Program Coordinator

Are you someone who is passionate about youth development through fun and exciting programs at the wonderful Plymouth YMCA?! This could be the position for you! 

Coordinates and facilitates, along with the Senior Program Director/Program Director and with the help of branch staff, all youth and family program offerings, including youth sports, leagues, birthday parties, and Kids’ Nights Out, with the goal of ensuring smooth day–to-day operations of all programs and to support other YMCA philanthropic efforts. She/he will provide friendly, courteous, and prompt service to all members, clients, and volunteers of the Y. S/he will accept and display the values of caring, honesty, respect, and responsibility.

JOB FUNCTIONS:

PROGRAM/DEPARTMENT RESPONSIBILITIES:

• Assist the Senior Program Director/Program Director (SPD/PD) in the day-to-day operations of family events including Kids’ Night Out, youth sports programming and leagues, birthday parties, and swim lessons
• Develop new programming and leagues for youth, teens and adults
• Promote family memberships, providing tours of the facility when needed.
• Outreach to wider community to develop recreation partnerships and services beyond our walls
• Oversee and consistently evaluate any and all youth sports offerings
• Formulate and monitor related budget lines to ensure SPD/PD meets budgeted goals
• Some direct teaching with children, equipment set-up and breakdown for classes
• Function as point of contact for leagues, adult and youth
• Secure and appropriate supplies for youth and adult programs as needed
• Maintain programming spaces and ensure equipment is kept in good condition
• Meet with supervisors as directed
• Attend mandatory training sessions and all site directors meetings
• Cross sell programming, events, and birthday parties.
• Oversee Kidzone (scheduling, training, requisitions, curriculum development)

SUPERVISORY RESPONSIBILITIES:  Will assist in overseeing all Programming and League staff including scorekeepers and referees. The program coordinator will make sure all staff are properly trained and familiar with expectations relating to customer service, program offerings, and all upcoming events throughout departments.

FISCAL RESPONSIBILITIES:  Ensures all programs are paid for. Continues to grow department and offerings while monitoring growth per month that will allow budgets to be met, and customer service to exceed director’s expectations. Ensures proper handling of funds at events.

FACILITY RESPONSIBILITIES:  Ensure work area is kept organized, clean, and free of clutter. Making sure we are up do date and always improving the look and feel of all assigned areas.

YMCA LEADERSHIP COMPETENCIES - LEADER

Mission Advancement:   Accepts and demonstrates the Y’s values.  Demonstrates a desire to serve others and fulfill community needs.  Recruits volunteers and builds effective, supportive working relationships with them.  Supports fundraising. 

Collaboration:   Works effectively with people of different backgrounds, abilities, opinions, and perceptions.  Builds rapport and relates well to others.  Seeks first to understand the other person’s point of view and remains calm in challenging situations.  Listens for understanding and meaning; speaks and writes effectively.  Takes initiative to assist in developing others.

Operational Effectiveness:  Makes sound judgments, and transfers learning from one situation to another.  Embraces new approaches and discovers ideas to create a better member experience.  Establishes goals, clarifies tasks, plans work, and actively participates in meetings.  Follows budgeting policies and procedures, and reports all financial irregularities immediately.  Strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth:  Pursues self-development that enhances job performance.  Demonstrates an openness to change, and seeks opportunities in the change process.  Accurately assesses personal feelings, strengths, and limitations and how they impact relationships.  Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

EDUCATION/EXPERIENCE/PHYSICAL REQUIREMENTS: 

• Bachelor’s Degree preferred with 1-2 years of related experience.
• Working Knowledge of Microsoft Office necessary.
• Valid MA Driver’s License necessary.
• Must be physically able to drive, lift and move objects (at least 45 lbs) for special events and normal business functions.
• Must be available to work a varied schedule as business functions demand.