Sr. Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Palm Beach Gardens, Florida, United States of America, Raritan, New Jersey, United States of America, Raynham, Massachusetts, United States of America

Job Description:

Johnson & Johnson is recruiting for a Sr. Administrative Assistant to join our Medical Technologies team located in Raritan, NJ or Raynham, MA or Palm Beach Gardens, FL.    This position may require occasional travel to other J&J MedTech locations up to 10% of the time.

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week 

About Orthopaedics

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Are you passionate about improving and expanding the possibilities of Orthopaedics? Ready to join a team that’s reimagining how we heal? Our Orthopaedics teams help keep more than 6 million people moving each year while delivering clinical and economic value to surgeons and healthcare systems.

Our teams build solutions for joint reconstruction; trauma and craniomaxillofacial; sports, extremities, and elective foot and ankle; spine; and robotics and digital surgery.

Your unique talents will help patients on their journey to wellness. Learn more at

https://www.jnj.com/medtech

The Sr. Administrative Assistant will provide comprehensive administrative support to, two Vice President’s in Orthopaedics Supply Chain and their respective leadership teams. This position includes administrative duties and projects, requiring taking initiative and using sound judgment and discretion, independent assessment, and resolution of complex situations.

Key Responsibilities:

• Provide general administrative support to, three Supply Chain Leaders and their respective leadership teams.
• Complex calendar management including international and domestic travel arrangements and meeting coordination.
• Process complex expense reports on behalf of Supply Chain Leaders.
• Communicate with internal/external partners at all levels of the organization.
• Partner closely with leadership to schedule and arrange team meetings (virtual and in person). Provide logistical support including technology, meals, room setup, agendas, meeting material /presentation portfolio, and provide onsite meeting support as needed. Support town halls or large group forums and Executive site visits.
• Process international and domestic travel through Concur / AMEX Business Travel, prepare passport visa applications/renewals as necessary.
• Maintain global supply chain distribution lists, manage Executive mailboxes, prepare and send global communications and organizational announcements as needed.
• Build and maintain working relationships with the Global Orthopaedics Administrative team; provide backup support for other Administrative Assistants in Global Orthopaedics Supply Chain.
• Purchase order processing for the Leaders and their respective organizations as requested.

Education:

• A High School diploma required; associate or bachelor’s degree preferred.

Experience and Skills:

• A minimum of 6 or more years of advanced administrative experience or comparable business experience.
• Experience supporting multiple Senior Director’s or above.
• Ability to anticipate executive needs and collect or prepare information for executive review/ action; strong organizational skills and attention to detail.
• Ability to prioritize, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and constantly evolving environment.
• Strong leadership, collaboration, and critical thinking skills are required.
• Demonstrates efficiency and comfort in a fast-paced environment
• Experience coordinating meetings and agendas across multiple time zones
• Prior experience in a global role is required
• Proficient with the use of current technology platforms, including MS Office Suite,  One Drive, Teams, Zoom, SharePoint, Concur Travel & Expense, Ask GS, Workday, Our Source, e-Marketplace.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center ([email protected]) or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is :

$51,450 - $80,000

Additional Description for Pay Transparency:

This position is overtime eligible. Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits: Vacation –120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year Holiday pay, including Floating Holidays –13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child Condolence Leave – 30 days for an immediate family member: 5 days for an extended family member Caregiver Leave – 10 days Volunteer Leave – 4 days Military Spouse Time-Off – 80 hours Additional information can be found through the link below. https://www.careers.jnj.com/employee-benefits