Executive Assistant

Executive Assistant / Office Manager

Location: This role requires 3-4 days a week on site in our Boston office   

Reports to: Chief People Officer, dotted line to CEO

Pay range: $84k-$105K and 10% bonus

About IANS

For the security practitioner caught between rapidly evolving threats and demanding executives, IANS Research is a clear-headed resource for decision-making and articulating risk. We provide experience-based security insights for Chief Information Security Officers and their teams. The core of our value comes from the IANS Faculty, a network of seasoned practitioners. We support client decisions and executive communications with Ask-an-Expert inquiries, our peer community, deployment-focused reports, tools and templates, and consulting.

IANS has about 210 employees (and growing!), based in our vibrant Downtown Boston office. Talent and employee experience are at the heart of all we do.

Role Overview

IANS is seeking a highly capable, proactive Executive Assistant / Office Manager to support our CEO and to own the operations and experience of our Boston office. This high-visibility role blends executive support with operational leadership, providing a unique opportunity to contribute to the inner workings of a fast-growing company.

This role is a force multiplier for the CEO and a critical partner to the People function. The right person will have high visibility, trust, and impact — shaping both executive effectiveness and the day-to-day employee experience at IANS.

Responsibilities

CEO Support (50%)

• Provide high-level, proactive support to the CEO, including:
• Calendar management across internal, client, and Board priorities
• Anticipating needs based on the Company and Board calendar and staying ahead of planning and logistics
• Travel planning and coordination
• Expense management and follow-up
• Organizational and administrative support for client facing communications that require the utmost professionalism and attention to detail
• Plan and organize monthly internal company meetings, including logistics, materials, and coordination with presenters
• Coordinate agenda, logistics, and materials preparation for Board meetings, Management Team meetings, and offsites. Capture and circulate follow-up items to ensure progress and accountability.
• Serve as a trusted gatekeeper — managing priorities, anticipating needs, and ensuring the CEO’s time is spent on the highest-impact work
• Handle sensitive and confidential information with discretion and sound judgment

• Partner with IT, visual design, and others to ensure meetings and events are well-organized, polished, and reflective of IANS’ culture

Office Management & Employee Experience (40%)

• Own the day-to-day operations of IANS’ Boston office including vendors and catering, and ensuring a tidy and presentable office   
• Manage visitor system and reserve internal and external meeting and conference rooms as needed for interviews and trainings.
• Partner with the People team on logistics for in-office new hire experiences
• Play a supporting role in planning and executing an upcoming office move, including coordination with vendors, leadership, and employees

• Support Employee Resource Groups with events and other initiatives to maintain a positive, organized, and high-energy office culture

Process Improvement & Special Projects (10%)

• Identify opportunities to improve executive support, office operations, and administrative processes
• Create systems and documentation that scale with company growth
• Support ad hoc projects for the CEO, Chief People Officer, and leadership team

Qualifications

• 3-5 years of experience as an Administrative or Executive Assistant, including demonstrated experience supporting senior executives with complex schedules and frequent travel
• Experience managing office operations highly desired
• Strong organizational skills and exceptional attention to detail
• Entrepreneurial mindset, grit, and willingness to “wear many hats.”
• High degree of professionalism, discretion, and emotional intelligence
• Strong sense of urgency and ability to anticipate needs, manage competing priorities, and operate independently
• Strong written and verbal communication skills
• Proficiency with Outlook, Word, Excel, PowerPoint including ability to structure PowerPoint agendas and decks.  
• Proficiency with Zoom, Microsoft Teams and other collaboration tools.
• Familiarity with and interest in using AI to improve efficiency and productivity
• Experience with travel/expense tools such as Egencia and Nexonia 
• Bachelor’s Degree preferred.