Staff Accountant

The Meadowbrook School of Weston, a pre-kindergarten through 8th grade school located in Weston, MA, seven miles west of Boston, is seeking a Controller to join our faculty.  Meadowbrook is a mission-driven school and we invite candidates to familiarize themselves with our mission before applying for the position. The salary range for this position is $70,000 to $80,000 per year.

Reporting to the Assistant Director of Finance and Operations, the Staff Account is responsible for accurately accounting for the daily revenue, expenses and other financial transactions of the school. The ideal candidate is an organized detail-oriented professional. This person should have a growth mindset, be quick to learn new technical systems and software, able to adapt to change, and look for ways to create and implement efficiencies in the Business Office. The Staff Accountant must maintain high-level confidentiality and utilize discretion regarding all private information, including, but not limited to, student data, family financial data, or employee data, serving as a trusted steward of sensitive information.

We strongly encourage applications from people of color, LGBTQ+ educators, or educators from communities that are historically underrepresented in independent schools. We are committed to an inclusive school experience for all those who come to work at Meadowbrook.

Key Responsibilities

• Perform daily accounting functions including accurate recording of cash receipts, invoice entry, and other financial transactions.
• Process weekly vendor payments through ACH and checks.
• Oversee monthly student billing and statement generation and follow-up on past due account balances.
• Respond to student billing and vendor inquiries in a timely and professional manner.
• Perform monthly reconciliations of general ledger accounts to ensure accurate financial reporting.
• Monitor and track restricted gifts, endowment funds, and grant expenditures in accordance with non-profit accounting standards and collaborate with the Advancement Office to perform monthly and quarterly reconciliations.
• Ensure all financial transactions comply with established internal controls and GAAP.
• Assist in the month-end and year-end closing processes, including the preparation of journal entries and account analyses.
• Collaborate with the Business Office team to improve financial workflows and maintain organized, accurate filing systems.

• Prepare documentation and schedules to support annual financial audits and regulatory filings.
• Vendor management including W-9 collection and annual 1099 processing.

• Serve as a primary resource for faculty regarding school financial policies, including expense reimbursements and procurement procedures.
• Engage with the Meadowbrook faculty as an active, collaborative member of our community.
• All other duties as assigned by the Assistant Director of Finance and Operations or the DFO.

Qualifications

• Bachelor’s degree in accounting or finance required.
• 2-5 years of similar professional accounting experience, preferably in an independent school or non-profit setting.
• Meticulous attention to detail and a high level of accuracy.
• Exceptionally organized with ability to proactively manage and prioritize tasks and projects.
• Demonstrated ability to leverage technology and create efficiencies and process improvements.
• Proficiency in advanced Excel functions, the Microsoft Office suite, familiarity with Google, Zoom, Teams etc. and experience with accounting software such as QuickBooks, Senior Systems, Veracross, Ramp or similar systems.
• Demonstrated ability to utilize extreme discretion around any sensitive information as it pertains to students, parents, and employees (e.g. handling confidential financial information, tuition records, or donor data with complete discretion and professional integrity).
• Excellent communication and strong interpersonal skills to build relationships with families, vendors and faculty by providing timely, professional and courteous service.