Publishing Office and Project Coordinator

The Publishing and Officer coordinator reports to the Editor in Chief and is responsible for coordinating a range of publishing activities to support book and materials productions for both print and digital use.

PRIMARY DUTIES

• Coordinate printing activities such as getting printer quote requests for review and approval and scheduling delivery to the warehouse.
• Maintains cordial, professional relationships with vendors, including local, national, and international printers and Massachusetts-based warehouse.
• Organizes and maintains all publishing files; digital and print.
• Identifies updates for all reprints, including edits to the copyright page and other corrections, and coordinates scheduling and input of updates with the graphic designer.
• Verifies the accuracy of printer invoices and coordinates with the finance department as directed by supervisor.
• Uploads print files to printers.
• Registers new books with the United States Copyright Office and procures bar codes and Library of Congress control numbers (LCCNs) for all publications; ensures that sample copies of all new books are sent to the Copyright Office and the Library of Congress.
• Registers bibliographic information for new retail products with Bowker Identifier Services; keeps information on all titles up to date; purchases and assigns ISBNs as needed.
• Maintains the publications database to track information relevant to print jobs; keeps the information up to date and easily retrievable.
• Maintains library of all in-print CRS publications.
• Conducts research and thinks creatively to provide options for efficient, economical, and effective printing, packaging, and shipping needs for all products.
• Supports all aspects of author acquisition.
• Routinely reviews backlist titles for necessary updates.
• Confirms all submitted writing is original or includes correct citations and permissions.
• Assists editors in managing a range of project management activities.

KNOWLEDGE, SKILLS, & ABILITIES REQUIRED

• Preferred bachelor’s degree in English, journalism, or a related field; 2-year degree or high school with 3 years of related experience and demonstrated ability to meet position requirements.
• Preferred experience in proofreading or ability to learn to proofread.
• Proficiency with applying the principles of style guides, such as The Chicago Manual of Style, to different types of writing.
• Excellent written and verbal communication skills; effective listening, ability to receive and apply feedback.
• Strong computer processing skills, especially G-Suite and Microsoft 365.
• Consistently demonstrates attention to detail to prevent errors, focus on role responsibility and time-management skills.
• Ability to effectively coordinate multiple projects simultaneously and prioritize work to meet project due dates.
• Ability to perform effectively as a team player in a highly collaborative work environment.
• Prompt, regular, and reliable attendance.
• Communicate effectively with editors, writers, and other staff to ensure documents meet all company guidelines.
• Respect and value diversity; represent CRS positively and professionally in interactions with clients.
• Must be able to work and thrive in an open suite, highly collaborative environment.
• Can communicate with respect and authority for a range of purposes, including but not limited to communicating with peers and non-peers, promoting a healthy organizational culture.
• Disposition is consistently professional, cooperative, and collegial as evidenced by workplace maturity, composure, perspective, transparency, reliability, integrity, and trustworthiness.
• Caring for and commitment to the mission, vision, and direction of CRS.
• Flexible and able to adapt to a changing, sometimes rapidly, environment.
• Strong work ethic and ability to complete tasks responsibly and accurately.

PHYSICAL REQUIREMENTS

• Able to use a computer or phone for up to 8 hours per day with breaks and lunch.
• Lift up to 30 lbs. on occasion.
• Must be able to show proof of COVID-19 primary vaccinations or submit a medical or religious exemption.

This job description is only a summary of the typical functions of this position, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Individual jobholders' responsibilities, tasks, and duties may vary from the above description. Other duties, as assigned by the jobholder’s supervisor, may also be required.