Provides administrative and operational support for an ABA center, including data tracking, communications, mailings, supplies, equipment, facility upkeep, safety inspections, scheduling, clinical session coverage, and transportation coordination. The role requires strong organization, communication, time management, and attention to detail while managing competing priorities in a clinical environment.
Administrative Assistant| ABA Center
Randolph, MA | Full Time
Are you an administrative wizard? May Institute’s team is looking for you! We are hiring an Administrative Assistant who will be a critical partner in ensuring our team’s continued success in our ABA Center in Randolph, MA.
We're looking for a talented administrator to collaborate with internal and external partners, juggle competing tasks, and add a dash of creativity to their daily work. If you thrive in a fast-paced environment, love solving puzzles, and high-five yourself when you complete a task, then you're exactly who we're looking for! This is also an excellent opportunity to learn about our team and organization while pursuing your supported career growth.
What You'll Do
- Maintain and organize data to ensure accurate reporting and tracking
- Answers phone, forwards calls, and takes messages as needed
- Greets visitors and directs them as appropriate
- Prepare outgoing mailings, including certified mail and overnight packages
- Make photocopies and transmit faxes as requested
- Ensures that all office equipment is in working condition
- Track, order, and distribute office supplies and beverage supplies
- Maintain a clean, organized, and sanitary clinical environment through the completion of daily, weekly, and monthly facility maintenance and cleaning tasks.
- Ensure a safe and secure program environment by conducting monthly safety inspections, coordinating emergency preparedness activities, and overseeing required emergency drills.
- Manage daily staff and client scheduling to support efficient center operations, maintain appropriate coverage, and address staffing needs in real time.
- Provide direct clinical support and session coverage as needed to ensure continuity of services and minimize disruptions to client programming.
- Coordinate transportation services with external vendors, families, and staff to support timely and reliable client arrivals, departures, and schedule changes.
What you'll Bring
- 2+ years of experience working in an administrative capacity
- Associates or Bachelor’s degree preferred, or equivalent work experience
- Moderate to advanced skills in Microsoft Excel, Teams, and Word
- Proven excellent verbal and written communication skills
- Impeccable time management while managing competing priorities
- Relentless attention to detail
- Experience with Canva, Adobe Suite, Constant Contact, content management systems, and social media management is a huge plus
Why Join Us
- Generous Paid Time Off: Enjoy ample vacation time along with 10 paid holidays
- Comprehensive Health Benefits: Get covered with competitive medical, dental, and vision insurance
- Investing in Your Growth: Take advantage of paid training and certification opportunities to level up your skills
- Support When You Need It: Access our Employee Assistance Program (EAP) for confidential support and guidance
- Investing in Your Education: Pursue your educational goals with our tuition reimbursement and loan repayment assistance programs
- Secure Your Future: Plan for retirement with confidence through our 403 (b) retirement plan with employer match
Compensation: $21.00-$22.00 hourly rate
Let's create something extraordinary together! Apply now and let the magic begin!
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