Senior Administrative Coordinator

POSITION SUMMARY:

Performs complex administrative duties in preparation and completion of all fiscal and administrative projects. Responsible for all aspects of office operations including preparation of presentations, spreadsheets, charts, correspondence, scheduling meetings, managing calendars, maintaining office inventory, ordering supplies, taking minutes of meetings, sorting and distributing mail, responding to inquiries, triaging and routing calls, maintaining and updating contract database, assisting with new hire processing and other personnel related items.Serves as the resident expert on department policies & procedures.

Position: Senior Administrative Coordinator

Department: Dental Clinic

Schedule: Full Time

JOB REQUIREMENTS

EDUCATION:

• Bachelor’s Degree or equivalent combination of training and experience.

EXPERIENCE:

• Minimum of 3 years’ experience in medical or healthcare institutions, preferably in academic medicine.

KNOWLEDGE AND SKILLS:

• Strong analytical ability to develop and analyze budgets and provide supporting justification.

• Ability to work independently, prioritize tasks, meet deadlines, and maintain attention to detail.

• Exemplary written and verbal communication skills, with a professional, courteous telephone manner.

• Strong interpersonal skills for handling confidential information, communicating policies, and interacting with individuals from diverse backgrounds, including influential stakeholders.

• Proficiency in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook) and web browsers; experience with statistical analysis tools is a plus.

• Excellent record-keeping, office organization, and computer literacy for managing statistical data, creating schedules, and maintaining detailed records of departmental and confidential personnel activities.

• Ability to maintain strict protocols for all confidential or sensitive information.

Individual with oral surgery and dentistry experience and understanding of dental terminology highly preferred.

Compensation Range:

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being. 

NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans

According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or “apps” job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.