Senior Administrative Assistant

Job Description

General Summary:

The Senior Administrative Assistant provides high-level administrative and operational support to leaders within Commercial Manufacturing & Technical Operations (CMTO). The role enables efficient execution of CMTO priorities by managing complex logistics, supporting cross-functional coordination, and ensuring seamless day-to-day operations. This position plays a critical role in enabling leadership effectiveness, driving organizational alignment, and supporting key business priorities across CMTO.

Key Duties and Responsibilities:

• Manages complex calendars for CMTO leaders, including prioritization of meetings aligned to business criticality across manufacturing, supply chain, and technical operations
• Coordinates internal and external meetings, including governance forums, offsites, and cross-functional sessions; manages logistics, materials, and real-time support
• Supports CMTO governance and reporting by aggregating inputs, tracking deliverables, and preparing leadership-ready materials
• Prepares and edits presentations and communications for senior leaders, ensuring alignment to CMTO priorities and executive standards
• Manages travel arrangements, expense reporting, and coordination of team events and leadership offsites
• Partners across CMTO and support functions (HR, Finance, Procurement) to ensure seamless execution of administrative and operational processes
• Processes purchase orders, invoices, and vendor agreements in accordance with Vertex policies
• Supports onboarding of new team members and ensures consistent, high-quality onboarding experience within CMTO
• Maintains strong relationships with site operations, facilities, and vendors to ensure efficient office operations
• Handles sensitive and confidential information with discretion, particularly related to strategic CMTO initiatives

Knowledge and Skills:

• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Strong organizational and time management skills with ability to manage competing priorities
• Experience supporting complex, cross-functional teams in a fast-paced environment
• High attention to detail and commitment to quality
• Strong communication skills and executive presence
• Ability to operate with discretion and maintain confidentiality
• Familiarity with systems such as Concur, SharePoint, and procurement tools is preferred

Education and Experience:

• Typically requires 2+ years of administrative experience or the equivalent combination of education and experience, preferably supporting senior leaders or complex teams.
• Typically requires high school or secondary school education.

Pay Range:

Disclosure Statement:

Flex Designation:

Flex Eligibility Status:

In this Hybrid-Eligible role, you can choose to be designated as: 
1.    Hybrid: work remotely up to two days per week; or select
2.    On-Site: work five days per week on-site with ad hoc flexibility.

Note: The Flex status for this position is subject to Vertex’s Policy on Flex @ Vertex Program and may be changed at any time. 

#LI-Hybrid
 

Company Information

Vertex is a global biotechnology company that invests in scientific innovation.

Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at [email protected]