Executive Assistant, C-Suite Support

We’re seeking a Boston-based Executive Assistant to support a member of our C-suite. This role requires a highly resourceful professional who thrives in a fast-paced environment. The Executive Assistant will work closely with the executive, their leadership team, and key stakeholders across the organization to help drive priorities forward and ensure seamless day-to-day operations.

The ideal candidate is highly organized, proactive, and professional, with the ability to anticipate needs, exercise sound judgment, and manage competing priorities with discretion. Success in this role requires strong written and verbal communication skills, exceptional attention to detail, and the ability to balance multiple projects and tasks while supporting both executive and team priorities.

The Executive Assistant will handle a wide range of business activities and confidential matters while building strong relationships across the organization. The ability to work effectively under pressure, coordinate across teams, and adapt to changing priorities is essential. This individual will play an important role in supporting the executive and leadership team, helping to keep initiatives moving forward and ensuring day-to-day operations run smoothly.

This indivdual is required to be on-site in our vibrant Boston office five days a week, where they can take advantage of free parking, an on-site gym, a cafeteria, and other amenities that contribute to our collaborative culture and distinctive workplace experience.

• Manage and maintain a complex executive calendar, including scheduling meetings, resolving conflicts, and anticipating scheduling needs.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and expense reporting.
• Support meeting and event logistics, including agenda preparation, materials coordination, meeting notes, and follow-up actions as needed.
• Partner closely with the executive's leadership team to coordinate priorities, communications, and key initiatives.
• Serve as a point of contact for internal and external stakeholders, helping ensure timely communication and follow-through.
• Manage confidential and sensitive information with the highest level of discretion and professionalism.
• Assist with presentations, reports, correspondence, and other business-related materials.
• Coordinate team activities, offsites, leadership meetings, and special events.
• Track action items and help ensure key deliverables and commitments remain on schedule.Support special projects and administrative needs as assigned.

• Bachelor's degree preferred, with 5-12 years of experience supporting senior leaders in an executive, administrative, or business support capacity.
• Demonstrated ability to manage multiple priorities in a fast-paced environment while maintaining exceptional attention to detail.
• Strong business acumen and understanding of organizational dynamics, executive-level priorities, and team operations.
• Advanced proficiency with Microsoft Office and other business applications, including Outlook, Word, Excel, PowerPoint, Teams, and internet-based research tools.
• Excellent written and verbal communication skills, with the ability to interact effectively and professionally with employees at all levels of the organization.
• Proven ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
• Highly organized, proactive, and resourceful, with the ability to work independently and anticipate needs with minimal direction.Strong relationship-building skills and the ability to collaborate effectively across teams and functions.
• Experience supporting leaders within construction, technology, professional services, or similarly fast-paced industries is helpful, but not required.Exposure to functions such as IT, Finance, Legal, or Human Resources is beneficial.
• Must embody Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring.
• Demonstrated commitment to teamwork, professionalism, and delivering high-quality support in a collaborative environment.

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law.  This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment.  Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

Where required by law, pay ranges can be found in Suffolk's job postings. Base Salary for this position is just one component of Suffolk’s total rewards package for employees. Actual salaries may be based on several factors including, but not limited to, a candidate's skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall total rewards strategy. Salary ranges are reviewed regularly to reflect market trends.

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds. 

Suffolk – America’s Contractor – is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram. 

At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially. 

Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more.? For more information, click?here.