Supports IT procurement and vendor management by processing requisitions and purchase orders in JDE, reviewing documentation, obtaining quotations, tracking orders, coordinating vendor onboarding, resolving invoice and receiving discrepancies, maintaining procurement records, and supporting reporting, audits, and process improvements. The role requires strong Excel and ERP skills, English communication, attention to detail, and experience with procure-to-pay activities.
This is a remote position.
VELAIO is looking for a Procurement Assistant to support the daily operations of the IT Procurement and Vendor Management team of our client, a Canadian company in the services sector. The successful candidate will be responsible for processing purchasing transactions, coordinating with suppliers and the client's internal stakeholders, maintaining procurement records, and supporting reporting and sourcing activities. We are looking for someone with strong organizational skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Prepare and process purchase requisitions and purchase orders in JD Edwards (JDE), ensuring accuracy and compliance with purchasing policies and approval requirements.
- Review purchase requests and supporting documentation for completeness, including vendor details, pricing, quantities, currency, and billing information.
- Obtain supplier quotations and prepare comparisons to support purchasing decisions.
- Track purchase orders, order confirmations, delivery schedules, and outstanding items, following up with suppliers and the client's internal stakeholders as required.
- Coordinate vendor onboarding and updates by collecting required documentation and supporting the vendor setup process.
- Work with Accounts Payable, suppliers, and the client's internal teams to resolve invoice discrepancies, receiving issues, and purchase order inquiries.
- Maintain accurate vendor records, procurement files, contract information, and renewal trackers.
- Monitor procurement requests, respond to inquiries, and escalate issues requiring further review.
- Support process improvements and maintain complete, organized records for reporting and audit purposes.
Coming from a related field?
We also welcome applications from professionals with a background in business administration, international trade, logistics or supply chain, or accounts payable, provided they have performed purchasing functions and meet the required experience and knowledge. Previous job titles may vary; what we assess is real hands-on procurement experience. Please note that English proficiency does not substitute for the required purchasing experience.
Search Coverage
This search covers all of Latin America, with a preference for candidates based in Colombia .
Apply
If you meet the profile and want to join an international client project through VELAIO, send us your resume. We will review every application carefully and contact the candidates who move forward in the process.
Requirements
- Minimum of 3–4 years of experience in procurement, purchasing, or procurement administration.
- Diploma or degree in business administration, supply chain management, procurement, or a related discipline, or an equivalent combination of education and experience.
- Working knowledge of the procure-to-pay process, including vendor onboarding, purchase requisitions, purchase orders, receiving, and invoice matching.
- Working knowledge of ERP systems and Accounts Payable (AP) automation tools.
- Advanced proficiency in Microsoft Excel.
- Proficiency in Microsoft Outlook, Teams, Word, and SharePoint.
- Strong written and verbal English communication skills, with the ability to communicate professionally with suppliers and the client's internal stakeholders. Day-to-day communication in this role is in English.
Skills and Competencies
- Strong Excel skills, including the ability to organize, analyze, and reconcile purchasing data and maintain accurate reports and trackers.
- Excellent attention to detail, with a consistent approach to checking pricing, quantities, vendor information, and supporting documentation.
- Highly organized, with the ability to manage multiple requests, maintain complete records, track outstanding actions, and meet deadlines.
- Sound judgment when identifying discrepancies, resolving routine issues, and escalating concerns.
- Ability to work independently and effectively with different stakeholders, including IT teams, Finance, Accounts Payable, business requestors, and suppliers.
- Professionalism and discretion when handling confidential business and supplier information.
- Commitment to following established procedures and maintaining accurate documentation.
Preferred Qualifications
- Previous procurement experience within an IT environment.
- Previous experience using JD Edwards (JDE) for purchasing transactions and reporting.
- Familiarity with IT hardware, software licensing, subscriptions, maintenance renewals, and professional services.
- Experience supporting multiple business entities and processing transactions in different currencies.
- Experience working with international suppliers and geographically distributed teams.
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