Events Operations Specialist at Rapid7

| Greater Boston Area
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The Event Operations Coordinator plays a key role in the success of Rapid7’s Event Marketing team. By providing in-depth financial, organizational, and administrative support, you will be the glue that ties it all together as Rapid7 plans and executes over 100 events per year – from small regional user groups; to major customer conferences and tradeshows; to internal holiday parties. You will report into the Event Director, as well as work closely with the Event Team as you build your career with one of the fastest growing companies out there.

Job Responsibilities:

Event Coordination (30%) 

  • Independently coordinate 15-20 events annually. 

  • Work with sponsors to confirm event details, ship marketing collateral, work with sales & sales engineering teams to determine Rapid7 representatives.

  • Partner with Talent Acquisition on university & recruitment events 

Google Sheets Expertise/Budget Tracking (10%) 

  • The ideal candidate needs to be a Google Sheets expert, with experience tracking multiple detailed budgets. He/she can create pivot tables to accurately analyze event spend and activity. Partnership and management of the overall event marketing budget as well as corporate event budgets as necessary, with event manager.

Vendor Payment and Contract Management (10%)

  • Act as the main point of contact between Event Marketing, Legal and Finance through the negotiation of new vendor contracts and the creation of associated purchase orders, invoice processing, and expense reports

Giveaway Inventory Management (15%) 

  • Track and reorder branded swag as needed, come up with ideas for new and innovative swag that supports our brand within budget. Manage vendor contacts as well as negotiate renewals and new vendor contracts.

  • Inventory forecasting for ordering and restocking. 

Maintenance of Annual Event Calendar (10%) 

  • Keep Rapid7 Events website updated. 

  • Update calendar with new events as added.

  • Rapid7 BEATS newsletter weekly updates.

Event ROI Analysis - (5%) 

  • Partner with Event Director to ensure event leads are in the correct format for capturing ROI for DemandGen and telling the success stories. 

  • Collecting correct data from events.

Event Feedback & Additional Event Research (15%)

  • Manage list of requested events from sales/CSM, independent research, incoming requests from third parties, and add to the following year wishlist (or determine if funding is available in the current year). 

  • Create, distribute and collate feedback on individual events. Summarize learnings that can be used to improve the quality and execution of future events.

  • Research new events to consider sponsoring based on specified audience, messaging criteria, and budget constraints. Build out yearly event calendar and wishlist.

Major Corporate Event Support (5%) 

  • Rapid7’s corporate events require cross-company teamwork to be successful. As needed, the Event Operations Coordinator will help support these major activities in a variety of ways: booth book, ordering of giveaways, arranging shipments, work with IT to provision demo laptops and ship to event

Requirements:

  • 2-3 years of experience in operations/analytical or event role

  • BA/BS degree in business or related field

  • Ability to travel quarterly (as needed) to events.

  • Proficiency with Google (drive, sheets, docs, slides)

  • Quick learner, curious and strong analytical skills

  • Team player - willing to roll up your sleeves, and pick up the shovel

  • Ability to collaborate cross-functionally in fast-paced, changing and dynamic environment

  • Results oriented, attention to detail, ability to prioritize multiple objectives and projects

  • Ability to manage own workload, work efficiently, and meet deadlines

  • Excellent interpersonal and communication skills within all areas including verbal and written are required. 

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • GolangLanguages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RLanguages
    • RubyLanguages
    • ScalaLanguages
    • SqlLanguages
    • jQueryLibraries
    • ReactLibraries
    • ReduxLibraries
    • AngularJSFrameworks
    • DjangoFrameworks
    • ExpressFrameworks
    • FlaskFrameworks
    • HadoopFrameworks
    • Node.jsFrameworks
    • Ruby on RailsFrameworks
    • SparkFrameworks
    • SpringFrameworks
    • TensorFlowFrameworks
    • CassandraDatabases
    • MongoDBDatabases
    • MySQLDatabases
    • PostgreSQLDatabases
    • RedisDatabases
    • Google AnalyticsAnalytics
    • OptimizelyAnalytics
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • AsanaManagement
    • ConfluenceManagement
    • JIRAManagement
    • WordpressCMS
    • SalesforceCRM

Location

Rapid7 is conveniently located between the North End and West End of Boston, with plenty of restaurants, bars and public transport close by.

An Insider's view of Rapid7

What does your typical day look like?

For the majority of the day it’s a mix of weekly check-ins with various teams, project updates, and the occasional brainstorm.

When I’m not in meetings I’ve got headphones in while planning, writing, or designing — at my desk or perched somewhere around the office.

Grace

Senior Brand Storyteller

What are some things you learned at the company?

When we talk about being a moose and impact together, what we are saying is that we support each other on our journey forward. We actively look for ways to collaborate, strengthen our ideas and learn from each other, no matter what department you may be in at Rapid7.

David

Global Director of Sales Engineering

What are Rapid7 Perks + Benefits

Culture
Volunteer in local community
Once a year, Rapid7 offices across the globe close for the day so employees can volunteer.
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Highly diverse management team
Rapid7 is led by a diverse management team that represent the security community we serve. We believe that we all have a responsibility to continuously improve our DE&I efforts.
Unconscious bias training
We believe in continuous learning, our in-house trainers conduct consistent diversity trainings. We advocate for diverse thinking and strive to cultivate a workforce that mirrors the best minds.
Someone's primary function is managing the company’s diversity and inclusion initiatives
Diversity Employee Resource Groups
We have so many amazing and organically created employee resource groups! These internal Rapid7 communities allow for an authentic experience where diverse employees and allies can come together.
Hiring Practices that Promote Diversity
We've taken the Parity Pledge, we reinforce strategic recruitment, we are committed to diversity partnerships, and we understand the importance in training around unconscious bias.
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Onsite Gym
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Employee Stock Purchase Plan
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Our remote work program includes full-time remote for specific positions, Work remotely on occasion as needed.
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Our employees receive unlimited hours per year of paid volunteer time.
Paid Holidays
Paid Sick Days
Employees receive unlimited hours per year of paid sick leave.
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Game Room
Stocked Kitchen
Rapid7 has a fully stocked kitchen including unlimited snacks, coffee, tea and all of the flavored sparkling water you can handle.
Some Meals Provided
Employees get free lunch during quarterly in-office Town Halls and some team meetings.
Happy Hours
Fitness Subsidies
Home Office Stipend for Remote Employees
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Continuing Education stipend
Variable.
Time allotted for learning
Online course subscriptions available
Paid industry certifications
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