Senior Administrative Assistant

Madrigal is a biopharmaceutical company pursuing novel therapeutics for non-alcoholic steatohepatitis (NASH), also known as metabolic dysfunction associated steatohepatitis (MASH). Our first therapy, Rezdiffra (resmetirom), was granted accelerated approval by the U.S. Food and Drug Administration (FDA) for the treatment of adults with NASH with moderate to advanced liver fibrosis (consistent with stages F2 to F3 fibrosis) and is being studied in a Phase 3 trial for the treatment of NASH with compensated cirrhosis.

Position Summary

We are seeking a proactive, highly organized Senior Administrative Assistant to support key business operations, communications, and team coordination activities. This role requires a strong blend of traditional administrative expertise (calendar, travel, and expense support) along with light project management, team collaboration, and event planning skills. The ideal candidate will demonstrate sound judgment, discretion, and an ability to operate independently in a dynamic, fast-paced environment.

Key Responsibilities

· Manage complex calendars, prioritize and schedule meetings (internal and external), and anticipate scheduling needs across time zones.

· Coordinate domestic and international travel arrangements and prepare expense reports (using Concur).

· Serve as an operational extension of the team, helping to manage communications, ensure alignment around key activities, and support execution across the span of delegation.

· Support internal communications and team collaboration by capturing input and turning team-building or planning discussions into tangible outputs and action steps.

· Assist in coordinating and planning department meetings, workshops, and events—including offsite logistics, venue selection, agendas, and follow-ups.

· Maintain department files, records, and shared resources with accuracy and confidentiality.

· Monitor and reinforce adherence to internal processes, policies, and key deadlines.

· Collaborate with other administrative staff to ensure continuity, support cross-functional efforts, and drive cohesion across departments.

· Prepare, edit, and distribute presentations, spreadsheets, memos, and meeting notes as needed.

· Provide support for small-scale projects as assigned, including status tracking and stakeholder coordination.

Qualifications

· Associate degree preferred

· 6–8 years of administrative support experience in a corporate environment, preferably in a life sciences setting.

· Demonstrated experience managing executive calendars, travel arrangements, and expense reports.

· Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with Concur strongly preferred.

· Excellent written and verbal communication skills; able to interact professionally with internal and external stakeholders.

· Strong organizational and project coordination skills, with a proven ability to manage multiple tasks simultaneously.

· Discretion, sound judgment, and the ability to maintain confidentiality are essential.

· Collaborative, team-oriented approach with a proactive and flexible mindset.

· Willingness to travel occasionally for offsite meetings and events.

· This role will require 3 days per week onsite in Waltham, MA.

Compensation: Base salary is determined by several factors that include, but are not limited to, a successful candidate's qualifications, skills, education, experience, business needs, and market demands. The role may also be eligible for bonus, equity, and comprehensive benefits, which include flexible paid time off (PTO), medical, dental, vision, and life and disability insurance.

Madrigal is an Equal Opportunity Employer. All employment is decided on the basis of qualifications, merit, and business need. Applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex gender identity, sexual orientation, national origin, age, disability, protected veteran or disabled status, or other characteristic protected by applicable federal, state, or local law.

Unsolicited resumes from agencies should not be forwarded to Madrigal. Madrigal will not be responsible for any fees arising from the use of resumes through this source. Madrigal will only pay a fee to agencies if a formal agreement between Madrigal and the agency has been established.

Please be aware that we are currently receiving numerous reports of individuals misrepresenting themselves as Madrigal Pharmaceuticals’ Hiring Managers, seeking to engage with job candidates through fraudulent online advertisements or job posting sites. These unauthorized individuals are using Madrigal’s name and logo in an attempt to solicit up-front fees and obtain personal information from interested job candidates. Please know that Madrigal does not conduct interviews via text or in chat rooms; conduct interviews via Skype, RingCentral or solely via telephone; charge candidates an advance fee of any kind (e.g., fees for purchasing equipment); nor does it offer positions of employment without undergoing a thorough recruiting process. Interviews with Madrigal are conducted via the Zoom platform.

Please also note that any correspondence with regard to employment would come from an authorized madrigalpharma.com email address or from an email address from one of our trusted search firm partners. We are aware that incorrect/fraudulent email addresses, with Madrigal misspelled, have been utilized in these most recent fraud attempts. If you receive unsolicited employment offers from people claiming to work for Madrigal we recommend that you: do not respond to their questions; do not open any attachments; and do not click on any hyperlinks.