users, and maintain employee data in ADP and UKG systems. Ensure compliance with payroll tax, wage and hour, garnishment, and IRS requirements while handling adjustments, verifications, and benefits invoices.
Top Skills:
Adp PayrollAdp Time & AttendanceUkg Hris
Information Technology • Software
Executes and quality-checks biweekly, multi-state payroll; maintains employee payroll records, processes earnings and deductions, prepares Finance and HR reports, resolves discrepancies, answers payroll inquiries, and ensures confidential, accurate, compliant payroll operations.
Top Skills:
MS OfficeUltipro
What you need to know about the Boston Tech Scene
Boston is a powerhouse for technology innovation thanks to world-class research universities like MIT and Harvard and a robust pipeline of venture capital investment. Host to the first telephone call and one of the first general-purpose computers ever put into use, Boston is now a hub for biotechnology, robotics and artificial intelligence — though it’s also home to several B2B software giants. So it’s no surprise that the city consistently ranks among the greatest startup ecosystems in the world.
Key Facts About Boston Tech
- Number of Tech Workers: 269,000; 9.4% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Thermo Fisher Scientific, Toast, Klaviyo, HubSpot, DraftKings
- Key Industries: Artificial intelligence, biotechnology, robotics, software, aerospace
- Funding Landscape: $15.7 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Summit Partners, Volition Capital, Bain Capital Ventures, MassVentures, Highland Capital Partners
- Research Centers and Universities: MIT, Harvard University, Boston College, Tufts University, Boston University, Northeastern University, Smithsonian Astrophysical Observatory, National Bureau of Economic Research, Broad Institute, Lowell Center for Space Science & Technology, National Emerging Infectious Diseases Laboratories
