Executive Assistant

Geode Capital Management, LLC is seeking an Executive Assistant, you will play a crucial role in supporting our Chief Financial Officer, General Counsel, Chief Compliance Officer, and Chief Technology Officer. You’ll be a key partner to these leaders, ensuring smooth operations, effective communication, and efficient management of their schedules and tasks.

This is a hybrid work environment opportunity with a weekly in-office schedule of Tuesdays, Wednesdays, and Thursdays with remote work availability on Mondays and Fridays. 

 
If you’re a proactive, organized, and adaptable professional looking to contribute to a dynamic team, we encourage you to apply!

Responsibilities:

• Hours: Standard coverage is 8:00am – 5:00pm with overtime over 40 hours
• Calendar Management: Coordinate and manage complex schedules, including meetings and appointments
• Communication: Serve as a liaison between executives, internal teams, and external stakeholders. Draft emails, memos, and other correspondence
• Document Preparation: Assisting in DocuSign management, prepare reports using Excel, PowerPoint presentations, and documents for meetings and presentations
• Finance and Legal Administration: Assist with setting up wire transfers and with registrations and filings
• Board Meeting Preparation: Coordination of Board Meeting logistics such as calendar scheduling, catering, and travel accommodations
• Event Planning: Assist in organizing company events, conferences, and team meetings
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality
• Task Prioritization: Prioritize tasks and deadlines to ensure efficient workflow
• Problem-Solving: Proactively identify and address challenges to support executive decision-making
• Coverage: Backup to Receptionist or other EA’s when needed

Skills You Bring:

• Experience: Minimum of 4 years of experience as an executive assistant or in a similar role
• Education: College degree preferred
• Organizational Skills: Exceptional organizational and time management abilities
• Communication: Strong written and verbal communication skills
• Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive)
• Adaptability: Ability to thrive in a fast-paced environment and adapt to changing priorities
• Professionalism: Maintain a professional demeanor and represent the company effectively
• Attention to Detail: Meticulous attention to detail and accuracy
• Problem-Solving: Resourceful problem-solving skills
• Industry Experience: Financial industry and investment management knowledge is a plus

About Geode:
Founded in 2001, Geode is headquartered in Boston’s financial district, the center of one of the world’s most vibrant finance and technology hubs and employs approximately 170 employees.

Geode is an institutional asset manager providing core beta exposures across a range of equity and niche asset classes, with over $1 trillion in AUM as of June 30, 2024. With a robust infrastructure and experienced investment professionals, Geode offers the scale of a large asset management firm with the benefits of a smaller organization.

Geode is proud to be an equal opportunity employer and support a diversified work environment. Learn more about Geode at www.geodecapital.com/careers.