Office Manager

| Greater Boston Area
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Boston-based company Piaggio Fast Forward Inc. (PFF) was founded in 2015 by the Piaggio Group (the Italian manufacturer that created the iconic Vespa scooter). We are on a mission to build technology products that move the way that people move. In order to bring products to market today, PFF is solving the problem of robotic interaction with people in dynamically changing environments. We’re innovators, neighbors and creators with a passion for local living and pushing the limits on urban transportation. We support a sustainable mobility ecology with healthy lifestyles and social connectivity available to all, regardless of age or abilities.

PFF is looking for an Office Manager who can take ownership of our office facilities and day-to-day office operations, and champion our employee engagement and company culture!

The Office Manager at Piaggio Fast Forward is proactive and resourceful.  This role is responsible for managing the day-to-day office tasks and performing a wide variety of administrative duties and projects. The office manager is a team player required to work cross-functionally, interacting with staff at all levels in our fast-paced environment while maintaining a high level of professionalism.  This position will ensure that our office environment creates an ideal experience for all of our teams, while also bringing our mission and values to life.  The person in this role will support the ongoing maintenance of our physical office space, coordinate the execution of employee events, as well as overseeing and supporting all office processes with a focus on employee safety, well-being, and morale.

The Office Manager will work within the People Operations team to bring innovative new ideas to team initiatives, culture-building events and business efficiencies.  As a member of the People Operations team, this role is critical in helping us create an inclusive environment where a diverse group of people can and want to do their best work.  This is an in-office role in our Boston offices.


  • Works with a high level of autonomy and initiative
  • Manages PFF office locations and facilities; point of contact for outside vendors and building management; source and manage operational vendors
  • Manage group calendars, meetings, conference rooms, expense reports and prepare necessary materials as needed
  • Manage both office kitchens including stocking and ordering; monitor and assist in the general upkeep of the locations
  • Upkeep of conference rooms, office supplies, new hire swag; take pride in presenting our space with the best foot forward always
  • Manage and track office budgets
  • Manage and facilitate company and employee events
  • Respond to a variety of requests for information, policies & procedures, and executive action.
  • Coordinate Executive team meetings; including board meetings, offsite meetings, and events 
  • Work closely with People Operations to assist with onboarding/offboarding, and other People tasks as needed
  • Responsible for the upkeep of company wiki pages, handbooks, and onboarding information
  • Exercise tact, diplomacy and discretion in written and verbal communications
  • Independently perform special projects as requested
  • Comfortably interface with all levels of staff and stakeholders in and outside the organization
  • Manage corporate apartment
  • Own weekly company newsletter
  • Assist in cultivating employee culture and engagement; report on employee engagement surveys
  • Curate green initiatives and programs for the company
  • Point of contact for company travel and arrangements
  • Maintain office safety programs

Preferred Qualifications

  • 2-3 years related experience in a fast pace environment
  • Must be well organized with high attention to detail; high accountability
  • Excellent verbal and written communication, interpersonal and collaborative skills
  • Experience handling confidential information and documents
  • Ability to prioritize work in a multi-tasking environment while meeting deadlines
  • Experience in managing a busy office in a corporate environment
  • Ability to track and spend according to allocated budget
  • Passion or experience with DEI initiatives a bonus

Commitment to Diversity

We strive to create a workforce that embraces every culture, language, age, sexual orientation, disability, gender identity, background and experience. PFF has multiple DEI programs in place for our employees; including a mentorship program, regular pay equity audits, DEI training, and a standardized interviewing framework that is focused on "culture add". These programs support an equitable and inclusive workplace, that promote the growth, retention, and recruiting of women and BIPOC in the workplace.

Note: Even if you don’t meet all of the requirements listed we encourage you to apply. Think of it more as looking for some of the items listed, not all.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • C++Languages
    • JavascriptLanguages
    • PythonLanguages
    • MATLABLanguages
    • OpenCVLibraries
    • EigenLibraries
    • BoostLibraries
    • CaffeFrameworks
    • Node.jsFrameworks
    • TensorFlowFrameworks
    • TorchFrameworks
    • InventorDesign
    • HubSpotCRM
    • Salesforce Marketing CloudEmail


We are a short walk from Sullivan Square T Station! You can easily access both Assembly Row and Union Square from our office.

An Insider's view of Piaggio Fast Forward

What are some social events your company does?

Given the times, most of our team is now working remotely. We’ve taken this period as an opportunity to explore and get creative with virtual events. We host informal morning coffees, and end of week happy hours. These have become a great way to reconnect with work friends, and to introduce and welcome new hires to the team.


Office Manager

How do you collaborate with other teams in the company?

In order to keep everything running smoothly here at PFF, proper inter-team communication is essential. Slack is our bread and butter, and we use it for everything. Personally though, I tend to prefer a face-to-face conversation with someone in front of a whiteboard, especially when complex abstract concepts are the topic of discussion.


Software Engineer

How does the company support your career growth?

Since joining PFF, I've been able to test and development my skills as an analyst while learning new things as I go. Everyone at PFF is very helpful and shares the desire to spread their knowledge in their fields. I've been able to be very hands-on with many different cross functional partners and apply my skills to projects across the company.


Data Analyst

What is your vision for the company?

My vision is of a world in which vehicles like Piaggio Fast Forward’s gita® enable people of all ages and abilities to move further, faster, and more enjoyably. In the present era of AI, autonomy and ubiquitous networks, vehicles that promote walkability, human interaction and off-screen exploration will be fundamental to our sense of well-being.


Chief Vision Officer

What makes someone successful on your team?

I interact with various depts where I have gotten to learn new things about our products and process. Being eager to learn and having good communication skills make a huge difference in terms of your success at PFF. The company also drives to create a collaborative environment, so everyone is working together and working hard towards the same goal!


Mechanical Engineer

What are Piaggio Fast Forward Perks + Benefits

Piaggio Fast Forward Benefits Overview

We want our employees to feel that they matter just as much as the work that they do at PFF matters. That’s why we offer our employees up to 100% medical and dental coverage, along with a wide variety of additional benefits to choose from like vision, disability, FSA/HSA, pet insurance and much more! Generous PTO policies and commuter benefits to fit most any need are some employee favorites along with 401ks, lunches, and tuition reimbursement to name a few, but there’s more where that comes from!

Volunteer in local community
Friends outside of work
Eat lunch together
Daily sync
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Unconscious bias training
PFF has, at minimum, quarterly DEI trainings & seminars to educate and continue the discussion on diversity & inclusion & equity and the importance of it in our workplace!
Diversity manifesto
Mean gender pay gap below 10%
Diversity Employee Resource Groups
Headed by our People Ops team, PFF provides an inclusive group to all those that would like to participate, as well as to those that need support or would like to engage in discussion or DEI efforts.
Hiring Practices that Promote Diversity
We openly speak about our DEI efforts, goals, & where we're at. We've focused our hiring conversations on "culture ADD", not "culture fit" & speak about broadening our networks & on unconscious bias.
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Onsite Gym
Team workouts
Mental Health Benefits
EAP services
Retirement & Stock Options Benefits
Piaggio Fast Forward offers a 3% 401(k) contribution.
401(K) Matching
PFF will contribute 3% to 401k benefits whether or not the employee contributes at all. We believe it's important to save for your future regardless of circumstances.
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Free Daily Meals
Stocked Kitchen
Happy Hours
Pet Friendly
We have multiple office dogs including, but not limited to, Douglas, Abby, Bleu, Skye, and Mosley!
Recreational Clubs
Relocation Assistance
Home Office Stipend for Remote Employees
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
Continuing Education stipend
Online course subscriptions available
Paid industry certifications
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