About Us:
Proofpoint is a global leader in human- and agent-centric cybersecurity. We protect how people, data, and AI agents connect across email, cloud, and collaboration tools. Over 80 of the Fortune 100, 10,000 large enterprises, and millions of smaller organizations trust Proofpoint to stop threats, prevent data loss, and build resilience across their people and AI workflows. Our mission is simple: safeguard the digital world and empower people to work securely and confidently. Join us in our pursuit to defend data and protect people.
How We Work:
At Proofpoint you’ll be part of a global team that breaks barriers to redefine cybersecurity guided by our BRAVE core values:
Bold in how we dream and innovate
Responsive to feedback, challenges and opportunities
Accountable for results and best in class outcomes
Visionary in future focused problem-solving
Exceptional in execution and impact
Role Overview
The Executive Assistant provides senior-level calendaring and travel support for the DSG leadership team, with primary focus on the EVP & GM, Data Security & Governance. This role is critical to ensure executive time is protected, priorities are clearly reflected in schedules, and travel logistics are managed seamlessly in a fast-paced, global environment.
While the EVP is the top priority, this role also supports calendaring and travel for 3 DSG SVPs. The Executive Support team will operate within a centralized executive support model aligned by function rather than by individual leader, with the Executive Assistant reporting into the Executive Business Partner.
Location: We are looking to hire this role in Boston, MA with 3 days in office.
Key Responsibilities
Primary Executive Support:
- Own end-to-end calendaring for the EVP proactively managing complex, multi-time-zone schedules and prioritizing meetings based on business and strategic needs.
- Manage all travel logistics for the EVP, including flights, accommodations, ground transportation, and detailed itineraries.
- Anticipate scheduling and travel needs in advance, ensuring seamless transitions and minimal friction.
SVP Support
- Provide calendaring and travel support for 3 DSG SVPs, ensuring consistency and coordination across leadership schedules.
- Align SVP calendars with EVP priorities to support effective leadership engagement and decision-making.
Executive Operations & Coordination
- Serve as the single source of truth for executive calendars and travel plans.
- Partner closely with the Executive Business Partner to ensure schedules reflect strategic priorities, planning cycles, and key milestones.
- Identify opportunities to improve calendaring and travel processes to increase efficiency and consistency across DSG.
Skills & Experience
- 5+ years of experience supporting senior executives (VP, SVP, EVP, or C-suite) in a dynamic, global organization.
- Exceptional expertise in calendaring, time management, and travel coordination.
- Strong judgment, discretion, and professionalism when handling confidential and sensitive information.
- Highly organized, proactive, and detail-oriented, with the ability to anticipate executive needs. Excellent written and verbal communication skills.
- Comfortable working in a centralized, shared-services executive support model.
Success Measures
- EVP time is consistently protected and aligned to top business priorities.
- Calendars and travel are proactive, accurate, and low-friction.
- SVP support is delivered consistently without impacting EVP priority.
- Leadership experiences improved coordination and reduced operational friction.
#LI-AN2
Why Proofpoint?
At Proofpoint, we believe that an exceptional career experience includes a comprehensive compensation and benefits package. Here are just a few reasons you’ll love working with us:
Competitive compensation
Comprehensive benefits
Career success on your terms
Flexible work environment
Annual wellness and community outreach days
Always on recognition for your contributions
Global collaboration and networking opportunities
Our Culture:
Our culture is rooted in values that inspire belonging, empower purpose and drive success-every day, for everyone.
We encourage applications from individuals of all backgrounds, experiences, and perspectives. If you need accommodation during the application or interview process, please reach out to [email protected].
How to Apply
Interested? Submit your application along with any supporting information- we can’t wait to hear from you!
Consistent with Proofpoint values and applicable law, we provide the following information to promote pay transparency and equity. Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets as set out below. Pay within these ranges varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate. The range provided may represent a candidate range and may not reflect the full range for an individual tenured employee. This role may be eligible for variable compensation and/or equity. We offer a competitive benefits package, including flexible time off, a comprehensive well-being program with two paid Wellbeing Days and two paid Volunteer Days per year, plus a three-week Work from Anywhere option.
Base Pay Ranges:
SF Bay Area, New York City Metro Area:
Base Pay Range: 98,900.00 - 155,430.00 USDCalifornia (excludes SF Bay Area), Colorado, Connecticut, Illinois, Washington DC Metro, Maryland, Massachusetts, New Jersey, Texas, Washington, Virginia, and Alaska:
Base Pay Range: 78,800.00 - 123,805.00 USDAll other cities and states excluding those listed above:
Base Pay Range: 70,400.00 - 110,605.00 USDProofpoint Boston, Massachusetts, USA Office
200 Clarendon St, Boston, MA, United States, 02116
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