Manage daily accounts payable activities, including invoice processing, purchase order matching, payment preparation, vendor records, reconciliations, accruals, and discrepancy resolution. Prepare journal entries, monitor aging and exceptions, support audits, and produce AP reporting. The role also improves workflows, controls, documentation, and communication with vendors and internal teams while maintaining accuracy and meeting deadlines.
Description
About Double E
Double E is a global manufacturing company with more than 50 years of innovation behind us and is proud to be a trusted name in web handling and converting. Headquartered in West Bridgewater, MA with Production Plants across North America and Italy, we build high-performance equipment and engineered solutions that keep modern manufacturing moving. Our products—from core chucks and shafts to safety chucks, rollers, web guides, and material handling systems—help customers boost speed, improve safety, and solve tough production challenges across packaging, tissue, labels, film, and more.
If you’re excited by real world engineering, hands on problem solving, and the chance to help shape what’s next, Double E is a place to build an impactful career.
Learn more about Double E and all our product offerings here.
About the Role
The Accounts Payable Specialist owns Double E’s day-to-day accounts payable activities while helping strengthen the processes, controls, and communication that keep our operations running smoothly. This role manages invoices and payments from receipt through reconciliation, partners closely with employees and vendors, and identifies practical ways to improve accuracy, visibility, and efficiency. The ideal candidate is dependable, detail-oriented, proactive, and comfortable communicating across teams.
Requirements
What You’ll Do
- Own daily accounts payable operations, including invoice intake, coding, purchase order matching, approval follow-up, data entry, and payment preparation.
- Review invoices and supporting documentation for accuracy, proper authorization, appropriate accounting treatment, and compliance with company policies.
- Maintain accurate vendor records and respond promptly and professionally to vendor inquiries, payment questions, and account discrepancies.
- Execute ACH, check, and other vendor payment runs on schedule, confirming payment accuracy.
- Reconcile vendor statements, subledger activity, and general ledger accounts; investigate and resolve discrepancies.
- Prepare journal entries and monthly accounts payable accruals, including employee expense activity, to support an accurate close.
- Monitor aging, credits, duplicate invoices, past-due items, and other exceptions; communicate risks and drive issues to resolution.
- Document and strengthen core AP workflows, controls, and service standards to improve accuracy, cycle time, transparency, and scalability.
- Produce clear AP reporting and communicate priorities, exceptions, and status updates.
- Support audits, special projects, and other accounting activities as needed.
About You
- You take ownership, follow through on commitments, and keep high-volume work organized without losing attention to detail.
- You have solid accounts payable knowledge, including invoice processing, purchase order matching, payment execution, reconciliations, accruals, and aging management.
- You are a strong communicator who can explain issues clearly, build productive relationships, and follow up respectfully.
- You approach problems analytically, investigate root causes, and develop practical solutions rather than relying on workarounds.
- You are comfortable improving established processes, documenting procedures, and helping others adopt more consistent ways of working.
- Working knowledge of accounting fundamentals and internal controls.
- You are proficient in Microsoft Excel and comfortable learning and using ERP, expense, and payment systems.
Bonus Point
- Experience using an ERP system; experience with electronic payment platforms and expense management systems is a plus.
- Experience improving AP workflows, reporting, controls, or automation is strongly preferred.
- Ability to prioritize competing demands, meet deadlines, and maintain accuracy in a fast-paced environment.
Salary Description
$24 - 28/hr
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