Provide high-level administrative and managerial support to the CFO: manage communications, calendars, meetings, travel, records, reports, databases, correspondence, meeting minutes, expense tracking, research, and serve as backup to senior EA while supporting internal and external stakeholders.
Job Summary & Responsibilities
Schedule: Mon-Fri 9am-5pm
Salary: $TBD
We are seeking an Executive Assistant to perform administrative and managerial support duties for Vinfen's Chief Financial Officer.
Primary Responsibilities will include:
- Coordinate office communications: receive, record, and forward telephone messages; receive and distribute paper and electronic mail; send, receive, and distribute faxes
- Coordinate the flow and distribution of work: screen all incoming communications and independently prioritize; refer work to others, or self-respond as appropriate; follow up, document, and inform supervisor on work in progress
- Prepare word and spreadsheet reports and Transcribe documents from recorded dictation. Maintain databases.
- Set up and maintain files, copy documents, and oversee recordkeeping efforts.
- Compose, edit, and distribute correspondence, memos, documents and forms.
- Attend meetings and prepare minutes.
- Maintain the calendar of supervisors and/or others, as directed.
- Plan and coordinate meetings, including scheduling among participants, preparing agendas, obtaining equipment and materials, arranging meals, travel, and lodging, as required.
- Process documents and transactions specific to the department; track and report on expenses and other statistics.
- Independently execute research related to the supervisor's area of responsibility: work with supervisor to determine project parameters; gather data, screening to determine what is appropriate/correct and what is not; propose and implement presentation format; prepare report(s), including data analysis and narrative; work with supervisor to prepare final report.
- Provide support for other areas, as requested. Serve as backup to the Sr. Executive Assistant . As necessary, provide direction and supervision to others on shared work projects and coordinate the provision of temporary help when needed.
- Serve as a resource for clients, families, and outside agencies requesting information, as well as for Board members, community, and professional
- Serve on committees and teams, as a member or in a leadership role, as requested.
- Greet and direct visitors.
- Perform other duties as required.
Why Vinfen?
We are committed to you! We offer great training, great benefits, career growth and job security!
- Medical, Dental and Vision Insurance for employees working 30 hours or more
- 15 days of Vacation, 12 Paid Holidays, 10 Sick Days and 3 Personal Days per year (for employees scheduled for 20 hours or more)
- Education Assistance and Tuition Remission Programs as well as innovative Student Loan Payment Programs. Employment with Vinfen counts toward your Public Student Loan Forgiveness eligibility
- Professional Development programs including year-round online training courses and opportunities to earn CEUs
- Retirement savings programs, including a fully funded, employer sponsored retirement plan and an employee funded 403 (b) plan
- Company paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance
- Voluntary Term, Whole Life, Accident and Critical Care Insurance
- Flexible Spending Reimbursement Accounts (Health and Dependent care)
- $500 -- $1,000+ Employee Referral Bonuses with no annual cap!
- Other generous benefits including discounted memberships, access to wellness programs and more!
About Us
Founded in 1977, for over 40 years Vinfen has been a leading nonprofit human services organization that "transforms lives" by building the capacity of individuals, families, organizations and communities to learn, thrive and achieve their goals. Vinfen supports thousands of adolescents and adults with psychiatric, developmental and behavioral disabilities at more than 200 sites with over 3,000 employees in eastern Massachusetts and Connecticut. www.vinfen.org/careers
Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
keywords: Executive Assistant, non profit
Preferred QualificationsMinimum Associates degree required, Bachelor's degree in business management preferred.
Seven to ten years' experience in an administrative support function. In some instances, experience may be substituted for academic training.
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