Senior Administrative Assistant

Key Responsibilities

• Independently manage leader(s) calendar and meeting prioritization.  Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies.  May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required.
• Prepare expense reports, invoices, presentations, internal/external communication, travel arrangements, and other misc. reports. 
• Manage the onboarding and offboarding processes for new employees, internal moves and leavers in a fast paced environment, coordinating with internal colleagues adhering to tight turnaround times.
• Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), offsites, and special events or conferences. May provide leadership to direct reports including coaching, mentoring and annual performance reviews.
• Respond to ad hoc requests (filing, copying, etc.) and provide project/program support representing the team (researching issues or questions about policies or practices, coordinate a conference, etc.).  
• Provide new hire training and/or mentoring to administrative staff within department or business unit.  May back-up other administrative assistants.
   

Required Qualifications

• 3-5 years of relevant experience required.
• Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.).
• Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people.
• Ability to anticipate needs and use independent judgement given limited availability of leader.
• Ability to exercise discretion due to accessing and handling sensitive information.
   

About Our Company
We’re a diversified financial services leader with more than $1 trillion in assets under management and administration as of 2022. Our team of 20,000 people in more than 20 countries, advise and manage assets and income of more than 2 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses - Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world.