Financial Analyst II

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Why join the Harvard School of Dental Medicine?

Located in Boston's Longwood Medical Area, Harvard School of Dental Medicine (HSDM) is at the forefront of dental education, research, and patient care. Founded in 1867, HSDM holds the distinction of being the first dental school in the U.S. to be part of a university and its medical school, and the first to confer the DMD degree. Our mission is to foster a community of global leaders in education, research, and clinical innovation dedicated to improving human health by integrating dentistry and medicine. We invite dedicated professionals to join our team and contribute to our rich tradition of excellence and innovation in the dental field.

Job Summary: Independently perform financial analysis to support department’s role in assisting management with financial planning efforts, budget analysis and monthly reporting.

Job-Specific Responsibilities:

The Financial Analyst is responsible for accurate financial reporting and planning for all of HSDM and oversight of core financial activities in collaboration with the HSDM Finance Team. They will provide support and analyses that relate to HSDM operations, policy development and documentation, process analysis, management tools, and compliance. Reporting to the Chief Financial Officer, the incumbent is part of a team who collectively manages the accounting and financial operations of the School.

1. Monitors, reviews, and approves department transactions in B2P, Concur, GL-PCR salary journals. Liaises with the HSDM grant team on sponsored activity and transactions.
2. Ensures compliance with Harvard University financial policies, procedures, and applicable legal rules and regulations when processing payments, reimbursement, advances, travel, and general accounting.
3. Serves as an important source of information on complex fiscal policies and procedures including federal funding rules, and advises faculty, students, and staff on existing options or alternatives, effectively recommending courses of action on fiscal matters.
4. Serving as the school's local university card administrator (PCard, Corporate Card, Department Card) reviews submissions, interpret applicability of expenses tofinancial policies. Research discrepancies  and corrects asnecessary.
5. Acts as a resource for departments on transactional inquiries and financial/budgetary questions that require problem-solving and analytic capability. Provides regular and ad hoc basis financial information to faculty, administrators, and team members.
6. Ensures that payments are made based on proper authorization, supported by sufficient documentation, and allocated to appropriate accounts/funds.
7. Assists in the maintenance of vendor accounts and ensures timely clearance of outstanding payables and receivables and resolution of expense discrepancies.
8. Produces financial reports, including annual, monthly, quarterly, and ad hoc.
9. Review credit vouchers and accompanying checks/deposit slips for Cash Receipts delivery. Liaise with Cash Receipts to resolve discrepancies.
10. Analyses monthly and year-end close data and prepares variance analysis to ensure accuracy of financial statements.
11. Assists in the performance of audit functions to ensure accuracy and compliance with internal and external regulations.
12. Assist in fixed assets management process, including analysis of the type of equipment to be purchased, the anticipated useful life of the asset, and classification of the asset in Oracle; and reconciliation of general  ledger balance sheets and Oracle assets.
13. Assists in Quarterly Reporting Review process for FAR.
14. Assists in maintain costing budget records in HUBS up-to-date, reconciling HUBS and PeopleSoft data every month.
15. Assists with the annual budget process and multi-year forecasts.
16. Provides analytical and reporting support for the budget process, year-end reporting, and overall financial management.
17. Works closely with department managers and staff to effectively manage the School’s finances
18. Prepares complex financial reports and analyses, including ad hoc reporting using SmartView, OBI, and excel.
19. Trains department users in budget and analytical reporting tools.
20. Assists departments with financial reporting.
21. Contributes to the mission and vision of HSDM and models the School’s core values in all facets of the work. 
22. Performs other related duties as assigned or requested.

Working Conditions:

• Work is performed in an office setting
• Extended periods of sitting at a desk focused on dual-monitor computer setups.

Basic Qualifications:

• Bachelor’s degree or equivalent work experience required
• Minimum of 3 years’ relevant work experience

Additional Qualifications and Skills:

• Strong financial skills, attention to detail and the ability work independently. 
• Ability to communicate effectively verbally and in writing with professionalism and a customer service mindset. 
• Excellent technical skills including in-depth knowledge of Microsoft Excel and other financial analysis and reporting tools. Working knowledge of financial administration principles, compliance workflow, and business processes.
• Strong attention to detail and exceptional organizational skills, with a demonstrated ability to prioritize and perform multiple tasks.
• Contributes to the mission and vision of HSDM and models the School’s core values in all facets of the work. Promotes a customer service environment, including providing support to multiple constituents including faculty, staff, and students
• Understanding of Harvard University financial process, chart of accounts, and supporting tools valuable.
• Ability to successfully pass a comprehensive background check at hire.

Certificates and Licenses: NA

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity, Education, Criminal, Credit, Certification/License, Motor Vehicle Record, Drug Test, DOT Physical, CORI, Employment, Prohibited Parties, Not Applicable
• Standard Hours/Schedule:
  • 35 hours per week
  • Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
  • Pre-Employment Screening: Identity, Education, Criminal, Employment, Credit.
  • Schedule/Location: M-F, 35 hours per week | Boston/Longwood

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 056. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information. 

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: 

• Generous paid time off including parental leave 
• Medical, dental, and vision health insurance coverage starting on day one 
• Retirement plans with university contributions 
• Wellbeing and mental health resources 
• Support for families and caregivers 
• Professional development opportunities including tuition assistance and reimbursement 
• Commuter benefits, discounts and campus perks 

Learn more about these and additional benefits on our Benefits & Wellbeing Page. 

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.