Sr. Administrative Assistant

Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.

We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.

At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.

We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.

At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

Based on-site at our Boston office, the Senior Administrative Assistant, Prescription provides a wide range of administrative and project management support to the VP & General Manager of US Prescription Medicine and other senior leaders in the business unit. This position is accountable for achieving objectives and completing tasks in a timely and effective manner, maintaining a professional working environment and demeanor, and demonstrating high integrity, accuracy, confidentiality, and accountability, while serving as a liaison for the department with other functional areas.

Key Responsibilities

• Provide senior administrative support to GM, providing support, insights and coordination during team meetings, leadership forums and industry conferences.

• Autonomously and professionally carries out administrative tasks and coordinates daily office functions in response to the operational requirements of the business and in support of the office of the GM Prescription Medicine.

• Partners with GM to create framework for leadership meetings, managing agendas, structuring cadence of these meetings and identifying continuous improvement opportunities.

• Drives the coordination and preparation of reports, presentations, and other communications. Liaises with leadership and management team members and managers to request and assemble information. Assists in formatting and proof reading of business documents, internal and external reports. q

• Provides internal meeting support such as planning, notes, follow-ups, set-ups, and scheduling. Coordinates conference calls, maintains and revises the department calendars/agendas as needed. Organizes meetings (including video and telephone conference calls), projects, with the ability to improvise, improve procedures, and meet critical deadlines.

• Prepares, maintains and submits expense reporting, ordering and maintaining office supplies, and arranges for equipment maintenance/repair coordinates domestic and international travel arrangements using company travel system and processes expense reports following established processes and travel policy.

• Manages all details and execution of summits/meetings ensuring that hotel, travel, speaking agendas, business review items and all key elements are addressed as needed. Ensures an excellent experience is delivered. Serves as a liaison between departments to ensure proper communications and business practices by working closely with all internal departments.

• Works across the business to execute projects and complex special assignments by establishing objectives, determining priorities and managing timelines.

• Creates status reports and general tracking mechanisms to ensure achievement of objectives through a detailed approach to task execution. Reports status updates to senior management.

• Evaluates success of projects and initiatives against its benchmarking and shares lessons or best practices for continuous improvement.

• Coordinates changes and willing to adapt as necessary.

• Other duties as assigned by the VP & GM, Prescription Medicine.   

Skills & Qualifications

• Bachelor’s degree in business, Marketing, or a related field, preferred.

• Minimum of five (5) years related administrative support experience in a corporate environment is required.

• Must be able to demonstrate a high level of competency relating to administrative and clerical responsibilities, procedures, and systems

• Must have experience managing project from initiation to completion

• Strong experience with Microsoft Teams, SharePoint, Outlook, Word & Excel.

• Ability to demonstrate a high level of technical skills

• Ability to demonstrate excellent communication (verbal/written); excellent grammar is required.

• Ability to demonstrate organizational/time management skills; must be able to balance multiple projects and responsibilities simultaneously

• Demonstrate high level of integrity and sense of urgency.

What we offer in return: 

You will be working for an organization that embraces diversity & inclusion and believe we will deliver better outcomes by reflecting the perspectives of our diverse customer base. You will also have access to a range of company benefits, including a competitive wage with shift differential, annual bonus opportunities and career advancement and cross-training. 

Next Steps:

• If your profile is a match, we will invite you for a first virtual conversation with the recruiter. 

• The next step is a virtual conversation with the hiring manager  

• The final step is a panel conversation with the extended team 

• Our people make a difference 

• At Galderma, you’ll work with people who are like you. And people that are different. We value what every member of our team brings. Professionalism, collaboration, and a friendly, supportive ethos is the perfect environment for people to thrive and excel in what they do.  

Employer’s Rights: 

This job description does not list all the duties of the job.  You may be asked by your supervisors or managers to perform other duties.  You will be evaluated in part based on your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time.  This job description is not an employment contract, and either you or the employer may terminate employment at any time, for any reason. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.