Top Hybrid Office Management Jobs in Boston, MA

Provides administrative and document-processing support for the Default Management Team, including correspondence, filing, data entry, invoice processing, account tracking, mail handling, and banking operations. Maintains accurate records, supports bankruptcy and risk-management activities, researches issues, follows up on resolutions, and communicates with internal and external partners. Requires strong organization, communication, independent work, Microsoft Office proficiency, familiarity with Metavante Insight/FIS, and some travel between office sites.

Serve as the CEO and Founder’s strategic operational partner by managing complex calendars, briefings, communications, domestic and international travel, executive events, stakeholder relationships, and select personal logistics. Coordinate with executive leadership on special initiatives, resolve operational bottlenecks independently, protect the CEO’s time, and maintain strict confidentiality while remaining accessible for time-sensitive issues.

Provides independent administrative and business support to two to three Vice Presidents. Manages complex calendars, travel and meeting logistics, confidential communications, documentation, purchase orders, invoices, contracts, visitor registration, onboarding, and executive follow-ups. Prepares meeting materials and presentations, coordinates across departments, improves administrative processes, and guides junior colleagues while maintaining strong relationships with senior leaders.

Provide executive-level administrative support to attorneys: manage calendars and travel, coordinate meetings, draft and proofread documents, oversee billing and records management, delegate and mentor support staff, liaise with clients and internal teams, and ensure timely, accurate delivery of practice-related tasks.

This position invites applicants to submit their application even if no specific opening is available, promoting proactive job seeking.

Part-time in-person Office Assistant (16 hrs/week) responsible for greeting visitors, managing meeting rooms and basic conference IT, maintaining supplies and common areas, coordinating vendors, supporting onboarding, and helping plan events to maintain a welcoming office environment.

Provide high-touch administrative and office management support to Partners and Principals across search engagements. Manage scheduling, travel coordination, expense reporting, candidate/client communications, database maintenance, and office operations. Serve onsite three days weekly, liaise with vendors, run events and conference room scheduling, and assist HR as needed to ensure a seamless candidate and employee experience.