Raven - Executive Assistant/Project Manager

About the role:

We are seeking an experienced Senior Executive Assistant / Project Manager to join Raven’s clinical development and patient engagement team, Blackbird.  You will provide comprehensive executive support while also tracking key cross-functional projects to enhance efficiency, coordination, and execution across several external relationships with RA Capitals portfolio companies. This role requires a blend of administrative excellence, project management acumen, and resourceful problem-solving skills to ensure seamless operations in a fast-paced environment. The role provides the opportunity to support both the internal team as well as interact with a broad collection of portfolio companies.

Responsibilities:

Executive & Administrative Support

• Provide administrative support to Blackbird’s Clinical Development and Patient Engagement leadership, including calendar management, meeting scheduling, and correspondence.
• Prepare and support internal and external meetings — create agendas, gather materials, take notes, and manage follow-up actions.
• Serve as an administrative liaison between Raven/Blackbird and external partners, ensuring clear, timely communication and follow-up.  Build and maintain strong working relationships.
• Proactively track and coordinate contracts (CDAs, consulting agreements, SOWs) in partnership with Blackbird leadership — including renewals, progress tracking, and billing resolution.

Project Management

• Develop, maintain, and update project trackers for clinical and cross-functional initiatives using tools like Smartsheet, Notion, or similar platforms.
• Track project milestones, budgets, and timelines to ensure timely delivery.
• Create summary reports to communicate key updates, challenges and program status to leadership.
• Anticipate risks, dependencies, and gaps; collaborate with stakeholders to develop mitigation plans.
• Contribute to process improvements to enhance communication, documentation, and efficiency across functions.

Qualifications & Experience

• 5+ years of experience supporting senior executives and/or managing cross-functional projects, ideally within a biotech or life sciences environment. Bachelor’s degree preferred.
• Demonstrated project management experience with proficiency in tools such as Smartsheet, Notion, or others.  
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Slack, Zoom).
• Excellent communication and writing skills with strong attention to detail.
• High level of discretion and professionalism in handling confidential information and multistakeholder relationships.
• Strong time management and organizational abilities; capable of prioritizing multiple competing demands and knowing when to ask for support.
• Comfortable working in a fast-paced, dynamic environment and adapting to changing priorities.