Human Resources Assistant

Job Description:

JOB SUMMARY

Responsible for the clerical/administration function within the HR department. Performs duties directly related to payroll, file administration, benefits, workers compensation, leaves of absence, unemployment and preparing reports associated with these functions. Counsels associates, responds to requests for information and completes the necessary HR related forms and documents. Interacts with Home Office and outside Vendors on a variety of HR related issues.

Thursday – Sunday 7:00am – 5:30pm

DUTIES AND RESPONSIBILITIES

Major Areas of Responsibility:

·         Leave of Absence Management/Coordination

o    Update tracker as Associates leave and return to work.

o    Communicate expected return to work dates with Supervisors/Managers weekly.

o    Manage Associate LOA inquiries.

·         Time and Attendance Support

o    Updates and maintains the payroll system, petty cash and creates payroll adjustments/increases as well as completes calendar entries.

o    Transmits payroll in conjunction with Home Office.

o    Prints transaction reports and reconciles.

o    Audits payroll reports and makes corrections as necessary.

o    Stops payment of voided checks.

o    Prepares checks for distribution.

·         ADA Support

o    Schedule check-ins with HRBPs across shifts

o    Maintain ADA files and ensure copies have been made for medical files

·         Manage I-9 Reverification process

o    Track needed reverifications through Workday and Kronos.

o    Update reverification tracker for visibility.

o    Send out hard and soft memos to Associates’ supervisors.

·         Filing and tracking of various HR Functions:

o    Temporary Shift Transfers

·         Supporting recruitment and talent acquisition efforts for various roles

o    Coordinate GWA Recruitment, maintaining the tracker, scheduling all interviews on the front end to support the HRBP Is, and monitoring the prehire and background check process on the back end.

o    Inform LP of expected GWA interviews and new hires.

o    Complete physical new hire paperwork for all new hires.

o    Schedule interviews for home office hourly roles with the HRBP Is.

·         Assist HRBP Is in job posting process

o    Meet with union, create ASRs and copies of postings/seniority, follow up with supervisors.

·         Support Retention/Engagement efforts

o    Reaching out to terminated GWAs for exit interviews

o    Schedule home office hourly exit interviews

o    Conduct New Hire Engagement Meetings across shifts and maintain tracker

May also be required to complete the following tasks:

·         Updates and maintains the HRIS to include personnel files, profiles, new hire paperwork, bid acceptances and personnel change status. Tracks, maintains and prepares various lists and reports to include new hire evaluations, attendance (sick, vacation and holiday time), seniority and shift information, etc.

·         Coordinates the benefits program to include insurance, 401(k), leaves of absences, appointment tracking and follow-up. Counsels associates on benefit plans and provisions, and assists in completing claims and open enrollment forms.

·         Assists in new hire and benefit orientations for bilingual associates and assists with translations for associate relations, benefits and medical services matters. Assists training department with orientations and other classes as necessary.

·         Completes employment verifications, processes unemployment information and responds to wage verifications.

·         Interacts with Home Office on HR administrative issues and keeps the Human Resources Supervisor informed, as needed.

·         Participates in special projects as assigned.

JOB KNOWLEDGE

Minimum formal education required to perform this job:

High School Diploma or equivalent work experience

Minimum job skills required to perform this job:

Good organizational, communication and interpersonal skills, Knowledge of basic HR functions (payroll, files and benefits), Bilingual preferred, Knowledge of MS Excel, MS Word preferred, Knowledge of payroll systems preferred. (Kronos, Workday)

Minimum experience required to perform this job:

1-2 years related experience

Specific jobs which could prepare an individual for this job:

Previous experience in Human Resources and Payroll department. Experience in administration in business office environment.

Associate discount; Employee Assistance Program (EAP); smoking cessation support; bereavement leave; 401(k) Associate contributions; credit union; cell phone discounts. Also, those who meet certain service or hours requirements are eligible for: 401(k) match; medical; dental; vision; life insurance; disability coverage; paid parental leave; paid holidays/vacation/sick; scholarship program. All benefits are provided in accordance with and subject to the terms of the applicable plan, agreement or program and may change from time to time. Contact your TJX representative for more information.

In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

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