Manage US and international payrolls (400+ FTE), ensure compliance and reporting, reconcile payroll to GL, administer stock-based compensation (RSUs/409A), partner with HR/Legal/Finance, lead process improvements, audits, and payroll/H RIS integrations.
About the Role
Validity’s Senior Payroll Manager reports to the VP - Finance & Revenue Controller and is responsible for managing all domestic and international payroll activities while driving process improvements, ensuring compliance & reporting, and playing a key role in administering stock-based compensation programs. This role requires attention to detail, strong technical expertise, and the ability to collaborate across departments in a fast-paced environment.
This position is a hybrid work schedule that requires working a minimum of 3 days per week (Tuesday, Wednesday, and Thursday) in the team's Boston (Financial District) office.
Position Duties and Responsibilities
Payroll Management
Salary range $130,000 - $160,000 plus benefits, bonus opportunities and stock options. Final salary may vary depending on skills, location, and/or experience.
#LI-Hybrid
#LI-JA1
Validity’s Senior Payroll Manager reports to the VP - Finance & Revenue Controller and is responsible for managing all domestic and international payroll activities while driving process improvements, ensuring compliance & reporting, and playing a key role in administering stock-based compensation programs. This role requires attention to detail, strong technical expertise, and the ability to collaborate across departments in a fast-paced environment.
This position is a hybrid work schedule that requires working a minimum of 3 days per week (Tuesday, Wednesday, and Thursday) in the team's Boston (Financial District) office.
Position Duties and Responsibilities
Payroll Management
- Manage/process U.S. and International (UK, Australia, Canada, and Brazil) payrolls consisting of 400+ FTEs, ensuring accuracy, timeliness, and compliance with local regulations.
- Partner with international payroll providers to coordinate payroll processing outside of the U.S.
- Prepare, execute, maintain, and update accurate documentation of payroll processes, policies, and procedures.
- Audit employee records and payroll data in Namely.
- Align payroll processes for newly aligned companies and align them with Validity’s corporate standards, including systems integration and onboarding.
- Research and provide guidance on complex payroll and tax issues, ensuring compliance with federal, state, and international regulations.
- Manage external and internal audits related to payroll and time & attendance, ensuring adherence to company and legal standards.
- Reconcile payroll registers to the General Ledger and provide summaries of earnings, taxes, deductions, leave balances, and other payroll-related data to leadership.
- Calculate payroll liabilities, including employee federal and state income taxes, Social Security, employer payroll taxes, unemployment, and workers’ compensation payments.
- Develop ad hoc financial and operational reporting to support decision-making.
- Administer stock option plans including restricted stock units (RSUs).
- Manage the calculation, reporting, and taxation of equity transactions, including grants, exercises, and vesting schedules.
- Ensure compliance with equity compensation regulations, including 409A requirements.
- Partner with HR, Legal, and Finance teams to reconcile stock compensation accounts and maintain accurate records of all equity-related transactions.
- Respond to employee questions regarding stock compensation plans to ensure clear understanding of the benefits as well as tax & payroll implications.
- Identify opportunities to streamline payroll and equity processes, leveraging technology to enhance efficiency.
- Lead the implementation of best practices, policies, and procedures to improve payroll accuracy and reduce the need for adjustments.
- Collaborate with employees and management to address payroll questions and resolve discrepancies.
- Serve as a strategic partner to leadership, providing insights and recommendations on payroll policies and equity compensation strategies.
- 7+ years of experience managing domestic and international payrolls, with a strong understanding of multi-country payroll regulations.
- Strong proficiency in MS Office (Excel) & Namely HRIS (or similar payroll systems).
- Proven experience administering stock option plans for a private company, including equity-related tax compliance.
- Experience documenting, implementing, and communicating payroll and equity policies and procedures.
- Experience developing complex reporting and reconciliation tools.
- Certified Payroll Professional (CPP) certification.
- Blue Marble or other global payroll platforms.
- Knowledge of international tax and payroll compliance requirements in countries including the UK, Australia, Canada, and Brazil.
- Experience managing the implementation of HRIS systems.
Salary range $130,000 - $160,000 plus benefits, bonus opportunities and stock options. Final salary may vary depending on skills, location, and/or experience.
#LI-Hybrid
#LI-JA1
Validity Inc. Boston, Massachusetts, USA Office
100 Summer St, Suite 2900, Boston, Massachusetts, United States, 02110 2106
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