Processes high volumes of vendor invoices, codes expenses, reconciles statements, manages vendor inquiries, reviews expense reports, audits PCard reports in Tallie, supports month-end close and AP accruals, and assists with year-end 1099 preparation. Maintains accurate records, researches discrepancies, meets deadlines, and supports accounting team requests.
Job Summary & Responsibilities Pay Range
The Accounts Payable Specialist is primarily responsible for the oversight and tasks associated with Accounts Payable which includes, but not limited to, vendor management, processing invoices, reviewing company credit card transaction reports, maintaining accurate records and participating in month-end close. Key individual must have exceptional organizational skills and be attentive to detail, with the ability to multi-task and manage changing demands with a sense of urgency.
RESPONSIBILITES
- Ability to process large volumes of vendor invoices in an accurate and timely manner
- Ability to code invoices to appropriate account in the chart of accounts and allocate the expense to appropriate cost center
- Review and reconcile vendor statements to ensure all invoices have been received.
- Manage all inquiries from vendors, and employees, and research discrepancies, if needed.
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and generally accepted accounting practices.
- Review and process expense reports
- Auditing and exporting of approved PCard reports in Tallie
- Support month-end close (including preparation of AP accruals)
- Assist and adhere to month end closing deadlines.
- Assist with year-end 1099 preparation.
- Assist accounting team with ad hoc requests as needed
REQUIREMENTS
- Bachelor’s Degree in Accounting is preferred
- This is a fully on-site role, with in-office work required Monday through Friday.
- 1 year accounts payable, preferably in the services industry
- Basic knowledge of general accounting, GL coding and chart of accounts.
- Strong attention to detail
- Ability to work in a fast paced / high volume environment
- Ability to meet critical deadlines on a daily basis
- Excellent written and verbal communication skills.
- Proficient with Microsoft Office products – emphasis excel
About UG2:
At UG2, a leader in facility services, we are committed to innovation, excellence, and client satisfaction. We are committed to developing the strongest customer relationships and the highest service delivery benchmarks in the marketplace.
Founded in 2012, UG2 is privately held and headquartered in Boston, Massachusetts. We also have regional offices in Chicago, Washington, D.C., New York City, West Palm Beach, Los Angeles, Sunnyvale, and Dallas.
$50-55k
UG2 Boston, Massachusetts, USA Office
Boston, MA, United States
UG2 Cambridge, Massachusetts, USA Office
Cambridge, United States
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