Senior Administrative Support Specialist

McBride Consulting has an exciting opportunity for a Senior Administrative Support Specialist providing support to the Command, Control, Communications, and Battle Management Division (C3BM).

This is a full-time position at Hanscom AFB, Bedford, MA.

Responsibilities:

In this Advisory and Assistance Services (A&AS) role, you will provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle. You will apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations, contribute to mission success, and help deliver critical capabilities to the warfighter.

Duties to include but not limited to: 

• Provide administrative and operational support to government leadership and acquisition program teams.
  
• Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
  
• Track and monitor action items, taskings, suspense dates, and program deliverables.
  
• Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
  
• Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
  
• Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
  
• Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
  
• Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
  
• Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
  
• Maintain program files, records, and document repositories in accordance with organizational procedures.
  
• Assist with workflow management, office operations, and process improvement initiatives.
  
• Coordinate, analyze, distribute, and track organizational taskings and responses.
  
• Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
  
• Respond to routine inquiries, answer telephones, and provide administrative customer support.
  
• Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.
  

Qualifications:

Citizenship: Must be a US citizen

Minimum Required Qualifications

Clearance: Must have and be able to maintain an active Top Secret level clearance and have current SCI eligibility

Preferred Qualifications: 

Education: Bachelor’s Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR,

• • 15 years of directly related experience with proper certifications as described in the PWS labor category performance requirements, eight of which must be in the DoD.
    

Technical Skills: 

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
  
• Experience utilizing the Defense Travel System (DTS)
  
• SharePoint administration and document management
  
• Calendar management and executive scheduling support
  
• Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
  
• Action item, suspense, and workflow tracking
  
• Preparation of executive correspondence, reports, and briefing materials
  
• Records management and file maintenance in accordance with DoD policies
  
• Data collection, analysis, and administrative reporting
  
• Experience supporting DoD acquisition or program management offices
  
• Knowledge of Air Force organizational structures and administrative processes
  

Interpersonal Skills: 

• Strong written and verbal communication skills
  
• Exceptional organizational and time management abilities
  
• Ability to manage multiple priorities and competing deadlines
  
• Professional demeanor when interacting with senior military and civilian leadership
  
• Strong attention to detail and accuracy
  
• Excellent customer service and stakeholder engagement skills
  
• Ability to work independently with minimal supervision
  
• Strong problem-solving and critical-thinking abilities
  
• Collaborative team player capable of working across diverse organizations
  
• Ability to handle sensitive and confidential information with discretion
  
• Adaptability in a fast-paced, mission-focused environment
  
• Proactive mindset with a continuous process-improvement approach
  
• Strong relationship-building and coordination skills
  
• Ability to anticipate leadership needs and respond effectively
  
• High level of professionalism, reliability, and accountability
  

Additional Information:

Location: Hanscom AFB, MA 

Travel: 10%

On-Site: This position requires the candidate to be on-site