Recruitment and Database Coordinator

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard Graduate School of Education?

The Harvard Graduate School of Education (HGSE) is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.

Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu.

The LEARN Labs at HGSE are seeking a part-time (20 hours per week) Recruitment and Database Coordinator. The LEARN Labs are a group of five research labs at the Harvard Graduate School of Education (Bonawitz, Gaab, Rowe, Harris, Xu) who are interested in children's Language, Education, Acquisition, Reasoning, and Neuroscience.

Job-Specific Responsibilities:

The candidate’s primary responsibilities will include: 

1. Leading outreach efforts to recruit diverse participants for the database, including managing online advertising and coordinating LEARN Labs attendance at local recruitment events
2. Managing the LEARN Labs family contact database, including regularly transferring new signups into the database, coordinating technical maintenance with HGSE IT, adding new members to relevant IRB protocols, and creating accounts for new researchers
3. Creating and maintaining inward-facing resources for LEARN Labs members, including the the LEARN Labs SharePoint intranet, mailing lists, and Slack channel
4. Creating and maintaining outward-facing resources for participating families, including the LEARN Labs website and newsletters
5. Coordinating cross-lab activities, including lab meetings and workshops
6. Maintaining up-to-date documentation to guide researchers in using LEARN Labs resources 

Preferred start date is on or before June 1st, 2026.

Basic Qualifications:

• At least one year of experience in educational psychology or a related field is required. (Relevant coursework or in a lab setting may count toward experience.)
• The candidate should have experience working directly with children, parents, and community members.
• Strong organizational and interpersonal skills, and an ability to take initiative and work independently, are a must.
• Computer literacy (especially familiarity with SharePoint, Drupal, HTML, Qualtrics, and/or Slack) is highly desirable.

• Appointment End Date: 10/31/26
• Standard Hours/Schedule: 20 hours per week
• Compensation Range/Rate (including Shift Differential if applicable): $34.10 hr
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity and Education
  
   

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information. 

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: 

• Generous paid time off including parental leave 
• Medical, dental, and vision health insurance coverage starting on day one 
• Retirement plans with university contributions 
• Wellbeing and mental health resources 
• Support for families and caregivers 
• Professional development opportunities including tuition assistance and reimbursement 
• Commuter benefits, discounts and campus perks 

Learn more about these and additional benefits on our Benefits & Wellbeing Page. 

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.