Senior Administrative Assistant

With a passion for excellence and a focus on client success, InterSystems provides data management, strategic interoperability, and analytics platforms used in healthcare, financial services, government, and other industries. In selected countries, InterSystems also offers unified healthcare applications, based on its core technologies, that deliver on the promise of connected healthcare. Founded in 1978, InterSystems is a privately held company headquartered in Cambridge, Massachusetts (USA), with offices worldwide, and its products are used daily by millions of people in more than 100 countries. For more information, visit InterSystems.com.

The Senior Administrative Assistant will support the Sales Department in an administrative capacity.

Responsibilities:

• Making travel reservations – flights/hotels/car rental – directions, etc.
• Creating expense reports for Sales personnel, scanning receipts, and making sure they are submitted and processed in a timely manner.
• Scheduling meetings/conference calls for Sales personnel with our senior management and external contacts – securing a conference room as required.
• Manage executives’ calendars.
• Ordering/serving refreshments for meetings – making sure room is clean when meeting is over.
• Organizing off site dinners for client entertainment as necessary.
• Client conventions/tradeshows – taking care of various paperwork/applications/attendance fees – working with our Sales personnel and the convention contacts to make sure all the various details are covered and deadlines met - registering attendees – working with Finance/senior management to get cost approvals and the necessary checks cut – securing hotel accommodations and travel for ISC attendees.
• Working with Marketing to ship booths/literature/giveaways, etc. – ordering door prizes – travel/hotel reservations as required for the meeting - sharing information that attendees from other departments need to also attend the meetings.
• Attendance tracking for Sales – Cambridge and off-site.
• Phone coverage – in Sales and as required elsewhere.
• Handling inquiries from clients when sales person is unavailable – providing the information required or finding someone who can handle the inquiry.
• Putting literature packs together for Sales personnel for use in sales calls and for the various conventions/tradeshows they attend. Working with Facilities to get them delivered to the correct destination.
• Ordering various office supplies for own use and that of the people this person supports.
• Distributing mail/magazines as they are delivered.

Qualifications:

• 10+ years experience supporting others
• Extreme attention to detail and strong organizational skills
• Personable over phone, email, and in person
• A professional, service oriented attitude
• Previous experience supporting a Sales team/organization is desirable.

Education:

• Bachelors degree preferred

We are an equal-opportunity employer and do not discriminate because of race, color, religion, sex, national origin, ancestry, marital status, veteran status, age, disability, sexual orientation or gender identity or expression or any other legally protected category. InterSystems is an E-Verify Employer in the United States.