Salesforce Administrator

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard University Central Administration?

Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.

Harvard University Information Technology (HUIT) is a community of Information Technology professionals committed to delivering service and technological solutions in support of teaching, learning, research and administration. We are recruiting an IT workforce that has both breadth in their ability to collaborate and innovate across disciplines, and depth in specific areas of expertise. HUIT offers opportunities for IT professionals to learn and work in a unique technology landscape and service-focused environment. If you are a technically proficient, nimble, user-focused, and accountable IT professional who also connects with the importance of collaborating well in a team environment, we are looking for you! 

More About HUIT: 

Our Mission: huit.harvard.edu/about 

We empower the Harvard community with essential and transformative technologies to advance education, knowledge, and discovery. 

HUIT’s core values are:  

• Human-centered  
• University-focused 
• Innovation-driven 
• Team-oriented 

IT Academy (designed for IT Staff): 

HUIT’s IT Academy aims to enable each IT staff person to grow professionally and become a trusted partner to her or his team. The IT Academy is built on the belief that every IT staff member across the University (including technology employees at each school and campus) can grow in her or his area of expertise as well as building strong people and project management skills. Learn more here: https://itacademy.harvard.edu/. 

Reporting to the Associate Director, CRM Consulting Services, the Salesforce Administrator supports the service delivery of a fast-growing university-wide internal CRM consulting service. This is an excellent opportunity to hone and expand Salesforce administration skills while working for multiple internal customers with multiple Salesforce orgs, all using the platform in different ways. The Salesforce Administrator will be responsible for fielding requests from these customers, working with the team's Business Analyst, the Associate Director, and other team members to design solutions, implementing those solutions according to team best practices, and then working with customers to measure impact and success. Along with internal and external Business Analysts and Project Managers, the Salesforce Administrator will be a primary point of contact for the ongoing support and system enhancement needs of the Consulting Service's customers. As such this position requires the ability to work closely with colleagues in the CRM Consulting Services team, in HUIT overall, and with external consultants and vendors, all in a collaborative manner, and also to independently analyze and solve problems and escalate issues when appropriate.

The Salesforce Administrator will join a large and diverse Salesforce community at Harvard with numerous opportunities for learning, including an internal user group. Harvard University IT is committed to professional development and offers formal and informal trainings and learning opportunities on a regular basis.

The Salesforce Administrator will be part of creating transformative systems, tools, and applications, supporting the mission of the oldest and most famous institution of higher learning in the United States. Your success will support research, teaching, and learning that benefits local, national, and global communities. Collaborating with departments from across the University, the position aims to improve the experiences of faculty, staff, students, researchers, and external constituents, while creating a platform designed to position Harvard for continued excellence in the future.

Job-Specific Responsibilities:

• Provide day-to-day customer support (including system configuration, routine maintenance, and troubleshooting) for multiple Salesforce implementations.
• Maintain user roles, permissions and profiles, security settings, access and sharing settings, etc. to manage overall security across multiple orgs and editions of Salesforce.
• Create and manage custom objects, fields, formulas, validation rules, custom automations and approval processes.
• Maintain data integrity including accurate data loading and data deduplication.
• Support and maintain integrations with internal and third-party solutions.
• Establish and implement best practices with regards to system maintenance, configuration, development, testing, data integrity, etc.
• Research changes in upcoming versions of Salesforce and other integrated applications; provide recommendations when necessary to enhance efficiency and productivity.
• Train users in Salesforce and related tools. 
• Participate fully in software development life cycle.
• Implement and support technical solutions to deliver business requirements
• Identify and evaluate opportunities to improve services
• Contribute ideas to coding best practices and new technologies
• Draw on relationship and technical skills to act as technical liaison to internal and external clients
• Abide by and follow the Harvard University IT technical standards, policies and Code of Conduct.

Basic Qualifications:

Basic Qualifications are the minimum threshold a candidate must meet in order to be considered for this role.

• Minimum of two years’ post-secondary education or relevant work experience

Additional Qualifications and Skills:

The following qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.

• 2+ years of experience as a Salesforce administrator for an Enterprise or above edition of Sales Cloud, Service Cloud, Education Cloud, or Nonprofit Cloud.
• Solid understanding of Salesforce standard objects (Contacts, Accounts, Cases, Opportunities, etc.), data model, and native capabilities.
• Proficiency with Salesforce customization and configuration including creation of custom objects and fields of different types including formulas, junction objects, etc.
• Experience with Salesforce Flow for process automation and/or screen Flow for data capture.
• Experience in moving metadata from lower sandboxes to production environments, and addressing issues related to functionality, integration, etc.
• Experience with Excel, Data Loader, and performing data imports into Salesforce.
• Experience with creating and modifying Salesforce native reports and dashboards.
• Experience documenting and analyzing processes, procedures, and/or policies.
• Demonstrated ability to effectively communicate technical issues and resolve problems at all levels of an organization in a collaborative way.
• Ability to handle full workload and meet proposed deadlines.
• Experience with Marketing Cloud and/or Pardot a plus.  
• Familiarity with common AppExchange solutions such as FormAssembly, OwnBackup/Salesforce Backup, Conga Composer, etc. also a plus.  
• Familiarity with Harvard University or Higher Education is a plus.  
• Experience with iterative, agile software development methodology and tools such as Jira is likewise a plus.  
• Demonstrated ability to work both individually and as a team member in a collaborative environment to achieve agreed-upon objectives.
• Proven ability to handle sensitive data with discretion, and manage multiple tasks simultaneously.
• Ability to work in a dynamic and changing environment. 

Certificates and Licenses:

• A Salesforce Administrator Certification is required.

• Hybrid: Onsite as needed with advance notice
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity
• Other Information:
  Please provide a cover letter and resume as one document with your application.
  This position has a 180-day orientation and review period. 

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Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 057. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information. 

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: 

• Generous paid time off including parental leave 
• Medical, dental, and vision health insurance coverage starting on day one 
• Retirement plans with university contributions 
• Wellbeing and mental health resources 
• Support for families and caregivers 
• Professional development opportunities including tuition assistance and reimbursement 
• Commuter benefits, discounts and campus perks 

Learn more about these and additional benefits on our Benefits & Wellbeing Page. 

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.