Executive Assistant

Bracebridge is looking for a dynamic professional to provide high level administrative support as well as personal assistance to the COO/CFO. You will be acting as their primary assistant and liaison in both their personal and professional lives. Demonstrating sound judgment, discretion, and the ability to think on their feet, qualified candidates must be able to find ways to maximize and leverage the executive’s time. You must be able to work effectively under pressure, balance priorities, meet deadlines, and deliver high quality, error free work. The incumbent will be expected to prioritize their day to meet the needs of the Partner whom they support.
Primary Responsibilities:

• Exercise initiative and independent judgment in managing the executive’s schedule, daily work and personal activities.
• Assist managing the executive’s email inbox daily.
• Assist the executive with managing internal and external correspondence relating to work and personal activities.
• Provide consistent administrative support including updating contact information, preparing expense reports, and completing other office organization tasks.
• Assist with the preparation of meeting materials and other reports or documents using Excel, PowerPoint and Word.
• Support other tax, operations, and financial reporting managers during peak times.
• Coordinate and assist with financial matters that pertain to the executive, which includes preparing simple balance sheets and profit and loss statements in Excel, reconciling related cash accounts, filing annual reports with MA Secretary of State and preparing and filing Form 990 for non-profit.
• Managing a filing system, reconciling and ensuring timely payment of expenses and invoices, resolving billing issues and keeping accurate records.
• Organize all insurance policies.
• Manage all domestic and international travel arrangements with detailed itineraries.
• Become involved with special project work as needed.
• Assist other Executive Assistants as needed.

Requirements: 

• 3 years minimum work experience.
• Prior experience with a financial services company, a plus.
• Strong attention to detail, work ethic, initiative, and an initiative-taking approach.
• Ability to discreetly manage confidential and sensitive information.
• Deeply comfortable with technology and adapting to new systems.
• Strong proficiency in Microsoft Office applications: Word, Excel, PowerPoint, Outlook and Workday.
• Basic bookkeeping and accounting skills.
• Experience with planning and travel.
• Must have a valid driver’s license.
• Strong interpersonal and communication skills.
• Approach all aspects of responsibilities with the highest level of integrity and honesty.

Current anticipated annual base salary range: $75,000- $120,000

Base salary within the range will be determined by various factors including but not limited to the individual's experience, skills and qualifications.