Executive Assistant

Executive Assistant
Boston, MA (Hybrid)

OnCorps AI is a trailblazer in the financial services sector, leveraging advanced AI and machine learning to revolutionize the industry. Our innovative solutions empower financial institutions to boost efficiency, security, and customer satisfaction, all while working toward our mission of reshaping financial services through technology. Reporting directly to the CEO, you will serve as a vital strategic partner at the heart of this innovation, empowering our leadership to redefine the global financial landscape. This is a unique chance to be at the forefront of a cutting-edge tech leader's growth and play a critical role in executive operations!

Key Responsibilities

• Manage the CEO’s and COO’s calendars and coordinate high volume scheduling with internal and external stakeholders
• Compile and deliver all necessary materials (agendas, briefs, bios) at least 24 hours prior to every meeting
• Monitor and filter email, flagging urgent items and drafting responses as needed
• Coordinate domestic and international travel
• Compile receipts and prepare expense reports in a timely manner
• Develop relationships and work collaboratively across the organization
• Provide operations assistance - manage access requests, time-off tracking, note taking, and other administrative processes 
• Manage office logistics, coordinate with building management and vendors, provide support for critical in-person meetings (i.e., client meetings, board meetings, company-wide events) and provide Boston office management support as needed 
  
  

What We’re Looking For

• 4+ years of experience supporting C-Suite or high-level executives 
• Skilled in Google Workspace and AI tools related to productivity
• Proven ability to handle confidential and sensitive information with integrity
• Exceptional verbal/written communication and a “no task is too small” attitude
• Strong ability to juggle multiple projects simultaneously without losing sight of the details
• Anticipates needs, identifies solutions and takes initiative without waiting for direction
• Collaborative approach - skilled at building relationships and an ability to work across a variety of work styles, roles and levels. 
• Flexible and responsive, with a willingness to monitor and manage communications after business hours and on weekends as needed. 

Work Model/Office Location

• This is a hybrid position requiring two days in the office per week
• Eligible candidates must live commuting distance to 116 Huntington Ave, Boston, MA 02116
  

Why You Should Join Us

Innovative Environment: Work with cutting-edge AI and machine learning technologies in a company that is at the forefront of financial services innovation.

Growth Opportunities: As a rapidly growing startup, we offer significant opportunities for professional development and career advancement.

Collaborative Culture: Be part of a collaborative and inclusive team where your ideas are valued, and your contributions make a real impact.

Work-Life Balance: Enjoy the flexibility of a hybrid working environment, allowing you to balance your professional and personal life effectively.

Competitive Compensation: We offer a competitive salary and a comprehensive benefits package.

Apply today and be a part of the future of financial services technology!

OnCorps LLC is an equal opportunity employer committed to diversity and inclusion. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, pregnancy, age, marital status, veteran status, or disability status. We provide reasonable accommodations for persons with disabilities. Applicants with equal employment opportunity questions should contact OnCorps at [email protected] or (617) 286-4448. Retaliation against applicants raising EEO issues is prohibited.