Supports accurate, timely multi-state payroll processing through audits, account reconciliations, gross-to-net and general ledger tie-outs, and bonus program administration. Provides guidance to payroll practitioners, supports the Payroll Manager with reporting, escalations, data validation, and special projects, and collaborates with HR, Finance, and Accounting. Maintains regulatory documentation, handles confidential information, and assists with payroll system testing and implementations.
Job Summary & Responsibilities Pay Range
The Payroll Specialist plays a key role in the payroll team by supporting the accurate and timely processing of employee compensation. This role focuses on audit readiness, account reconciliations, bonus program support, and serving as a resource to payroll practitioners. The Payroll Specialist ensures compliance with federal, state, and local payroll regulations and supports the Payroll Manager with various projects and escalations.
Key Responsibilities:
- Perform internal audits of payroll data and processes to ensure compliance, accuracy, and readiness for external audits.
- Execute payroll account reconciliations, including gross-to-net, tax withholdings, and general ledger tie-outs.
- Administer and track bonus, incentive, and special pay programs, ensuring accurate calculations and timely disbursements.
- Act as a point of contact for payroll practitioners by offering guidance, best practices, and resolution support.
- Support the Payroll Manager with reporting, escalations, data validation, and special projects.
- Collaborate with HR, Finance, and Accounting on data alignment, retro adjustments, and audit inquiries.
- Maintain detailed records and documentation in accordance with company policies and regulatory standards.
- Assist with testing and implementation of system updates or new payroll-related tools.
Qualifications:
- 2–4 years of payroll experience in a multi-state environment; union and bonus processing experience a plus.
- Knowledge of payroll laws and regulations (FLSA, state/local tax, garnishments, etc.).
- Experience with payroll systems such as ADP, Workday, UKG, or similar platforms.
- Strong Excel skills (e.g., VLOOKUP, pivot tables) and experience with reporting and reconciliation.
- High attention to detail and accuracy; strong problem-solving and analytical skills.
- Excellent communication and interpersonal skills, with ability to support team members at all levels.
- Ability to handle confidential information with discretion and professionalism.
About UG2:
At UG2, a leader in facility services, we are committed to innovation, excellence, and client satisfaction. We are committed to developing the strongest customer relationships and the highest service delivery benchmarks in the marketplace.
Founded in 2012, UG2 is privately held and headquartered in Boston, Massachusetts. We also have regional offices in Chicago, Washington, D.C., New York City, West Palm Beach, Los Angeles, Sunnyvale, and Dallas.
$50,000 to $60,000 per year
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