Sr. Administrative Assistant/ Department Coordinator

The Product Development and Production teams at New England Biolabs (NEB) are accepting applications for a full-time Sr.Administrative Assistant/ Department Coordinator. These departments cover a broad variety of activities related to the design, development, and manufacturing of molecular biology reagents. In this role, the Department Coordinator will have the opportunity to work within a dynamic company of scientists supporting two Executive Team Members and their departments. The successful candidate will grow their role to fit the needs of the business. This position is based at our Ipswich headquarters.

Primary Responsibilities:

• Support calendar management, expense reports, meeting coordination, teleconference and video conference calls across multiple sites

• Support customer and collaborator visits

• Work cross-functionally to coordinate monthly department-wide meetings, including agenda development, securing meeting spaces, booking catering and accommodations, and engaging with internal stakeholders across the company

• Coordinate domestic and international travel including booking flights, accommodations, car service, travel visas, restaurant reservations, meeting space and the like

• Collate meeting notes and action items and drive follow-up on team-oriented projects

• Work closely with business analysts to provide details to key staff in both departments as needed

• Collaborate with other departmental coordinators to ensure communication and implementation of company-wide best practices

• Prepare communications and maintain/improve internal reports

Required Qualifications and Experience: 

• Bachelor’s degree (scientific focus preferred)

• Minimum 5 years’ experience in an administrative or related role

• Strong work ethic and high integrity, emphasizing both efficiency and quality of work

• Excellent organizational skills and keen attention to detail

• Ability to work cross-functionally in a fast paced, dynamic environment

• Strong written and verbal communication skills with an understanding and appreciation of confidentiality needs of Executive Team Members

• Excellent computer skills and comfort with all aspects of Microsoft Office based applications

• Self-motivated and flexible with the ability to work independently and as part of a team

• Ability to multi-task and prioritize

• Professional, positive, and friendly demeanor

Equal Opportunity Employer, including disabled/veterans

New England Biolabs is committed to fostering a diverse and inclusive community. As an Equal Employment Opportunity employer, New England Biolabs considers applicants for employment without regard to and does not discriminate on the basis of any category protected under applicable federal, state, or local laws and regulations. More in-depth details of EEO are available here.

Information regarding New England Biolabs' commitment to Diversity, Equity, and Inclusion can be found here.

New England Biolabs is a participating employer in the Employment Verification (E-Verify) program.

If you need an accommodation for any part of the employment process because of a medical condition or disability, please send an email to [email protected] or call 978-927-5054 to let us know the nature of your request.