Project Administrator - Smart Buildings

• Coordinate with internal and external team members to obtain and collate project updates, deliverables, and weekly recaps to prepare weekly project status email. 
• Organize and set up onsite client meetings as needed. 
• Ensure client-facing reports meet standards by coordinating inputs, proofreading, formatting, and serving as a final quality checkpoint before delivery. Support proposal and contracting efforts. 
• Prepare team memos and presentations. 
• Take and transcribe meeting notes. 
• Accounts Payable – review, research, and respond to consultant statements, including working with accounting to resolve issues.  
• Support the Practice and Operations leaders in reviewing project/program performance. 
• Assist Project Managers in the review/approval of consultant invoices. 
• Monitor flow of all processes across the program/project (including but not limited to agreements, quality plans, accounting, legal, basis of design, general office practices), information, and practice integration and provide research and feedback as necessary. 
• Assist the Principals and Project Managers in the development of fees during proposals. 
• Provide support for labor transfers when required. 
• Prepare complex spreadsheets and database work in Excel and PowerBI. 
• Assist with project staffing data in Deltek Vision Project/Resource Planning. 
• Maintain records for financial status of projects. 
• Work with individual Project Managers to prepare approvals for additions to scope of work and approve and process payables for our services. 
• Set up and maintain project files according to firm standards. 
• May assist with other marketing-related tasks including proposal presentations when requested. 
• Travel as needed. 
• Other duties as assigned 

• High School Diploma required. Associate’s degree preferred. 
• Minimum of 4 years of experience performing in related roles required. 
• Experience working in the architecture/engineering/interior design industry preferred. 
• Strong verbal and written communication skills as well as presentation skills. 
• Ability to work in a team setting, strong time management and organizational skills. 
• Ability to handle multiple projects to meet required deadlines. Accuracy / Detail-oriented and ability to follow through on a timely basis. 
• Strong proficiency in Microsoft Office Suite including word, excel and PowerPoint. 
• Procore and Newforma software experience a plus. 
• Experience with video and audio meeting technologies.   
• ClickUp schedule development experience preferred.  

The salary range for this position is $50,830 to $63,538 annually.  This salary range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses. We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time schedules, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at https://www.cannondesign.com/careers/benefits. Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.