Workplace Experience Coordinator

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Why us? 

Insurify is one of the America’s fastest-growing MIT FinTech startups and has been recognized as one of Inc. 5,000’s fastest-growing private companies in America of 2023, 2022 and 2021, Forbes Fintech 50 List for 2023, 22, 21, Forbes Next Billion Dollar Startups of 2022 global and Top 100 InsurTech company. We’re changing the way millions of people compare, buy and manage insurance with artificial intelligence, technology, and superior product design. Our company vision is to be recognized as the preeminent and most trusted digital agent for insurance comparison, purchase, and management.  Our team is critical to achieving our vision and fostering the right culture is essential to our team’s success.

Join us if you like

• $1.3 Trillion market opportunity
• MIT alumni founders
• Female-led startup
• $130M total funding
• Strong leadership team with experience from many successful start-up’s around the world

The Workplace Experience Manager is responsible for overseeing the day-to-day operations of our office, enhancing the employee experience, and maintaining a safe, productive, and engaging workplace. This role combines facilities management, employee engagement, and operational efficiency to create an environment that reflects our company culture and values. Ability to work 3 days per week in our Cambridge location and additional in-person days as required. 

Responsibilities

Facilities and Operations:

• Ensure the office is clean, functional, and well-maintained.
• Manage vendor relationships for cleaning, maintenance, and other essential services.
• Oversee inventory and procurement of food, office supplies, furniture, and equipment.
• Employee Badge and Parking
• Relish
• Mail

Employee Experience:

• Execute events
• Act as the primary point of contact for employees in terms of office-related needs.

Travel Coordination:

• Assist with travel plans for large group functions and international employees visiting the Cambridge office.
• Negotiate rates with local hotels and other travel vendors to secure the best options.
• Ensure a seamless travel experience by providing support and guidance.

Health, Safety, and Compliance:

• Develop and implement workplace safety and emergency response plans.
• Ensure compliance with health, safety, and accessibility regulations.
• Conduct regular inspections and address safety concerns promptly.

Sustainability and Innovation:

• Implement environmentally friendly initiatives, such as recycling programs.
• Explore and integrate workplace technologies to improve operations and the employee experience.

Skills and Qualifications

• Able to work 3 days per week in our Cambridge location and additional in-person days as required. 
• 2+ years of experience in office management, facilities management, or a similar role.
• Bachelor’s degree in Business Administration, Facilities Management, or a related field.
• Excellent organizational, project and budget management skills.
• Strong interpersonal and communication abilities.
• Effective vendor negotiation experience.
• Proficiency with Slack, Gmail, Google Sheets, Google Drive, Google Docs and facilities management tools and software..

• Knowledge of building systems (HVAC, IT infrastructure) is a plus.
• Able to work in the US without sponsorship.