Manager of Non-Sponsored Funds

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Why join the Harvard Faculty of Arts and Sciences?

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

Job Summary: Manage accounting activities, and provides specialized analysis and financial reporting.

Job-Specific Responsibilities:

The Manager of Non-Sponsored Funds leads financial operations and planning for the Faculty of Arts and Sciences (FAS) non-sponsored funds portfolio.  As a critical role within FAS Finance function, the Manager of Non-Sponsored Funds will help ensure that the FAS’s non-sponsored funding sources – including endowments, current use gifts, construction gifts, loan funds, and unrestricted designated funds – are properly managed, utilized, and aligned with FAS priorities.

This role serves as a primary point of contact for non-sponsored funds and will work collaboratively with both FAS departments and centers and University organization such as the Office of Gift Administration and the Office of the Controller. With a strong foundation in fund accounting and University policies and procedures, this role will also ensure that all funds are managed properly to donors’ terms and that all regulatory requirements are met.

This role will supervise the Non-Sponsored Funds team and manage the lifecycle of a fund (including new fund creation, acknowledgement of terms, release from restriction audits, donor relations and stewardship requests, and write-off and disabling of fund, where applicable).

• Routine review and analysis of non-sponsored fund balances across the FAS currently a balance of $1.3 billion, across almost 10,000 individual Funds; work with FAS leadership and Development to create plans related to “Hard to Use” funds (defined as funds with narrow or outdated terms) and “Stranded/Idled” funds (defined as funds with broad terms that could be spent but are not).
• Gather and analyze metrics to identify streamlining opportunities in reporting across a variety of financial systems and reports
• Work with departments and centers that are supported by unrestricted monies; develop analysis around the non-sponsored fund landscape to identify areas where restricted monies may be used
• Identify operational challenges; research and implement solutions related to the management of non-sponsored funds, including:
• Management of centrally-controlled funds (those managed directly by FAS Finance) to determine the best application based on donor terms and FAS priorities
• Partnering with the Faculty Finance Manager on the use of professorship funds
•  Partnering with the FAS CFO on the use of the Edgerly Family Dean’s discretionary funds
• Review decapitalization and capitalization requests and recommend appropriate action.
• Ensure financial compliance with University policies and procedures and applicable rules and regulations.
• Monitor non-sponsored funds in deficit and work with departments and FAS leadership to reduce or eliminate by fiscal year end.
• Routinely review FAS non-sponsored funds with standing orders to ensure the standing orders are still appropriate and necessary.
• Responsible for effective staff management, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment
• Design, develop, and manage financial training

Working Conditions: Work is performed in an office setting; this is a hybrid position requiring 3 days on campus

Physical Requirements: Sitting and using near vision for reading and computer work for extended periods of time

Basic Qualifications:

• Bachelor’s degree in Accounting or equivalent work experience required
• Minimum of 7 years’ relevant work experience
• Supervisory experience

Additional Qualifications and Skills:

• MBA or Master’s degree in a relevant field
• Demonstrated experience with financial systems and data query tools; in particular Harvard systems including HART, Oracle Financials, and Advance
• Advanced knowledge of accounting principles and tax regulations
• Experience with MS Office Suite, advanced Excel skills
• Knowledge of fund accounting
• Basic understanding of non-profit regulations
• Ability to handle complex and confidential information with discretion
• Strong organizational skills and attention to detail
• Excellent oral and written communication skills
• Strategic thinking skills
• Effective interpersonal skills and ability to work with cross-functional teams
• Effectively assesses priorities, manages change, and effectively manages multiple complex activities in a time-sensitive environment

Certificates and Licenses: CPA desirable

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity, Education, Criminal, Credit
• Other Information: All formal offers will be made by FAS Human Resources.

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 058. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information. 

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: 

• Generous paid time off including parental leave 
• Medical, dental, and vision health insurance coverage starting on day one 
• Retirement plans with university contributions 
• Wellbeing and mental health resources 
• Support for families and caregivers 
• Professional development opportunities including tuition assistance and reimbursement 
• Commuter benefits, discounts and campus perks 

Learn more about these and additional benefits on our Benefits & Wellbeing Page. 

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.